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Building the 21st Century Library Jurisdiction Responsibilities Prepared by: Anne Cain, Contra Costa County Library Anne Campbell, National City Public Library BUILDING THE TWENTY FIRST CENTURY LIBRARY Initial Actions Initial Actions by Governing Body: 1.Provide initial funding/budget for planning process 2. Provide timeline and scope for planning process 3. Determine Planning Committee(s) make-up BUILDING THE TWENTY FIRST CENTURY LIBRARY Planning Participants Planning Participants may form into one or more groups – From the Governing Jurisdiction (Group A) – From the Community (Group B) BUILDING THE TWENTY FIRST CENTURY LIBRARY Governing Jurisdiction (Group A) Elected Official(s) Administration Library Planning Engineering Building/Facilities Public Works Community Development Finance BUILDING THE TWENTY FIRST CENTURY LIBRARY Community (Group B) Library Board/Advisory Board Library Staff Friends of the Library Foundation Community-at-large BUILDING THE TWENTY FIRST CENTURY LIBRARY Plan and Responsibility Elements of Library Building plan/Responsibility – Needs Assessment/Group A&B – Building Program/Group A&B – Site Selection/Group A&B – Cost Estimating/Group A – Funding Decisions/Governing Body w/input from Group A BUILDING THE TWENTY FIRST CENTURY LIBRARY Plan and Responsibility Elements of Library Building Plan/Responsibility – Architect Selection/Conceptual Design/Group A & B – Schematics and Design Development Plans/Group A & B – Bidding and Negotiation/Group A – Construction/Group A – Building Acceptance and Moving/Group A BUILDING THE TWENTY FIRST CENTURY LIBRARY Group A Group A: – provides overall management of planning process including scope of work/timelines/maintains records and minutes/posts agendas – coordinates with existing plans: general plan, downtown plan, neighborhood plan – determines in-house responsibilities and what to contract w/consultants, contract administration BUILDING THE TWENTY FIRST CENTURY LIBRARY Group A Group A: (cont’d) – writes RFQ/RFP for outside consultants/final approval by governing body – determines oversight/approval process and citizen review process – considers library policies that impact design issues – determines any necessary environmental review process BUILDING THE TWENTY FIRST CENTURY LIBRARY Group A Group A: (cont’d) – determines overall image of library and public art – coordinates public information/media relations – coordinates community support/input – develops operating budget for new library BUILDING THE TWENTY FIRST CENTURY LIBRARY Group B Group B: – builds community support for new library – facilitates community involvement – may participate in or lead capital campaign BUILDING THE TWENTY FIRST CENTURY LIBRARY Summary Key responsibilities for jurisdictions: – Take action to initiate project – Determine timeline and scope of project – Decide who will be involved in various stages of the project – Determine all project approvals and changes – Provide for funding of construction and operation of the new library – Provide over all project management BUILDING THE TWENTY FIRST CENTURY LIBRARY