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E-information Management in Public Administration via the UNPAN Programme Beirut, July 2003 BY Hazem M. Aboulfadl UNPAN Consultant Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Overview F ARADO is one of Arab League organizations that is responsible for the Administrative Activities, Administrative Development and Management domain in the entire Arab World. F Countries under ARADO supervision: Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Aim F Increase the e-Document inputs to UNPAN Document System F Provide electronic Information covering the administration and management field in the Arab world F Help organization to benefit of the most latest studies in administration field by providing many of the latest studies and researches, in addition to convert and archive the old materials and studies F Provide e-services to help improving the administration and management field in Arab world Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role F Electronic Document. j ARADO inputs to UNPAN Document System. k Comparison between organizations inputs in Arab World l Steps to provide the Electronic materials F Electronic Information (Dynamic Content). j Provided Databases. k Used Technologies. F E-Conferencing and Online Training F UNPAN Project IT Back Office at ARADO Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > Electronic Document E ARADO inputs to UNPAN Document System Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > Electronic Document E Comparison between organizations inputs in Arab States 400 350 300 250 Arado CAFRAD ESCWA 200 150 100 50 0 Arabic English Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > Electronic Document E Steps to provide the Electronic materials j Scan the documents to convert it to an electronic image format (JPG, GIF) k Covert the scanned documents to an electronic word-processing format (word or PDF format) l Document’s size Enhancement using text compression technology, to reach the size between 300KB – 5 MB. m Suggest the keywords and titles. n Upload the documents to UNPAN Document System based on the renaming system using the provided forms. Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > Electronic Information E Provided Databases j Contacts Database k Experts Database l Legislation Database Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > Electronic Information E Used Technologies j Data Mining and Data Warehousing k Database Indexing l ASP and ASP.Net m Visual Basic 6.0 and Visual Basic .Net n COM and Scriplets Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > E-Conferencing and Online Training E What to be provided: j E-Conferencing hall for conference broadcast k Online Training Labs for long distance learning and training E-Hall Main Meeting/Training Room 1- Equipment. 2- Leased Line. 3- E-Terminals 1- Tech. Support. 2- Operators. 3- Translation Unit. Audio/Visual Broadcasting Unit Client Client Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Role > UNPAN Project IT Back Office at ARADO Data Mining Unit Scanning Unit Technical Support Unit Database Server E-Information Data Entry UNPAN Data Control Data Update Unit E-Documents Documents System ARADO IT Back Office – UNPAN Project Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme Future Plans F Electronic Document ARADO is planning to provide more electronic materials to UNPAN Document System to reach 150 documents every month (1800 document per year) by year 2005 and to be increased to 250 document (3000 document per year) by year 2007. F Electronic Information (Dynamic Content) j Arab Management Science Citation Index (ARAMSI) k ARADO Dissertation Portal l ARADO Book Store for Arab Administrative Books and Studies F UNPAN Project IT Back Office at ARADO j Hire more IT Specialists and Internet Portal Professionals k Purchase Hardware and Software Tools to Increase the efficiency of the IT Units and information handling teams Arab Administrative Development Organization (ARADO) E-information Management in Public Administration via the UNPAN Programme ARADO’s Recommendation j Add E-Conferencing capabilities to UNPAN website k Add an Online Training section to UNPAN website Arab Administrative Development Organization (ARADO) Thank you Hazem M. Aboulfadl UNPAN Consultant Arab Administrative Development Organization (ARADO)