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Transcript 
ACCESS 2007
Chapter 7
Microsoft Access 2007 – Level 1
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
MODIFYING, FILTERING,
AND VIEWING DATA
7-1
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Performance Objectives
• Filter data by Selection and by Form
• Remove a filter
• Summarize and analyze data in
PivotTable view
• Summarize and analyze data in
PivotTable form
• Summarize and analyze data in
PivotChart view
• View and customize document properties
• View object dependencies
END
7-2
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
Filtering Data
A filter places a set of restrictions on
records without changing the design or
removing records from the database
Drop-down sort and
filter options
Can use a filter in a
table, query, form,
or report
7-3
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Filtering Using the Filter Button
Open an object (table, query, form, or report)
Click any entry in the column to be filtered
Click
Drop-down sort and
filter options
Click to deselect all,
then click as desired
Click OK
END
7-4
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Removing a Filter
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
Click to switch
between
filtered and
unfiltered views
-does NOT remove
the filter
To remove the
filter, click
Advanced,
Clear All Filters
7-5
Copyright 2007, Paradigm Publishing Inc.
Observe
the
Status
bar
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
Filtering on Specific Values
Click a field’s drop-down arrow
Access shows
the type of filter
in the drop
down menu,
based on the
field type
7-6
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Filter By Selection
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Then click
Click in a
field or
select part
of a field
END
7-7
Copyright 2007, Paradigm Publishing Inc.
OR
and
Click
choice
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Filtering by Shortcut Menu
Right-click
field or
a selected
part of a
field
Click
choice for
filter
END
7-8
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
7-9
Using Filter by Form
Open an object (table, query, form, or report)
Click
In Filter by Form window,
click arrow for desired
field(s) and select from list
Then
click
END
If two or more in the row, all criteria must be met
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
PivotTables
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
A PivotTable is an
interactive table
that organizes and
summarizes data
Click
OR
END
7-10
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Creating PivotTable View
Open table or query
View button,
PivotTable View
END
7-11
Copyright 2007, Paradigm Publishing Inc.
Drag and drop into
appropriate
drop zone
ACCESS 2007
Chapter 7
Creating PivotTable View…/2
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
When you create a PivotTable View in a query or
table, it is saved with the table or query;
only one PivotTable view is saved
7-12
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Creating PivotTable View…/3
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
7-13
Click filter arrows
Click + to show detail,
- to hide it
END
Can print filtered / detail view
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Summarizing in PivotTable View
Add totals and subtotals to the view …
Click a column
heading in the
Detail area
END
7-14
Copyright 2007, Paradigm Publishing Inc.
Then
Click
ACCESS 2007
Chapter 7
Saving Objects
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Click to save the
object as a
different type of
object or with a
different name
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
7-15
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
PivotTable Forms
Create a PivotTable form …
After selecting an object
in the Navigation pane,
click
Drag fields as in
PivotTable View,
Save AS a form
7-16
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Summarizing in PivotChart View
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Open a table or query
in Datasheet view,
then Click
OR
END
7-17
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Summarizing in PivotChart View../2
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Drag and drop into the
appropriate drop zone
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
7-18
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Summarizing in PivotChart View../3
Click filter arrows as desired
END
7-19
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Viewing Database Properties
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Click to view properties
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
7-20
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Viewing Current Database Properties
Click to view properties
END
7-21
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
Viewing Object Dependencies
Review before modifying or deleting
an object…
Open the database,
select an object, and click
A list of related objects
appears
7-22
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
In what objects can you filter records of
data?
In a database table, a query,
a form, or a report
END
7-23
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you remove a filter?
To remove the
filter, click
Advanced,
Clear All Filters
END
7-24
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you filter by selection?
Then click
Click in a
field or
select part
of a field
END
7-25
Copyright 2007, Paradigm Publishing Inc.
and
Click
choice
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you apply a filter to more than
one field?
Use Filter by Form
END
7-26
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you make a copy of an object?
Click the object in the Navigation bar,
then click Office, Save As,
Save Object As
Name it, and
click OK
END
7-27
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you create a PivotTable on a
query of related tables?
Open the query in datasheet view
and switch to PivotTable view,
then drag the desired fields
to the row, column, and detail areas
END
7-28
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you save a PivotTable view?
It is automatically saved when you
save the object on which it has
been created
END
7-29
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
Features Summary
How can you display the relationships
between objects?
Display the object dependencies
END
7-30
Copyright 2007, Paradigm Publishing Inc.
ACCESS 2007
Chapter 7
Coming Next
LINKS TO
OBJECTIVES
•
•
•
•
•
•
•
•
•
•
•
Filtering Data
Removing a Filter
Filter by Selection
Filter by Form
Summarize and
Analyze Data in
PivotTable View
Saving Objects
Summarize and
Analyze Data in
PivotTable Form
PivotChart View
View Database
Properties
View Object
Dependencies
Features Summary
BACK
NEXT
END
Importing and Exporting Data
7-31
Copyright 2007, Paradigm Publishing Inc.
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