Download FY17 Leveraged Equipment Guidelines and Proposal

Leveraged Equipment Program FY2017
Synopsis of Program:
Through legislative funding, Minnesota State Colleges and Universities is afforded an opportunity to offer the
Leveraged Equipment Program. This program allows the acquisition of state-of-the art equipment for
instructional programs that produce graduates with skills in high-demand occupations.
A current listings of Minnesota’s occupations in-demand is available at https://mn.gov/deed/data/data-tools/oid/.
If you have questions regarding how to align your requests with the in-demand occupations, please contact the
Office of Research and Sponsored Programs to explore further.
To be eligible to receive leveraged equipment state funding, applicants are required to leverage the state funding
by securing matching cash or in-kind contributions from non-state sources such as local businesses, vendors or
foundations. Additional program details are available through a Frequently Asked Questions, available at
http://www.asa.mnscu.edu/workforcedevelopment/leveragedequipment.html.
Eligibility:
All St. Cloud State University divisions/departments are eligible to apply, and interdisciplinary proposals are
encouraged. Encumbrances and purchases with state funds as well as securing match can begin on July 1, 2016
and continue through June 30, 2017. The match must be secured (received, not only pledged) before leveraged
equipment funds can be spent.
Match Requirement:
State leveraged equipment funds must be matched dollar-for-dollar by cash or in-kind contributions from nonstate sources. MN State colleges and universities are encouraged to exceed the required match if possible. In the
past, colleges and universities have reported match two to three times greater than the required dollar for dollar
match, and this has helped to generate legislative support for this program. Match must be related to the
program equipment purchased with state funds.
a. Examples of eligibility for cash match funds include:
 Grant funds from non-profit, private or federal sources awarded to the university
 Cash donations made directly to the university or through its foundation
b. In-kind contributions are non-cash gifts that have a calculable cash value. Examples of in-kind match
include:
 The value of donated instructional equipment
 The value of donated materials, software, curriculum products and supplies for the equipment
 The value of donated training provided by industry experts on the new equipment to MnSCU faculty,
staff or students
 The value of donated labor and materials required to install the equipment
 The value of vendor discounts on equipment purchases. Eligible vendor discounts are defined as any
reduction in price below the standard educational discount.
c. The following sources may not be counted as match:
 Cash from state funds, including state appropriated funds
 Student paid tuition or fees
 Physical enhancements or updates to a facility, such as construction or modification of a science lab
Sustainability Plan:
Equipment acquisitions may require continuing support for operations, maintenance, warranty, etc. Outlining
sustainability needs in terms of cost, personnel time, supplies/materials, etc. is imperative to understand the
additional investment that will be required to support the equipment’s ongoing operations and maintenance.
Discuss sustainability needs/options with your department and dean/vice president to assist in defining a
sustainability plan for the proposed equipment acquisition.
Proposal Evaluation:
Proposals will be reviewed by St. Cloud State University Administration to evaluate:
- Impact of student experience
- Sustainability of the acquisition
- Alignment with SCSU’s strategic priorities
- Alignment with the Leverage Equipment synopsis, as defined by state legislation
Final funding decisions will be made by the Provost/Vice President Academic Affairs.
Submission Requirements:
1. Leverage Equipment Proposal Form
2. Equipment quote(s)
3. Match Documentation (copy of existing PO[s], vendor quotes/documentation, etc.)
Submission and Deadline:
Please submit completed proposal to the Office of Research and Sponsored Programs, Administrative Services
Building, Room 210 by 4:30 p.m. on March 14, 2017.
Leveraged Equipment Proposal FY2017
Submit completed application to:
Office of Research and Sponsored Programs, Administrative Services Building, Room 210
Deadline: March 14, 2017, 4:30 p.m.
Applicant Information
Applicant(s):
Applicant Email(s):
Department(s):
School(s)/College(s)/Unit(s):
Equipment Request
Equipment Requested (include title and quantity):
Equipment Description:
Describe the equipment’s state-of-the-art ability/capability:
Total cost to acquire equipment: $
Leveraged equipment funds requested: $
Stakeholders and Usage
Describe how the equipment will be incorporated into instruction/courses/training for students:
Describe skills St. Cloud State University graduates will acquire to complement Minnesota’s occupations in
demand:
User Information:
User Group
Students
Faculty
Estimate # of annual users
Other:
Secured Match
Match Details:
Match
Source of Match
(include cost center #)
Cash or In-Kind
Cash
Cash
Cash
Value of
Match*
Date Match
Secured**
In-kind
In-kind
In-kind
Notes: *Value of equipment discounts must be greater than standard education discounts.
**Match must be secured within the current fiscal year. Total match must be equal to greater than Leveraged Equipment
Funds requested, and applicants are encouraged to exceed the required match to assist with generating legislative support
for this program.
If a PO is established in ISRS, the PO # is:
Sustainability Plan
Describe the maintenance needs associated with the equipment acquired:
Describe how the maintenance needs will be addressed:
Describe annual resources needed to support maintenance (annual operational costs, maintenance, warranty,
personnel time, etc.):
Outline how maintenance costs be covered?
Submission Approvals
Acknowledge
Department Chairperson(s)/Director(s)
Department Chairperson(s)/Director(s) Comments:
Date
___________________________________
_________________________________________________________________________________
Recommend:
Yes
No
Supervisor(s) or School/College Dean(s) or Vice President
Supervisor(s) or School/College Dean(s) or Vice President Comments:
Date
_____________________
___________________________________________________________________________________