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CONTRACTOR MANAGEMENT AT XSTRATA COAL INDEX • • • • • • • • • Location of sites Employees vs. Contractors Contractor selection phase Pre-engagement operational phase Engagement operational phase Post engagement / project completion phase Completion stage Common problems experienced Future initiatives Location of sites Middelburg Tweefontein Division Witbank Ogies iMpunzi Division Mpumalanga Division DTJV - Middelburg DTJV - Douglas Rietspruit Waterpan Boschmans Witcons South Witbank Goedgevonden Phoenix Tavistock ATC ATCOM Tselentis Spitzkop Employees vs. Contractors Mine Tons/mth No. empl No. Contr % of Workforce Arthur Taylor 164000 537 138 20 ATCOM 176000 363 79 18 Boschmans 280000 568 282 33 Goedgevonden 60000 5 173 97 Phoenix 84700 430 83 16 South Witbank 280000 342 297 44 Spitzkop 60000 433 221 34 Tavistock 177500 492 295 38 Tselentis 115000 92 737 89 Waterpan 110000 141 437 76 Witcons 190000 394 97 20 Employees vs. Contractors Strength Injuries 12 9 EMP 19 18 CONT 1 2 FAT 2004 Contractors LTI MTI Employees Contractors contribute to 31% of the total number of injuries Management Of Contractors CONTRACTOR SELECTION PHASE CONTRACTOR SELECTION PHASE PRE-ENGADGEMENT OPERATIONAL PHASE The company Preparation Completion of all documentation Including contract, indemnities, returns, etc Evaluation criteria Tender Assessment in accordance with Company Procedure Completion of pre-emptive risk identification and assessment Selection / Rejection Assessment and response to pre-emptive risk identification and assessment by the company. Induction / Training Medical Examination (certificate of fitness and medical surveillance) OPERATIONAL PHASE Attendance at HS and Operational Meetings Over inspection / Monitoring / Auditing POST-ENGADGEMENT OPERATIONAL PHASE Review contractual performance / delivery of services Review compliance with obligations Contractor Selection Phase • • • • • • Need for contractor employment identified Scope of work defined Evaluation criteria Tender assessment – company procedure Company actions Selection Pre-engagement / Operational Phase • Documentation, i.e. contract, indemnities, appointments, etc • Pre-emptive risk identification & assessment • Response to risk identification & assessment • Induction training • Medical examination (C.O.F. & medical surveillance) Engagement / Operational Phase Monitoring performance, i.e.: • H&S Meetings • Risk management programme • Occupational hygiene controls monitored • Incident / injury reports • Daily, weekly, monthly returns submitted • First aid programme • Induction • Medical surveillance • Health & safety training programme Engagement / Operational Phase • • • • • • • • • • Issue & control of PPE Equipment inventory Logbooks, registers, appointments Fire drills Emergency preparedness / escape routes Vehicle / equipment pre-use checks Planned task observations H & S Audits Hazardous substances Maintenance management Engagement / Operational Phase • OEM training / authorisation procedure • Approval of deviations / modifications to equipment • Approval – temporary workers • Approval – contract variation orders • Non-compliances • Special precautions for hazardous work Post-Engagement / Project Completion Phase • • • • • • • • • Review of contractual performance Delivery of service Quality assurance Review of compliance with obligations Cold commissioning of system Hot commissioning of system Warranty and maintenance period confirmed Contractor documentation Security cards returned Post-Engagement / Project Completion Phase • • • • Exit medical examinations Equipment removal Site area cleared, clean & safe Acceptance of ownership Common Problems experience • Limitation on the number of specialist contractors in the market • Time restraints in selection and appointment process • Quality of contractors supervisors and employees • Record keeping on the movement of contractors employees between mines • Desertion of contractors employee without completing exit medical examinations Future initiatives • Preferred contactors list • Electronic data base with program to generate tender documents
