Download UMD – Building Emergency Plan Handout

UMD – Building Emergency Plan Handout
Name of Building: (Insert Name Here)
Insert Photo of Building.
Indicate assembly points.
INTRODUCTION
This handout has been developed for distribution to Emergency
Evacuation Personnel and can also be used to train occupants.
Emergency Evacuation Personnel must review and become
familiar with the duties assigned to them and the layout of the
building they are assigned. They must review material in this
handout along with the Building Specific Emergency Response
Guide pertaining to the building they will be serving.
NOTIFICATION
There are several methods in which building occupants can be
notified of an emergency: tone alarms, tone alarms with voice
systems, digital signage, TXT-U, e-mail, outdoor emergency
sirens, phones, and tone alert radios. The TXT-U subscription
has been changed to an opt-out system. All students, faculty and
staff who have valid cell numbers listed in their demographic
information will receive emergency text alerts on their cell
phones via the TXT-U notification system. There is 100% Duluth
emergency siren coverage for the population of the UMD
campus and other properties within Duluth. This warning system
is designed for outdoor warnings only.
In addition, sixty-five emergency alert radios have been
strategically placed in selected offices across campus, to ensure
maximum coverage. This alert radio will sound an alarm tone in
the event of a county- or city-wide alert. The radio tone is
activated during business hours by the Chancellor (or designated
representative) or the Director (or designee) of the UMD Police
Department in the event of severe weather or other civil
emergency. The tone will be followed by a voice message
explaining the nature of the emergency (e.g. tornado warning,
required evacuation). If an emergency of this type occurs after
hours notification methods previously mentioned will be used.
Updated 12/9/15
In all campus buildings, alarms will sound in the event of a fire.
Most are basic tone alarms but there are a number of voice
systems (an alarm followed by verbal instructions). During
remodeling, alarm systems are systematically being upgraded to
the newer voice alarm system. Beyond that, older building
alarms are being replaced as the opportunity presents itself.
At the sound of the emergency alarm, it is the responsibility of all
building occupants to evacuate immediately and proceed to
predetermined assembly points, away from the building.
Building occupants are also responsible for ensuring that their
visitors/customers to their department follow the evacuation
procedure described herein, and leave the building along with all
other occupants.
Faculty and instructors are responsible for dismissing their
classes, and directing students to leave the building by the
nearest building exit upon hearing the building alarm or being
notified of an emergency.
Designated essential personnel needed to continue or shut down
critical operations, while an evacuation is underway, are
responsible for recognizing and/or determining when to abandon
the operation and evacuate themselves.
GENERAL EVACUATION PROCEEDURES
Whenever you hear the building alarm or are informed of a
general building emergency:
• Do not panic.
• Do not ignore the alarm.
• Leave the building immediately, in an orderly fashion.
• Do not use elevators.
1
UMD – Building Emergency Plan Handout
•
•
•
•
•
•
Meetings in session must be dismissed and students directed
to leave.
Follow quickest evacuation route from where you are (see
posted floor evacuation diagram/map).
Do not go back to your office area for any reason.
Proceed to the designated emergency assembly point for
your area.
Report to your Work Area Rep at the assembly point to be
checked off as having evacuated safely; also report any
knowledge you may have of missing persons.
Return to the building only after emergency officials or
building monitors give the all-clear signal. Silencing the
Alarm doesn’t mean the emergency is over.
EMERGENCY EVACUATION PERSONNEL
For the purpose of this plan, emergency evacuation personnel
and their alternates are regular employees who have been
selected to ensure that building evacuation is carried out as
planned, evacuated building occupants are directed to assigned
assembly points where they will be accounted for, and persons
needing assistance to evacuate are attended to.
Floor
Monitors
(these duties
can be
combined
with work
area rep.)
Emergency
Coordinators
Below is a list of building emergency evacuation personnel, and
their corresponding duties. PLEASE NOTE: Assigned duties are to
be carried out only if you are not putting yourself in danger or
risking your personal safety.
Duties
Work Area
Reps. (these
duties can be
combined
with floor
monitor)
 Have a general awareness of all current
occupants, including part time and student
employees in immediate work area.
 Inform area occupants to leave the building in
cases where there is word of an emergency but
building alarm didn’t sound.
 Inform occupants of their duty to report to
your assembly point.
 Assist and/or direct occupants with limited
mobility.
 Leave the building as soon as possible and go
to your assembly area.
 Collect information on missing personnel
known, or suspected to still be in the building,
and report to floor monitor or emergency
personnel. This task can be designated to a
willing individual.
Building
Team Leader
Entrance
Monitor
 Monitor corridors on assigned floor and ensure
personnel are moving toward exits.
 Sweep designated area for occupants and
shut doors (DO NOT LOCK) as areas are
cleared.
 Check restrooms on assigned floor to ensure
they have been evacuated.
 Make sure fire doors on enclosed stairways
and exits are closed and not blocked open.
 Assist and/or direct occupants with limited
mobility.
 Leave the building as soon as possible and
ensure assigned entryway is being monitored.
Report presence of anyone still on your floor to
Emergency Coordinator, or directly to Fire
Dept.
 Collect information on building occupants
known or suspected to still be in the building
from Floor Monitors and/or Work Area Reps.
 Meet emergency responders at building
entrance.
 Report information on occupants needing
assistance to evacuate and other personnel
suspected to still be in building to emergency
responders or On Scene Commander.
 Transmit the All-Clear signal to floor monitors
or other building emergency evacuation
personnel.
 Conduct post emergency meeting if necessary.
 Work with the Building Team leader to
coordinate an annual fire drill.
 Act as the lead contact person in regards to
the Building Specific Emergency Response
Guide.
 Maintain and update the Building Specific
Emergency Response Guide.
 Track names and roles of evacuation
personnel for assigned Building.
 Coordinate and lead an annual Emergency
Plan Meeting for key players involved in the
implementation of the plan for assigned
building.
 Coordinate an annual fire drill for assigned
Building.
 Monitor assigned entrance during an
evacuation to ensure unsuspecting employees
and visitors do not enter the building until the
all clear signal is given.
 Allow access to emergency personnel.
 This task can be delegated to a willing
individual or taken over by the floor monitor.
Note: There are several Departments on campus that have behind the scene roles in emergencies. For example, the UMD police will be assisting
emergency responders and FM will be assisting in fire alarm systems, ventilation and building access.
Updated 12/9/15
2