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College of the Redwoods Golden Valley Conference 2016 Program Review Prepared by Joe Hash, Dean of Students and Athletics -1- The following document addresses the 2011 GVC Program Review recommendations: 1. Coaches should have a consistent policy to assure that student athlete academic progress reports are completed in a timely manner. This comes from Standard Five – Academic Achievement & Support. A. The athletic director issues the academic attendance and/or progress reports and sets the date for return of the reports to the athletic department secretary. B. Reports are issued to head coaches electronically and in hard-copy. C. The secretary tracks the return of the reports by team and reports to the athletic director any delinquent reports. D. The director works with the coach to ensure any delinquent reports are returned and that measures taken to ensure the issue does not reoccur. 2. Standard Six – Citizenship There was some thought that the entire coaching faculty should have to attend a Sexual Harassment Workshop each school year. The district’s Human Resources office will be instituting sexual harassment and Title IX training for all employees, including head and assistant coaches, this academic year 2016-17. 3. Standard Seven – Gender Equity An item that needs to be addressed is the women’s team locker room does not have outside access to the room, which can lead to access issues by male coaches of female sports. In addition, the biggest issue was that although the practice and game areas are equitable the fields drainage problems need to be addressed. A. The women’s team room now has additional access from the weight room as well as from inside the women’s locker room. A door exists between the weight room and the team room. It was previously blocked and unused. We have cleared the area so now this door is operational. This gives male coaches of women’s sports access to the team room from the weight room side, so women’s teams can use the room as a meeting area for pre-game, halftime and post=game as do men’s teams and their use of the men’s team room. -2- B. All of the fields have similar issues with drainage regardless of which teams use them. Field maintenance issues such as drainage and steps being taken for improvement are addressed in the fourth recommendation below. 4. The major concern of this entire report is the condition of the baseball, softball, and football/soccer fields. All of these fields need improved drainage systems and better playing surfaces, so that they can be assets for the college for games as well as practices. The district has allocated funds remaining from its last bond, Measure Q for field upgrades. Measure Q funds have been set aside and architectural plans have been developed, The plans have been granted approval from the Division of the State Architects (DSA) and they are currently being put out for bid. These plans include field/turf renovation on all three fields: baseball, softball and stadium (soccer and football) as well as new irrigation. They also include building a new beach volleyball facility. The plans also include improving ADA access for all fields and for the stadium concession stand. -3- College of the Redwoods Athletic Program Review Golden Valley Conference 2010-2011 Table of Contents Standard One—Constitution Compliance A. Form R-2 B. Decorum Violations C. Constitution Violations D. Violation Process E. Control: Out-of-Season F. Control: Student Athletes 3 Standard Two—Eligibility Processing A. Form Procedures B. Form Location C. Eligibility Changes D. SEP Compliance E. Bylaws 1.3.1 and 1.4.2 5 Standard Three—Philosophy A. Statement of Athletic Philosophy B. Gender Equity C. Recruiting D. Written Recruiting Philosophy 7 Standard Four—Staff Professionalism 8 -4- A. Staff Participation Standard Five—Academic Achievement and Support A. Matriculation Support B. Second Year Athletes List C. Services-Academic Schedule D. Academic Support Services E. Retention Chart F. State/Conference Awards G. Academic Excellence Awards 10 Standard Six—Citizenship A. Programs to Support Good Citizenship B. Commission on Athletics Decorum C. Decorum Violations D. Athletes and Staff Awareness of Sexual Harassment Issues 15 Standard Seven—Gender Equity A. Achievements in Gender Equity B. EADA Form C. Title IX Athletics Survey D. Participation Proportionality Form 17 Standard Eight—Fundraising A. Accounting and Fund Distribution B. Control of Revenue and Expenses C. Accounting Procedures D. Distribution of Funds to Men’s and Women’s Athletics 20 Standard Nine—Program Demographics A. Chart of Men’s and Women’s Sports 21 -5- STANDARD ONE—CONSTITUTIONAL COMPLIANCE A. FORM R-2 At the beginning of the fall semester all athletic staff members attend a mandatory meeting regarding the CCCAA Constitution and Bylaws. Those staff members unable to attend must schedule a make-up date to go over all of the information with the Director of Athletics. The meeting pays special attention to the rules and regulations pertaining to recruiting (CCCAA Bylaw 2). A review of contiguous recruiting boundaries is included and each coach is issued a compilation of local areas schools, contiguous areas and contiguous area schools. Also covered are the rules pertinent to the CCCAA bylaws dealing with out of season competition. Each coach signs the Form R-2 and each head coach signs the Form R-3. The Forms R-1, R-2 and R-3 are forwarded to the President’s office for signature. A copy of each form is kept in the offices of the President and the Director of Athletics B. DECORUM VIOLATIONS (in last two years) Men’s Soccer Athlete—2009 Football Athlete—2010 Women’s Soccer Athlete—2010 Men’s Soccer Athlete—2010 Baseball Coach—2010 Head Men’s Basketball Coach—2011 C. CONSTITUTION VIOLATIONS College of the Redwoods has not received any Constitution Violations in the last two years. D. VIOLATION PROCESS -6- College of the Redwoods utilizes the CCCAA Constitution as a guidance policy in dealing with any team violation or any individual violation and follows the appropriate process. When a violation is suspected or reported, the Director of Athletics will notify the appropriate Vice President, and/or the President, to meet and review the alleged violation. A meeting is then set with the involved parties (coaches, athletes, staff) to discuss the matter and gather information. An in-house determination of action is reported to the President. If a violation of the COA Constitution is determined to have occurred, the President or his/her designee will notify the Conference Commissioner. All offending parties (coaches, athletes, staff) will receive due process with a judgment made by the President or designee. E. OUT-OF-SEASON COMPETITION College of the Redwoods adheres to the CCCAA rules and regulations for any out-of season competition. The Director of Athletics meets with the head coaches who are eligible to participate in the non-traditional season of sport. Bylaw 3.17 is discussed at that time. College of the Redwoods policy for funding of the non-traditional season is limited to transportation. All other funds used come from the sport trust account. F. CONTROL: STUDENT ATHLETES Payment of enrollment fees, tuition and books. It is the sole responsibility of each student athlete to pay for enrollment fees, tuition and textbooks. The Business Office handles the payment and collection of enrollment fees/tuition. Any financial aid or grants that are used to pay for these fees are taken care of by the Business Office via the Financial Aid office All students are responsible for purchasing their books for their classes. College of the Redwoods does not subsidize student-athletes in these areas. Room and Board Each College of the Redwoods student is responsible for his/her own room and board. All housing arrangements and rental agreements are the sole responsibility of the student athlete and his/her family. Transportation Costs All prospective student-athletes are responsible for providing and paying for their own transportation to and from College of the Redwoods. The college does not supply or reimburse student athletes for personal travel. College of the Redwoods, using vehicles rented by the college, provides transportation to away contests. Students attending College of the Redwoods have access to public transportation. -7- STANDARD TWO—ELIGIBILITY PROCESSING A. FORM PROCEDURES Form 1 The Director of Athletics administers the Form 1 at the initial team meeting directed by the Athletic Director and the team coach. The team members complete and sign the form at the meeting. The Director of Athletics checks the Form 1’s to ensure they are completed correctly and the coach and the Athletic Director sign each form. The forms are then delivered to the Eligibility Clerk. The Eligibility Clerk is responsible for ensuring that all of the requirements have been met by the student-athlete. After verifying eligibility, the Form 1 is then signed by the Dean of Student Development. The original form is sent to the Conference Commissioner. A duplicate is placed in the student-athlete’s file. All studentathlete files are kept in the office of the Director of Athletics in a locked cabinet Form 2 Athletic Tracer Form 2’s are sent out by the Athletic Director to the student-athlete’s prior college of attendance. Completed forms are faxed back to the Athletic office and reviewed. The information provided is used to complete the bottom portion of the Form 1 – Student Eligibility Report. A copy is made and placed in the student-athlete’s file. Form 3 The PE & Athletic Department Secretary completes the Form 3 from information provided on the individual Form 1 forms. The form is then given to the coach and the Athletic Director to check for any errors. The Form 3 is then forwarded to the Eligibility Clerk and then the Dean of Student Development for signature. Once signed, the form is then sent electronically to the COA by the Athletic Director and a hard copy is mailed by the athletic secretary to the Conference Commissioner along with the Form 1’s. -8- B. FORM LOCATION All eligibility paperwork including Form 1’s, Form 2’s, Form 3’s and Form C’s are kept in the Athletic Director’s office. The last five years are kept in the AD’s office; later years are stored in a storage area located upstairs in the gymnasium. C. ELIGIBILITY CHANGES It is the Director of Athletics responsibility to stay current on all policies and to communicate any changes with the entire department. If the change happens before the start of school, the change is reviewed at the first departmental meeting. If after that, it is sent out by email to all coaches and discussed at department meetings. D. S.E.P. COMPLIANCE 1. Describe the process for developing Student Education Plans (S.E.P.) First year student athletes are reminded in the spring of the requirement to have an SEP in place before their second season of competition. They are encouraged to make an appointment with the Athletic Advisor to attain the SEP. In the fall semester, the Director of Athletics verifies which prospective second year athletes have SEP’s and which do not on the college ‘G-Drive’ which stores all SEP’s. Those athletes not having SEP’s are notified they need to make an appointment with the advisor and that their eligibility will not be certified until they have completed the SEP. 2. Where are the S.E.P.’s stored? Student Educational Plans are stored on the college’s ‘G-Drive’ in the college computer system. Currently only Counseling and Advising Department staff and the Director of Athletics all have access G-Drive to verify SEP completion. A hardcopy of the SEP is given to the student. E. BYLAWS 1.3.1 AND 1.4.2 Every Tuesday morning the Director of Athletics runs a report through the college computer system which indicates, by team, the amount of units in which each student athlete on that team is currently enrolled. If a student athlete shows up on the report as under 12 units the Athletic Director and coach then confer on the situation. The student athlete is notified of the situation and of the fact that they are unable to participate until the situation is rectified. -9- STANDARD THREE—PHILOSOPHY A. STATEMENT OF PHILOSOPHY The College of the Redwoods Athletic Department strives to provide our student athletes with a quality academic experience. This will ensure that all student athletes are given the guidance to aid them in meeting their educational goals and transfer requirements. Also, the department endeavors to provide our student-athletes with a quality sport experience B. PHILOSOPHY OF GENDER EQUITY College of the Redwoods is committed to providing equal opportunities for all students and staff alike. Title IX is considered in all of the department’s decision making processes. See attached Title IX Athletic Survey (Appendix A) and Equity in Athletics Disclosure Act report (Appendix B). C. RECRUITING PHILOSOPHY The college places an emphasis on the recruitment of student athletes from the local service area. The college athletic department was issued a “no restrictions’ Out of State Recruiting Waiver by the CCCAA in spring of 2009. The waiver runs from July 1, 2009 through June 30, 2014. The college uses the recruiting waiver to augment local recruiting efforts. D. WRITTEN STATEMENT ON RECRUITING PHILOSOPHY College of the Redwoods uses the CCCAA recruiting guidelines and specifically Bylaw 2 as our source for rules and regulations. The college places an emphasis on the recruitment of local athletes with the recruitment of out of state athletes as a tool to augment those efforts and fill rosters. - 10 - PROGRAM REVIEW STANDARD FOUR – STAFF PROFESSIONALISM For each member of your athletic staff, list professional activities and memberships during the school year under study - 11 - Name of Staff Member Dave Banducci Bob Brown Conference Meetings (list dates) Committee Assignments (list committee) BVC Coaches; BVC Rep to NCFA; NCFA GVC Baseball 4-29-11 Coaches Meetings (list dates) CCCAA Meetings (list dates) CR Coaches CR Coaches State Coaches 5-19-11 On-Campus Committee Membership (name of each-committees) Community Service or Volunteer Activities (list activity) Program Review CR Sports Auction Academic Senate Guest speaker at UPS on Health & Nutrition Budget Planning Committee Sports Auction Committee Manage field for American Legion Bobby Goss tournament CR Sports Auction Mike Cox Reed Elmore Alan Exley Marla Gleave CR Coaches Curriculum; Program Review GVC Cross Country; GVC Track CR Coaches State Cross Country Coaches Meeting GVC Soccer CR Coaches GVC Volleyball CR faculty and coaches meet, on average, monthly - 12 - Chair, Academic Standards and Policies Committee. Member, Sabbatical Leave Committee. 10+1 Senate ad hoc committee; PE Program review CR Sports Auction; Director of Beat the Heat Youth Run; Turkey Trot 5K CR Sports Auction CR Sports Auction Name of Staff Member Nate Kees Rich Mendoza Doug Oliveira Joe Hash Conference Meetings (list dates) Committee Assignments (list committee) NATA Nat. Conv. 2007-2011 FWATA 2008 GVC Basketball GVC Basketball Coaches 2/11 Coaches Meetings (list dates) CCCAA Meetings (list dates) On-Campus Committee Membership (name of each-committees) Community Service or Volunteer Activities (list activity) CR coaches (monthly) none Manager’s Council; Behavior Intervention Team CR Sports Auction CR coaches None CR coaches (monthly) CCCAA State Tournament Meeting 3/11 Athletics Program Review (10-11) GVC Meetings 10/010, 3/11, 4/11 CR coaches (monthly) Burbank CCCAA 4/10, San Bruno CCCAA 4/11; NCFA Educational Master Plan; Budget Planning; Residence Halls Appeals; Managers Council; Faculty Contract Negotiating Team; CR Foundation Board; Enrollment Management Willow Creek Chamber of Commerce “Taste of Willow Creek” Fundraiser, Sierra Nevada World Music Festival Medical Team Volunteer; CR Sports Auction Humboldt TriKids Triathlon Board Member; Loleta School Running Club; Chair CR Sports Auction STANDARD FIVE—ACADEMIC ACHIEVEMENT AND SUPPORT A. DESCRIBE ACTIVITIES DIRECTED TWOARD SUPPORTING STUDENT ATHLETIC MATRICULATION - 13 - Prospective student athletes are directed by the head coach to follow the appropriate steps for successful enrollment. Steps for “How to Become a Corsair” are listed on the Athletics website. 1. The student athlete is directed to complete an Enrollment Form and the Free Application for Federal Student Aid (FAFSA) form. 2. All student athletes are required to take the college’s math and English placement tests. 3. For the past year, each student athlete would then set-up an appointment with an academic advisor assigned to their team in order to register for classes. Starting this spring, the athletic department has an academic advisor assigned to the department. Now, student athletes will see her in order to set-up their class schedules. The college also conducts a series of spring events called ‘Redwood Days’ for any student wishing to matriculate to the college. During the ‘Redwood Days’ process students submit an Enrollment Form, take assessment tests and participate in the initial academic advising process. All prospective student athletes are strongly urged to attend these events. If the student athlete’s assessment test reflects a potential learning disability the student is referred to DSPS for learning disability testing. Those students identified as having a learning disability are offered assistance through the DSPS department. These services include, but are not limited to: prioritized registration, specialized counseling, adaptive equipment, adaptive technology assistance, test accommodations, interpreters, and specialized tutoring. The Athletic Academic Advisor tracks the total amount of units a student is enrolled in for eligibility purposes. All students who participate in intercollegiate athletics must be enrolled in 12 or more units with 9 of those units meeting the CCCAA criteria for academic units. They must also be enrolled in the proper intercollegiate athletics course(s) for their sport. B. SECOND YEAR ATHLETE LIST Women’s Cross Country Rebekah Martin Men’s Cross Country Michael Pappas Women’s Track Rebekah Martin Men’s Track Don Herrera - 14 - Andre Moodie Michael Pappas Women’s Basketball Patricia Terry Men’s Basketball Vince Capellino Eli Graham Lorenzo Rawls Travis Tollner Women’s Softball Korissa Hall Michelle Stacey Volleyball Kristy Byrd Kelsey Younker Women’s Soccer Amanda Church Bailey Davey Laura DelRoss Amanda Malfatti Kara Schimke Men’s Soccer Edgardo Garcia Mario Garcia Zack Glidden Roman Herrera Juan Reynosa Men’s Baseball Jonathan Enos Mitch Provolt Ruben Rios Football Nate Brown Don Cain Willie Culver Jourdan DelBiaggio Danny Donadio - 15 - Amare Hart Kevin Hausner Gavin Miller Cleveland Mitchner Patrick Mixon Walter Petty Kim Prout Ethan Sandord-Parker Cameron Smith C. PLANNING THE ACADEMIC SCHEDULE Our goal is to have the Athletic Academic Advisor meet with each student athlete to assist them in setting up their academic schedule. The Advisor is able to place the student in the proper Math and English courses based on the students’ assessment scores. The Advisor can also place the student in the proper academic courses based on their English level. The Advisor also reviews the students educational plan and ensures the student is on track to graduate on time and transfer to a university if desired. When developing the student schedule, the Athletic Academic Advisor uses the specific team practice time, as well as the strength and/or conditioning class schedule to form the academic schedule, ensuring the student stays on track toward their specific academic goals. D. ACADEMIC SUPPORT SERVICES The athletic department issues Academic Progress Reports three times each semester. The purpose of the reports is to monitor each student athletes’ attendance and performance. The athlete is required to present the progress report to each of their instructors, have their work and attendance assessed, then signed by the instructor and returned to the coach. The reports are returned to the athletic secretary who makes copies for the Athletic Academic Advisor. The Advisor meets with student athletes who are experiencing academic issues to provide guidance in improvement. Student athletes at College of the Redwoods have a variety of support systems available to them on campus. Support includes: Counseling and Advising Center: provides services including Academic Advising, Career Counseling/Decision Making, Educational Planning/Student Education Plan, Crisis intervention Writing Center: provides tutorial assistance from CR English instructors; One-to-one help from trained peer tutors; Computers and printers for working on assignments and - 16 - essays; Copies of textbooks and reference books for use in the Writing Center; Answer keys for self-corrected assignments; quiet study room to work on English assignments Extended Opportunity Program and Services (EOPS): a state funded program that provides additional support services to students with financial and educational needs. Eligibility is determined by income level and demonstration of need. Disabled Students Programs and Services (DSPS): provides services to those persons with physical, learning and psychological disabilities. Career Development and Student Employment Center: provide one-stop career and job search assistance in the following areas: Career Guidance Resources, Job Search and Placement Assistance, Cooperative Education Opportunities, Federal Work Study Opportunities Academic Support Center (ASC): provides services such as individual and group tutoring, instructional handouts, workshops, and supplementary computer programs. Transfer Center: provides services and resources that help identify, encourage, motivate and facilitate transfer to other colleges and universities. E. RETENTION CHART Retention Chart Program Review – Standard Five Academic Achievement and Support Women’s Sports # of athletes on F-3 for 2 yrs previous participating for 1st year # of athletes on last years F-3 participating for 1st year # of athletes on last years F-3 who were 2nd year participants who participated 2 yrs previous as 1st year Basketball 10 8 5 5 Cross Country N/A 8 0 0 Soccer 12 11 2 3 Softball 9 8 4 4 Track N/A 2 0 0 Volleyball 8 7 2 2 TOTALS 39 44 13 14 Men’s Sports # of athletes on F-3 for 2 yrs previous participating for 1st year # of athletes on last years F-3 participating for first year # of athletes on last years F-3 who were 2nd year participants who participated 2 yrs previous as 1st year # of athletes on last years F-3 who were 2nd year participants Basketball 10 6 4 6 - 17 - # of athletes on last years F-3 who were 2nd year participants Baseball 17 14 7 7 Cross Country N/A 9 0 0 Football 64 56 9 10 Soccer N/A 23 0 3 Track N/A 7 0 0 TOTALS 91 115 20 26 F. DOES YOUR COLLEGE, ON A REGULAR BASIS, NOMINATE YOUR ATHLETES OR TEAMS FOR CONFERENCE AND STATE AWARDS? IF SO, PLEASE LEST ALL NOMINATIONS OVER THE LAST THREE YEARS. College of the Redwoods has not nominated any student athletes for academic awards for the last three years. G. HOW MANY COMMISSION ON ATHLETICS TEAMS AND INDIVIDUALS AWARDS FOR ACADEMIC EXCELLENCE HAVE YOU NOMINATED STUDENTS FOR OVER THE LAST THREE YEARS? 2010 Football Academic All Conference 2009 Football Academic All Conference 2008 Football Academic All Conference Danny Donadio Sean Watson Alberto Alejandres, Nik Jonte STANDARD SIX—CITIZENSHIP A. DESCRIBED THE PROGRAMS DESIGNED TO FOSTER GOOD CITIZENSHIP - 18 - Currently each coach conducts team meetings in which ‘good citizenship’ is a large part of the discussion. Citizenship is also addressed at the initial team meeting in which the Athletic Director discusses the elements of good citizenship and representation of the team, department and college. The Director of Athletics takes each team through the Student Athlete Handbook which addresses citizenship and the student athlete Code of Conduct. B. DESCRIBE THE PROCESS BY WHICH YOU COMMUNICATE THE COMMISSION ON ATHLETIC DECORUM POLICY The Commission on Athletics Decorum policy is discussed at the initial team meeting when each student athletes reads and signs their Form 1 eligibility form which thoroughly explains the decorum policy. Decorum is also covered when the Director of Athletics takes each team through the Student Athlete Handbook. The last page of the handbook covers CCCAA decorum rules and each student athlete signs that they have read and acknowledge the rules. The Head Coach is also responsible to support decorum through their game rules and their written team rules. Head coaches are periodically reminded of the procedures to be followed if there is a disqualification, suspension, or ejection. Head coaches will discuss with the Athletic Director any circumstances that lead to the disqualification, suspension, or ejection and what corrective action will need to take place. The Athletic Director must notify the conference commissioner within 24 hours of the violation. C. LIST THE NUMBER OF DECORUM VIOLATIONS FOR LAST YEAR, CATEGORIZED BY SPORT Baseball—none Men’s Basketball—one Women’s Basketball—none Football—one Men’s Soccer—one Women’s Soccer—one Softball—none Volleyball—none Cross Country—none Track—none D. DESCRIBE WHAT HAS BEEN DONE TO SENSITIZE YOUR ATHLETES AND ATHLETIC STAFF TO SEXUAL HARASSMENT ISSUES. - 19 - Sexual harassment issues and proper conduct with members of the opposite sex are discussed by coaches with student athletes in team meetings. The Director of Athletics covers the topic as an important part of the student athlete handbook. Supervisory staff must attend sexual harassment training; there is no other formal training for other staff. Policies and information dealing with sexual harassment can be found in the College Catalog including the contact and number for the Staff Diversity & Gender Equity Coordinator if a person needs to file a sexual harassment complaint. STANDARD SEVEN—GENDER EQUITY A. USING THE 12 APPLICABLE COMPONENTS, WHAT IS YOUR COLLEGE DOING TO ACHIEVE AND COMPLY WITH GENDER EQUITY? 1. Athletic Financial Assistance. - 20 - Does not apply to California community colleges. 2. Accommodations of Interests and Abilities. College of the Redwoods has attempted to respond to the interests and abilities of the community in its athletic offerings. Currently the Athletic Department offers the following women’s sports: Soccer, Basketball , Volleyball, Cross Country, Track and Softball . Men’s sport offerings are: Football, Basketball, Baseball, Cross Country, Soccer, Track. 3. Equipment and Supplies. Budgets are equally allotted to men’s and women’s coaches for equipment and supplies. Budget amounts for equipment and supplies have been cut considerably over the last few years due to the budget crises. We have attempted to make these cuts on an equitable basis. The head coach is responsible for ordering and monitoring his or her budget. 4. Scheduling of Game and Practice Times The respective coach of each sport is responsible for scheduling their preconference contests. The league schedules are set by the respective conferences. Practice time is usually allotted to in 2-hour blocks. Coaches meet and decide their respective practice times. If coaches are in disagreement, the Athletic Director will decide the practice time, though this has not had to occur in the last five years. A rotation practice schedule has been used for gym time over the last few years. 5. Travel and Per Diem Allowance Travel to athletic contests is by college rented vehicles: bus, vans, cars. Travel requests are submitted by each coach. Travel budgets are another area that suffered greatly from cuts. Again, it has been attempted to administer cuts as equitably as possible. Vehicle rental arrangements are made by each coach with Enterprise Car Rental. Per diem allowances are $18 per day. Lodging is included in each team’s travel budget. 6. Tutors College of the Redwoods does not have athletic tutors at this time. The same tutoring is available to all student athletes as is available to all non-athletic students. - 21 - 7. Coaches For the 2010-11 academic year there were twelve intercollegiate sports. Sports with head coaches who were part-time: football, men’s and women’s cross country, women’s soccer, men’s basketball and women’s basketball, men’s track and women’s track. Three had full-time head coaches: volleyball, softball and baseball. 8. Locker Room, Practice and Competitive Facilities Men and women have their own locker rooms. Practice and competitive facilities are all on campus. Softball and baseball have their own facilities for practice and competition. Football and soccer share the stadium as a competition facility. Football and soccer spread their practices on a number of fields so as not to wear out one particular field. The volleyball and basketball teams all share the gymnasium for practice and competition. The softball, baseball and basketball teams will occasionally use the Fieldhouse for practices. 9. Medical and Training Facilities and Services All teams and student athletes have access to the athletic training facility and athletic trainer. The athletic trainer is a full-time college employee. 10. Housing and Dining Facilities and Services College of the Redwoods has on-campus dormitories and a cafeteria. The dormitory accommodates approximately 150 students. The cost of housing and meal plans are arranged through Student Services. 11. Publicity It is the responsibility of a head coach to report game results to the media. Sports information coverage is done on an equal basis with coverage of all sports having the same coverage in the local newspapers, media guides, game day program, etc. The college web site provides coverage for all sports in a fair and equitable manner as well. 12. Support Services A variety of services are offered to all of our student-athletes as well as our general student population through the Student Services area. 13. Recruitment of Student Athletics Full-time coaches are granted release time for recruitment. Part-time coaches are paid for recruitment. All head coaches whether full-time or part-time receive the same compensation for recruitment, full-time coaches receive two teaching load units - 22 - (TLU’s) and part-time coaches receive a stipend equivalent to two TLU’s. There are no recruiting budgets for any sports. B. Enclose your current Equity in Athletics Disclosure Act Form (EADA) C. Enclosed is the current most recent Title IX Athletics Survey D. Proportionality Form PROGRAM REVIEW PARTICIPATION PROPORTIONALITY NOTE: THE NUMBER OF ATHLETES ARE BASED UPON THE BENCHMARK OF THOSE SUBMITTED FOR ELIGIBILITY ON FORM 3. BASEBALL BASKETBALL CROSS COUNTRY FOOTBALL GOLF SOCCER SOFTBALL SWIMMING TENNIS TRACK VOLLEYBALL WATER POLO WRESTLING TOTAL ATHLETES % OF ATHLETES # OF TEAMS 2 YRS AGO W M 25 11 13 LAST YR. W 13 8 86 M 21 12 9 66 CURRENT YR. W M 19 10 18 8 6 85 18 15 14 12 26 15 11 22 2 9 7 4 10 9 10 58 29 6 141 71 6 58 27 6 159 73 6 54 30 4 124 70 3 STANDARD EIGHT—FUNDRAISING A. WHAT INSTITUTIONAL CONTROLS ARE IN PLACE TO INSURE PROPER ACCOUNTING AND DISTRIBUTION OF FUNDS RAISED FROM FOUNDATIONS, TRUST ACCOUNTS, BOOSTER CLUBS AND DONATIONS? - 23 - The Athletic Department conducts two major fundraising events each year in the fall. The first is a Dinner and Sports Auction. The second is the Corsair Walk-a-thon. A few smaller fundraisers are conducted, usually by coaches with the approval of the Athletic Director such as field signage sales, concession sales, etc. All funds are deposited into the proper foundation accounts through the college’s business office by either the Athletic Director or the Athletic Secretary. Each sport has its own trust account within the Foundation. B. DOES THE ATHLETIC DIRECTOR HAVE INSTITUTIONAL CONTROL OF ALL REVENUES AND EXPENSES GENERATED FROM THE FOUNDATIONS, TRUST ACCOUNTS, BOOSTER CLUB AND DONATIONS? IF NOT, WHO DOES? The Athletic Director has control over all revenues and expenses generated from fundraising and oversees that funds are deposited in the proper accounts and oversees all expenditures from those accounts. Only the Athletic Director has signature authority to release funds from trust accounts. Coaches cannot access their individual sport trust accounts without first going through the Athletic Director for approval. C. ARE THESE ACCOUNTING PROCEDURES IN WRITING AND IF SO, IN WHAT DOCUMENT DO THEY APPEAR? Accounting procedures are in writing on the Foundation ‘Pay To/Order’ Form. As specified on the form, the Athletic Director can authorize expenditures of up to $3,000. Expenditures of above $3,000 require approvals of the Foundation Executive Director, Foundation President and/or College President. Foundation account reports are available to coaches from either the Athletic Director or Athletic Secretary upon request. D. DESCRIBE HOW REVENUE FROM FOUNDATIONS, TRUST ACCOUNTS, BOOSTER CLUBS AND DONATIONS ARE DISTRIBUTED TO MEN’S AND WOMEN’S ATHLETICS. Revenue distribution for the Sports Auction is on a percent basis based on number of participants per sport. For the Corsair Walk, student athletes and coaches solicit walk pledges. Each program keeps 90% of the money raised by their athletes and coaches, 10% goes to pay for event expenses such as t-shirts, awards, and a brunch that is served for athletes and coaches following the walk. STANDARD NINE—PROGRAMS DEMOGRAPHICS A. COMPLETE THE PROGRAM DEMOGRAPHICS CHART: First Contact: Form C’s kept in eligibility files - 24 - Open Recruitment: College of the Redwoods had a COA approved Out-of-State Recruiting Waiver that expired during the summer of 2005 B. OF ALL THE COLLEGE ATHLETIC TEAMS, INDICATE WHICH TEAMS HAD MORE THAN 10% OF THE ATHLETES FROM OUT-OF-RECRUITING AREA, OUT-OF-STATE AND OUT-OF-COUNTRY: More than 10% out-of-recruiting area: Baseball Men’s Basketball More than 10% out-of-state: Baseball Men’s Basketball Football Softball More than 10% out-of-country: None PROGRAM REVIEW STANDARD 9 Men’s Sports - 25 - Total Number of Participants Number and Percentage of out-of-district Number and Percentage of out-of-state Out-of-District State How First Contract was Made Out-of-State State How First Contract was Made Baseball 19 0/0% 3/16% First Contact Open Recruiting Basketball 18 7/39% 7/39% First Contact Open Recruiting Football 85 1/0.1% 57/67% First Contact Open Recruiting Soccer 22 0/0% 5/23% First Contact Open Recruiting Cross Country 6 2/33% 1/17% First Contact Open Recruiting Track 9 4/44% 1/11% First Contact Open Recruiting Women’s Sports - 26 - Total Number of Participants Number and Percentage of out-of-district Number and Percentage of out-of-state Out-of-District State How First Contract was Made Out-of-State State How First Contract was Made Basketball 10 0/0% 0/0% First Contact Open Recruiting Soccer 15 1/0.7% 1/0.7% First Contact Open Recruiting Softball 11 0/0% 2/18% First Contact Open Recruiting Volleyball 10 1/10% 2/20% First Contact Open Recruiting Cross Country 8 3/38% 0/0% First Contact Open Recruiting Track 4 2/50% 0/0% First Contact Open Recruiting - 27 -