Download Centralia Public Library Meeting Minutes July 14, 2016 Trustees

Centralia Public Library
Meeting Minutes
July 14, 2016
Trustees Present: Carolyn Dawson, Laurel Auck, Ann Beck and Laurie Grimes, and incoming
Trustees Jerry Hamilton and Rhonda Brandow.
Trustees Absent: Outgoing Trustees Jenny Espenschied, Nancy Wheeler and Crystal Bridgman,
current Trustees Raven Harline and Marilyn Dick, and incoming Trustees Angie Taylor and Julie
Reichert.
Others in Attendance: Director Jack Meyer.
President Grimes called the meeting to order at 6:18 p.m.
Public Comments: None.
City Information Report: None.
Minutes: The Minutes from the June 9, 2016 were reviewed and two small edits were made.
Due to the lack of a quorum, the Minutes were not approved.
Treasurer’s Report: The June Treasurer's Report was reviewed. Due to the lack of a quorum,
the Treasurer’s Report was not approved.
New Business: Farewell to retiring members, Trustees Laurel Auck, Nancy Wheeler, Crystal
Bridgman and Jenny Espenschied. The Board thanked them for their service.
Election of new Board Members:
President: Trustee Dawson nominated Trustee Angie Taylor for President, Trustee Beck
seconded the nomination. Trustee Beck moved that nominations for President cease.
Seconded by Trustee Brandow. All in favor, motion carried. Trustee Taylor was elected
President by acclimation.
Vice-President: Trustee Dawson nominated Trustee Grimes for Vice-President, Trustee
Hamilton seconded the nomination. Trustee Beck moved that nominations for VicePresident cease, seconded by Trustee Brandow. All in favor, motion carried. Trustee
Grimes was elected Vice-President by acclimation.
Secretary: Trustee Dawson nominated Trustee Beck for Secretary, seconded by Trustee
Jerry. Trustee Dawson moved that nominations for Secretary cease. Trustee Brandow
seconded the motion. All in favor, motion carried. Trustee Beck was elected Secretary
by acclimation.
Treasurer: Trustee Beck nominated Trustee Dawson for Treasurer, seconded by Trustee
Hamilton. Trustee Brandow made a motion to cease nominations for Treasurer, seconded
by Trustee Hamilton. All in favor, motion carried. Trustee Dawson was appointed
Treasurer by acclimation.
Assistant Treasurer: The Board decided not to appoint an Assistant Treasurer at this
time.
Old Business: Library Insurance Update – Director Meyer gave an update on a proposed
insurance policy (researched by Trustee Dick) to cover all Board Members as well as all staff for
$266/year premium for $50,000 in coverage for employee crime/dishonesty, etc. Trustee Beck
made a motion to table the issue and readdress it later, after the existing bonds for the President
and Treasurer, which have just been paid, are nearing their expiration date. Trustee Dawson
seconded the motion. All in favor, motion carried.
Director’s Report: Ricoh Company Bid Information – the existing scanner/printer/copier may
be replaced with a new one from a different company. Bid from Ricoh was received and
discussed. Lease is about the same cost as the existing contract (no current maintenance contract
is in place), but it doesn't include any copies (currently we have 2,000 copies/mo. included in the
monthly rate). The new proposed contract includes the maintenance for no additional cost.
DataComm has a maintenance plan that can be added for about $200/year. Director Meyer will
look into further negotiations with Ricoh and possibly other copier companies before making a
recommendation to the Board.
OCI Digitization Project – an Oklahoma company which provides free distribution of digital
yearbooks, and which could digitize a part of Centralia history, the Centralia yearbooks.
Prisoners would digitize the books, and the company would send them back at no cost to us. The
Board will try to get more information about the company and the program.
The Board discussed the two older heaters which should be replaced soon. Director Meyer
passed around a quote for replacement from Chapman Heating and Cooling. No decisions were
made.
President’s Report: None.
As May Arise
Trustee Dawson motioned to adjourn the meeting, Trustee Beck seconded the motion. All in
favor, motion carried.
Adjournment at 7:47 p.m.
Respectfully submitted,
Laurie Grimes, Acting Secretary