Download In-Kind vs. Cash Match

In-Kind vs. Cash Match
Cost sharing and matching funds can be “in-kind” or “cash”
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Demonstrates commitment to project
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May or may not be required by agency
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If not required, you may cost-share/match to show commitment
Required percentage may be specified by agency (i.e., 25% of direct cost)
In-kind- Defined as things that could exist (or could happen) without the grant
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Anytime a funding agency will not pay indirect cost or will not allow you to
charge as much as your federally approved rate, seek permission from the
funding agency to count it as in-kind contribution.
The following are generally accepted as in-kind contributions:
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Personnel time given to the project
Person on loan from another organization/corporation
Use of existing equipment
Use of existing laboratory equipment or facilities
Waived or unrecovered indirect cost amount- if funding agency pays
indirect cost and permits as in-kind contribution
Agency may allow you to count office space as in-kind match
Existing equipment (i.e., server) may be counted as cash contribution if
purchased within the time frame approved by funding agency.
Budget Item
Total of In-Kind Match
25% of Direct Cost
(.25 x $100,000)
In-Kind
$25,000
Requested
Total
$25,000
Cash Match- real cash contributed to project – you will have to document that it
was contributed.
The following are generally accepted as cash match/contributions:
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Cash contributed by your organization
Equipment to be purchased by your organization for project activities
Personnel to be hired by the organization to help with the project, who will
not be hired if the grant is not funded
Paying for a project brochure and/or its dissemination
(Note: Plan to have more than required match; agency and/or audit may disallow
some of the planned match)
Completed line item of budget for cost-sharing/matching:
Budget Item
Total of Cash Match
25% of Direct Cost
(.25 x $100,000)
Cash Match
$25,000
Requested
Total
$25,000