Download Chap 7

Lesson 7-Preparing for Output:
Printer Configuration and
Management
by Rashid Khan
Overview
• Install a printer.
• Configure and share a printer.
• Manage printers and print jobs.
• Troubleshoot common printing
problems.
by Rashid Khan
Install a Printer
• Connection options.
• Data handling options.
• Installing a locally connected
nonremote printer.
by Rashid Khan
Connection Options
Printers connect to computers as:
– Local print devices.
– Network print devices.
by Rashid Khan
Local Print Devices
Local print devices:
– Are printers that connect to the ports on
the computer.
– Are easy to connect and install.
by Rashid Khan
Local Print Devices
• Local print devices have to be
located close to the computer due to
cable length limitations.
• The parallel and USB ports do not
support a large number of printers
simultaneously.
by Rashid Khan
Network Print Devices
• Network print devices connect to the
computer over the network.
• External devices can be used to
connect non–network capable
printers to the network.
• Since network print devices are
connected to the network, they can
be located anywhere within the
physical network.
by Rashid Khan
Data Handling Options
Nonremote print devices:
– Are printers with which the computer
communicates directly, without the
intervention of the server.
– Require no specialized print server to
act as an intermediary.
– Provide computers great control over
the printer being used.
by Rashid Khan
Data Handling Options
Remote print devices:
– Are connected to a print server.
– Provide the most efficient way to handle
printing on a network.
by Rashid Khan
Installing a Locally
Connected Nonremote
Printer
Add Printer Wizard
by Rashid Khan
Installing a Locally
Connected Nonremote
Printer
Making a choice between installing a local
printer and a network printer
by Rashid Khan
Installing a Locally Connected Non
remote Printer
Making a choice between connecting to a
physical port and an actual network printer
that has its own network address
by Rashid Khan
Installing a Locally Connected
Non remote Printer
Providing the IP network address for
installing a network printer
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Installing a Locally Connected
Nonremote Printer
The Install Printer Software dialog box
by Rashid Khan
Installing a Locally Connected
Nonremote Printer
Providing the printer name
by Rashid Khan
Installing a Locally Connected
Nonremote Printer
Summary of choices
by Rashid Khan
Configure and Share a
Printer
ThebyGeneral
tab
Rashid Khan
Configure and Share a
Printer
The General tab:
– Displays the printer’s name.
– Provides text boxes for describing the
printer’s location and comments.
– Displays information about the features
of the printer.
– Is used for setting printer preferences.
by Rashid Khan
Configure and Share a
Printer
The Sharing tab
by Rashid Khan
Configure and Share a
Printer
The Ports tab
by Rashid Khan
Configure and Share a
Printer
Theby
Advanced
tab
Rashid Khan
Configure and Share a
Printer
• Printer Availability – This option is
used to restrict the time during
which a printer can be used.
• Printer Priority – This setting ensures
that one logical printer prints its print
job before another.
• Driver – This option is used to install
the updated version of the driver.
by Rashid Khan
Configure and Share a
Printer
Spool Print Documents/Print Directly:
– Normally all the print jobs are collected
and sent to the print spooler on the
server.
– Thus, client machines can continue with
other tasks.
– The client machines do not have to wait
for the printer.
by Rashid Khan
Configure and Share a
Printer
• Hold Mismatched Documents – This option
prevents incorrectly sized or incorrectly formatted
documents from being printed.
• Print Spooled Documents First – This option
prevents documents that have not completely
spooled from being printed.
• Keep Printed Documents – This option keeps a
copy of documents that have been printed.
• Enable Advanced Printing Features – This option
allows advanced print device features to be used.
by Rashid Khan
Configure and Share a
Printer
Printing Defaults, Print Processor, and
Separator Page:
– The Printing Defaults button is used to access
the basic printer settings for a particular print
device.
– The Print Processor button is used to change
the data type of printed documents and the
way documents are processed.
– The Separator Page button is used to choose a
separator page to appear between print jobs.
by Rashid Khan
Configure and Share a
Printer
The Security tab
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Manage Printers and Print
Jobs
• Manage printers
• Manage print jobs
by Rashid Khan
Manage Printers
Controlling printer status:
– Printers can be paused by right-clicking
the printer icon in the Printers and
Faxes window and choosing Pause
Printing.
– The print process is resumed by
choosing the Resume Printing option.
– Printers can be used offline by choosing
the Use Printer Offline option.
by Rashid Khan
Manage Printers
Pooling printers:
– Printer pooling refers to treating several
identical printers as a single logical
printer.
– The printers in the pool should be
located in the same place.
– Printer pooling is a relatively easy and
inexpensive way of improving printer
throughput.
by Rashid Khan
Manage Print Jobs
Print jobs can be redirected:
– Only if another printer of the same type
is available on the network.
– Using the Ports tab on the printer’s
Properties dialog box.
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Manage Print Jobs
The shortcut menu for
a print job
by Rashid Khan
Manage Print Jobs
The priority of a print job can be
changed by:
– Right-clicking the document in the print
queue, choosing Properties from the
shortcut menu.
– Dragging the priority slider as far to the
right as they fit.
by Rashid Khan
Troubleshoot Common
Printing Problems
• Unable to print to a network printer
• Nonsense characters getting printed
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Summary
• A logical printer is the software
interface between the operating
system and the printer.
• A printer is the actual piece of
hardware that performs the printing.
• Local print devices are printers that
connect to the ports on the
computer.
by Rashid Khan
Summary
• Network print devices connect to the
computer over the network.
• The Add Printer Wizard is commonly
used for installing print devices.
• Print jobs can be paused, resumed,
cancelled, and restarted.
by Rashid Khan