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Building the 21st Century Library
Jurisdiction
Responsibilities
Prepared by:
Anne Cain, Contra Costa County Library
Anne Campbell, National City Public Library
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Initial Actions
 Initial Actions
by Governing Body:
1.Provide initial funding/budget for planning
process
2. Provide timeline and scope for planning
process
3. Determine Planning Committee(s) make-up
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Planning Participants
 Planning
Participants may form into
one or more groups
– From the Governing Jurisdiction (Group A)
– From the Community (Group B)
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Governing Jurisdiction (Group A)
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Elected Official(s)
Administration
Library
Planning
Engineering
Building/Facilities
Public Works
Community Development
Finance
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Community (Group B)
 Library
Board/Advisory Board
 Library Staff
 Friends of the Library
 Foundation
 Community-at-large
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Plan and Responsibility

Elements of Library Building plan/Responsibility
– Needs Assessment/Group A&B
– Building Program/Group A&B
– Site Selection/Group A&B
– Cost Estimating/Group A
– Funding Decisions/Governing Body w/input from
Group A
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Plan and Responsibility

Elements of Library Building Plan/Responsibility
– Architect Selection/Conceptual Design/Group A & B
– Schematics and Design Development Plans/Group A & B
– Bidding and Negotiation/Group A
– Construction/Group A
– Building Acceptance and Moving/Group A
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Group A
 Group A:
– provides overall management of planning process
including scope of work/timelines/maintains
records and minutes/posts agendas
– coordinates with existing plans: general plan,
downtown plan, neighborhood plan
– determines in-house responsibilities and what to
contract w/consultants, contract administration
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Group A
 Group A:
(cont’d)
– writes RFQ/RFP for outside consultants/final
approval by governing body
– determines oversight/approval process and
citizen review process
– considers library policies that impact design
issues
– determines any necessary environmental review
process
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Group A
 Group A:
(cont’d)
– determines overall image of library and public
art
– coordinates public information/media relations
– coordinates community support/input
– develops operating budget for new library
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Group B
 Group
B:
– builds community support for new library
– facilitates community involvement
– may participate in or lead capital campaign
BUILDING THE TWENTY FIRST CENTURY LIBRARY
Summary
 Key
responsibilities for jurisdictions:
– Take action to initiate project
– Determine timeline and scope of project
– Decide who will be involved in various stages
of the project
– Determine all project approvals and changes
– Provide for funding of construction and
operation of the new library
– Provide over all project management
BUILDING THE TWENTY FIRST CENTURY LIBRARY
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