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FARMERSVILLE BOND COMMITTEE MEETING MINUTES FEBRUARY 2, 2012 The Farmersville Bond Committee, formed by the City Council, met in a special called session on February 2, 2012 at 6:00 p.m. in the Council Chambers at City Hall with the following members present: Will Thornton, Levell Cheathem, Will Strawn, Kevin Adamson, Jason McTee, Charlie Whitaker, John Cooper and Wayne May. Charles Casada is not present. Staff members present were Interim City Manager Ben White and City Secretary Edie Sims. CALL TO ORDER, ROLL CALL Chairman Wayne May called the meeting to order. Edie Sims called the roll and announced a quorum was present. Will Thornton presented the prayer and pledge. RECEIVE AND DISCUSS PROJECT INFORMATION Chairman Wayne May opened the meeting the meeting for discussion. An article came out in the Farmersville Times to open an opportunity to the public to come and discuss the bond issues. As of yet, the Committee has not heard any comments from the public. Wayne May stated he has visited with several people in town and the only question has been – “How much will this cost me?” Mr. May indicated to the Farmersville Times Reporter to have another article and indicate that the taxpayer cost will be incremental according to the bonds being sold. Questions arose from John Cooper regarding the Committee’s responsibility to present which projects will be paid for by bonds. Interim City Manager Ben White indicated to the Committee to stay with the plan as presented by the engineering firms. If changes need to be made, please present those changes so that adjustments can be accommodated, including the cost and adapting the project plan. For instance, if a street could be of more service as an overlay rather than a reconstruction project, the cost difference can be used somewhere else. Also, Mr. White indicated that the bond description will be open so that minor changes to the system, including water, sewer and streets can be accomplished while still remaining in the scope of necessity. The Committee discussed in detail the project plans for Sid Nelson and why this street was slated for a reconstruction project. This particular street is in pitiful shape, especially when you come into Farmersville from Highway 380 off concreted areas and see the blighted street. Mr. White stated the engineers had envisioned Sid Nelson as an alternate route to make a connector to Washington Street and bringing the traffic flow into the core of the City. In the thoroughfare plan, this would be an additional entrance and thought a way to utilize the railroad. Currently the right-of-way on Sid Nelson is very limited. After discussing the project in more detail, the Committee agreed that funds could be better utilized by an overlay on Sid Nelson and improving Hamilton from Highway 380 to Farmersville Parkway. Mr. White stated he will get firm bids from contractors who will be performing the work to compare if the cost factor can be more efficient through a contractor or by using Collin County’s equipment and personnel. Mr. White also informed the Committee that all drainage projects will be performed by the City crews, a lot of labor will be used for these particular projects. Will Strawn commented that the Committee needs to consider those on a fixed income and how the tax increase will affect that group of citizens. Page 1 B&PS February 2, 2012 Wayne May also indicated that if something is not done to the streets, they will continue to get worse and the cost will be twice as much. Interim City Manager Ben White asked the Committee to consider any of the street projects presented that may not be what the Committee deems as the right ones? If Sid Nelson’s reconstruction project is too much, then perhaps an overlay on Sid Nelson and exchanging the excess funds intended for Sid Nelson can go toward Hamilton Street. Sidewalks, and curb and gutter and not always necessary. Kevin Adamson requested to trade Street Project numbers 3 & 4 for Hamilton Street from to Farmersville Parkway. Mr. White stated he will attain the figures for changing these projects. South Washington could also be considered an overlay rather than a reconstruction project per Charlie Whitaker, which would help the cost of concreting Hamilton. The Committee members were still comfortable with a $5,000,000 bond issue. The Committee will attain reaction from citizens and gage the conversation from that point at the next meeting on February 9th. ADJOURNMENT The Bond Committee adjourned at 6:52pm. APPROVED ___________________________ Wayne May, Chairman ATTEST ________________________________ Will Thornton, Secretary Page 2 B&PS February 2, 2012