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Monitoring and Evaluation Officers RECRUITMENT PACK What you need to know The post is Monitoring and Evaluation Officer and you’ll be in the Programmes department. Plan UK is seeking to build its Monitoring and Evaluation capacity and this job profile is a generic one with applicants being considered for specific roles that are anticipated in the coming months, conditional upon Plan UK securing key donor funding. We are seeking experienced Monitoring and Evaluation Officers to ensure existing M&E systems of consortium members are effectively harmonized and strengthened to meet donor requirements. You would also be responsible for ensuring that learning from the project is properly documented and shared. This role is envisaged to be split 50/50 between two major projects at any one time. It’s a fixed term contract that is anticipated to be between 3 and 5 years long (dependent on project duration), and it’s a full-time post at 34.5 hours a week – we finish at 4.30pm on a Friday. We are based in Old Street, London (Finsgate, 5-7 Cranwood Street to be precise) What we’re looking for The successful candidate will have experience of implementing and ensuring the ongoing development of monitoring, evaluation and learning frameworks for large and complex projects. The posts are open to individuals with generalist thematic experience; however, individuals with technical interest and experience in the following areas are encouraged to apply: Economic Security; Education; Nutrition; Resilience; Sexual and Reproductive Health; WASH. You will have exceptional quantitative and qualitative data processing and analysis skills and be able to engage effectively with dedicated consortium M&E partners. Knowledge and management of statistical software packages such as SPSS, Stata and/ or CSPRO is highly desirable. Please note: to apply for a position with Plan UK, you must be eligible to live and work in the United Kingdom (in accordance with the Immigration, Asylum and Nationality Act 2006). Most importantly, we follow stringent child protection policies and procedures when dealing with applications. What we offer you The usual recruitment rate for this post (Grade 3) is £35,929 with future pay progression within the pay band from £35,929 to £38,765 pro rata. Our annual leave entitlement starts at 25 days (plus public holidays) for new starters. It goes up to 30 once you’ve been with us for 6 years. We match contributions up to 6% on the pension scheme and will automatically enrol anyone who has not elected to join the scheme in the third pay period of their employment, currently at a rate of 1% contributions for you and for Plan. We aim to be a family-friendly employer, with enhanced maternity, paternity and adoption leave and pay, as well as child care vouchers and a flexible working policy. Even more benefits include season ticket loans, study loans, a healthcare plan; cycle scheme, and continuous learning and development. We would like all applications by midnight BST on 22nd June. Job PLAN UK JOB PROFILE Job Title Monitoring and Evaluation Officer Department Programmes Unit (if appropriate) Programme & Partnership Development Unit Reporting to Programme Project Manager Overview of Department Plan UK is one of Plan International’s 21 national offices which support development programmes in 50 countries in Africa, Asia and the Americas. Our new strategy focuses our child-centred community development approach on child protection, education, economic security, sexual and reproductive health, and children’s rights. In pursuit of these aims Plan UK aims to deepen our disaster risk management capacity, build our ability to bid for large grants, refresh our sponsorship and diversify individual giving, and build further support for our work in the UK. The Programmes Department supports these aims by ensuring that Plan UK has the coherent, relevant and innovative programme needed to realise Plan’s mission, and more generally to help promote awareness of Plan’s work. More widely, the Programmes Department supports Plan’s global programme by working across the organisation to share lessons learned, support the development of policy and advocacy positions, contribute towards publications, and present Plan’s programme work to a range of audiences. Within the Programmes Department, the Programme and Partnership Development (PPD) unit supports Country Offices by helping them to design high quality project proposals, and by raising the funds needed to implement them – currently significant funding is received from the Department for International Development, the EC, and the United Nations. PPD then manages these grants, ensuring that project monitoring and evaluation is carried out effectively, and that reports are submitted to donors in accordance with the increasingly exacting standards they set. Job Purpose The role of the Monitoring and Evaluation Officer is to support and ensure effective monitoring, verification and evaluation of up to two Consortium Projects. The Monitoring and Evaluation Officer will ensure learning is analysed, documented and shared. The postholder will liaise closely with the partners who have established the overall monitoring, verification and evaluation framework. Key Duties Project and Programme M&E Key Activities Support the implementation and on-going development of monitoring, evaluation and learning (MEL) processes and systems to collect output and outcome level data. Assist consortium partners in the application of participatory and youth appropriate data collection, monitoring and qualitative tools. Assist consortium partners in establishing and maintaining effective monitoring systems that adequately capture information to support payment by results (PBR). Support in-country staff to provide quality and timely to generate programme reports and other documentation for programme Other Responsibilities General stakeholders/audience groups. Analyse and compile project monitoring information to inform practice and produce reports and other documentation for different stakeholders/audience groups. Coordinate internal and external inputs required for writing, editing, design and production of M&E reports and programme learning products, ensuring compliance with donor reporting requirements. Assist with the development of a strategy for identifying, reflecting on and disseminating learning internally and externally. Assist with gathering and interpreting of programme data relevant for Value for Money (VfM) analysis. Design and facilitate M&E training workshops with relevant staff to strengthen potential skill gaps in programme implementation. Support the analysis and triangulation of qualitative and quantitative monitoring data. Support the management of global level MIS systems and databases. Maintain up to date knowledge of good practice and external developments in monitoring and evaluation of development projects. Support the completion of base, mid and endline surveys. Ensure M&E partners adhere to sub-contracts and deliver on their commitments effectively. Co-ordinate travel and other arrangements that may be required for M&E partners. Ensure all M&E and learning activities uphold a commitment to gender equality, age sensitivity and the inclusion of marginalised groups. Ensure all monitoring, evaluation and research activities are conducted in line with Plan’s child protection and ethical principles, and consistently promote downwards accountability to beneficiaries. Support Plan’s commitments to transparency under International Aid Transparency Initiative (IATI) and support organisational initiatives on VfM. Coordinate activities and share learning with the Evidence and Learning team in the Quality Assurance, Impact and Learning unit. Support reporting processes on organisational Key Performance Indicators (KPIs). To be open to change and demonstrate a flexible and adaptable approach To be available to travel overseas up to 25% of their time. To work collaboratively with other departments and organisations and be a supportive and effective team member. To ensure that all activities undertaken on behalf of Plan UK or the consortium, externally or internally, are executed in accordance with the overall aims of the organisation and in line with Plan’s policies and procedures. Demonstrate commitment to Plan’s position on promoting girls’ rights and gender equality and integrating this into all aspects of work To represent programme interests at global and country level. To participate in training and other activities as requested by the organisation. Stakeholder and Customer Service To provide quality customer service to all our respective audiences and comply with Plan UK’s quality management protocols Awareness and Representation Commitment to Plan’s position on promoting girls’ rights and gender equality; and integrating this into all aspects of work. To promote positive and consistent messaging around project M&E, to represent the organisation effectively. Key Deliverables Effective contribution to the development of project M&E and learning systems. Timely co-ordination of inputs required from partners towards quality reports and other programme documentation. Effective co-ordination and administration of Programme planning and learning meetings Level of Child Protection Responsibility Level of Budgetary Responsibility Key Working Contacts High has direct unsupervised contact with children or control over child protection policies or procedures. Will require a clear enhanced DBS disclosure. Low Plan UK Programme Managers; Plan UK Evidence and Learning and Finance teams; DFID independent MEL verifier and teams in programme partners. This is not intended to be an exhaustive list. Your job description may be subject to change. Date Created May 2015 Plan UK Person Specification Job Title Monitoring and Evaluation Officer Department Programmes Programme and Partnership Development Unit Unit (if appropriate) PERSONAL COMPETENCIES Competency Title Communicating with all stakeholders Working effectively and efficiently Demonstrating Plan values The successful candidate will be able to…. Use a high level of communication skills to communicate technical M&E issues and results effectively, with the ability to adapt styles to the needs of different audiences both tactfully and diplomatically Be able to motivate and influence others. Manage partner organisations using developed negotiation skills Use resources in a cost effective manner. Be results focussed Work on own initiative with a flexible attitude to work Be able to manage a wide and varied workload, using strong organisational skills. Keep up to date with key development M&E issues to be able to spot new opportunities and new learning Inspire others to consistently seek innovative work methods and continuous improvement. RELEVANT EXPERIENCE The successful candidate will have experience of …. Implementing and ensuring the ongoing development of monitoring, evaluation, verification and learning frameworks and systems for large/complex projects. Developing and participating in monitoring processes, gained at least in part in a developing country setting, and ideally based in PBR/results-based programming. Exceptional quantitative and qualitative data processing and analysis skills, including adapting/developing monitoring tools and surveys. Using M&E tools within complex multi-country, multi-year development programmes. Collating and analysing evaluation data from multiple sources to prepare succinct reports tailored for the needs of diverse audiences. Providing technical leadership and capacity-building for staff with regards to monitoring and evaluation and learning processes. Using participatory monitoring and evaluation methodologies, ideally with children and young people. Working in a development and developing country context. SPECIFIC SKILLS AND KNOWLEDGE The successful candidate will have the ability to…. Work with cross cultural sensitivity Harmonize different M&E systems Work to a high level of accuracy with a keen eye for detail The successful candidate will have knowledge of…. CSPro and/or SPSS and of using ICT to collect, analyse and present monitoring information A range of qualitative and quantitative M&E approaches, methods and tools, including participatory methodologies, gained at least in part from the completion of relevant qualifications and/or training or through extensive experience in a developing country setting A range of planning approaches and methodologies (e.g. logical framework approach, participatory approaches, such as Outcome Mapping) gained at least in part from the completion of relevant qualifications and/or training or through extensive experience in a developing country setting Produce clear and concise reports, drawing out and communicating key findings from complex data Rights Based Approaches to programming and PBR mechanisms under DFID specifically Manage multiple and competing priorities effectively Child Rights and Child protection and participation (principles of UN Convention on the Rights of the Child) Keep abreast of industry shifts and trends in M&E Current theoretical debates in the M&E of international development assistance Date Created May 2015