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JUSTIFICTION TOOKLIT- RETURN ON INVESTMENT WORKSHEET For the 2015 BIO World Congress on Industrial Biotechnology When you propose a conference for approvals, focus on what you will specifically bring back to the organization as payback for the investment. BIO has provided template letter to help convey the return on investment to your manager. Use the planning tools below to plan your approach and populate the template. Although you might understand the benefits of the conference that interests you, your manager may not. Therefore, to be most effective in justifying the conference, you need to clearly articulate the connection between your organization's knowledge requirements and the conference program. DO NOT assume that your manager will be able to automatically make those distinctions. Conference Summary The BIO World Congress on Industrial Biotechnology is the largest international industrial biotech event. Taking place July 19-22, 2015 in Montreal, the event will bring together 1,300+ leaders in advanced biofuels, biobased products and renewable chemicals. Quantifying the Benefits of Attending YOUR ORGANIZATIONS BENEFITS Discovering and initiating relationships with new partners/clients; Conducting business meetings with current partners/clients Gain Industry Expertise SPECIFIC NEED AND CONFERENCE ELEMENT THAT WILL MEET THE NEED Networking at BIO World Congress will be powered by One-on-One Partnering™. This system enables you to quickly identify potential business partners, initiate contact and request 30-minute meetings held on-site in rooms provided by BIO. Over 1,000 meetings facilitated by One-on-One Partnering™ were held in 2014. In additional to this sophisticated networking tool, BIO provides over nine dedicated networking opportunities during the conference. Five high-level plenary discussions will give you access to gain valuable information and insights from experts on what is coming down the road. 48 breakout sessions with over 200 speakers will enable you to compare competing technologies and discover what your peer organizations and potential partners are talking about. See what your competitors and potential partners are planning for, how they are accomplishing goals or tackling challenges that are similar to your own your organizations. Plus you will have access to over 6 special topic workshops, over 70 research posters and over 9 BIO GreenTech Investor Sessions showcasing emerging technology. Give examples of specific sessions you would like to attend and how the information in those sessions or speaker can benefit your organization. Improving Current Processes Future Technologies Exploration Vendor Exploration Teambuilding Give examples of current processes that have the potential for improvement and sessions/speakers at the conference who you could learn from or could be potential partners for this. Give examples of specific technologies and companies you wish to explore at the conference. With over 70 exhibitors from around the globe you can gain a broader perspective of the tools and solutions available to you and the company. If sending a group, activities such as networking sessions and workshops provide opportunities for colleagues from the same organization to learn together, share ideas and build relationships with one another as well as other professionals in the field. Expense Planning EXPENSE Conference Registration Accommodation Round Trip Flight NOTES Registration types and deadlines vary. Early bird registration ends June 1. Registration fee includes: > Access to all conference programming (5 plenary sessions, 48 breakout sessions, specialized workshops, poster presentations and BIO GreenTech Investor Sessions) > Access to BIO One on One Partnering system for business meetings > Access to exhibit hall > Conference materials (program, bag) > Access to program presentations postconference > Food & beverage at breakfasts (3), lunches (3), receptions (4) and energy breaks (4) BIO has discounted room blocks at several hotels within walking distance of the venue. (Must book by June 25) Pierre-Elliott Trudeau International Airport (YUL) is Montreal’s main airport. COST $<insert> Conference registration information found here. $<insert> Conference hotel rate information found here. $<insert> Transportation Transportation to/from airport, parking, mileage reimbursement. Food per diem The conference registration covers the cost of most meals (see above) so you only have to budget for meals while you are traveling to the conference dinner during the conference Subtotal Total number of employees attending Total Cost $38 flat rate for one-way trip via taxi from airport to downtown. More travel information. $<insert> $<insert> COST = (total number of employees attending) x (subtotal)