Download Connecting and Communicating Assessment Cycles

CONNECTING AND COMMUNICATING ASSESSMENT
CYCLES ACROSS THE ORGANIZATION :
OPERATIONALIZING ASSESSMENT WITH ASANA
Myrah R. Stockdale, M.S., B.B.A.
AAHLE 2017
Louisville, KY
LEARNING PROGRESSION & OBJECTIVES
Getting Started with
ASANA
General
Information about
ASANA
Learners will be able to discuss
the purpose and general
features of ASANA
• To familiarize the
audience with the
application
Learners will know how to access
ASANA, create a project, create
tasks, and create subtasks
Organizing an
Assessment Cycle
with ASANA
• Ways to communicate
across the organization
Learners will be able to discuss
how ASANA can be used to
create and communicate an
assessment cycle
Incorporating
InstaGantt
Learners will be
able to describe
InstaGantt’s use
SO, WHAT IS ASANA?
ASANA is a project management tool that is:
 Free (for teams up to 15 members),
Intuitive, and
Helps reduce the number of emails in your inbox
ASANA is flexible and helps to promote transparency within teams.
General Information
about ASANA
GETTING STARTED
If you’re following along with the presentation, please go to: https://asana.com/try
General Information
about ASANA
Tasks
THE WORKFLOW OF ASANA
Sub-Tasks
• Where you see all of your
projects
Projects
Workspaces
• Organize your work into shared
Workspace
projects as lists for your initiatives,
Projects
meetings, and programs.
Tasks
SubTasks
• Break work into manageable pieces for
you and your team.
• Break up a task into smaller parts, or show
additional steps to complete an overall task.
BRIEF OVERVIEW OF WHAT WE JUST LEARNED
We learned in this section:
 How to navigate to the ASANA application (i.e., https://asana.com/try)
 Hopefully we signed up for and successfully logged in!
 The general workflow and pieces of ASANA (i.e., workspace, projects, tasks, subtasks)
 What each of the pieces of the workflow commonly look like
How does this help us with what is up next?
 We will login to ASANA and use each of the pieces in the workflow to create our own
example project(s)
GETTING STARTED WITH ASANA
SO LETS BUILD A PROJECT
CONSIDERATION
Getting Started with
ASANA
DO I WANT MY PROJECT TO BE A LIST OR A
BOARD?
A board is a new style of project that creates a Kanban-style board. This is similar to
having sticky notes. This can be particularly well suited for:
 To-do lists
 Dividing out tasks by person/site for a project
 Contact lists
A list-style project allows you to list tasks for a project in one list. As we will see later
in the presentation you can still organize these by categories, particular sub-projects,
by person, year, etc.
Both styles allow for tasks, sub-tasks, assignment of tasks to people, deadlines, etc. It
is a matter of personal preference in how you want to see the tasks organized
SO WE HAVE A PROJECT, LETS ADD SOME TASKS
From the project dashboard
you can type your task.
If you hit enter you can type
another task
You and your team can
show each other and
Weattachment
will talk more
particular
tasks
The
is rather
The Tags are a great
tool
about
subtasks
on
the
by
clicking
the
straight
forward.
If
you
You can‘support’
also create
tasks
in
this
for filtering across projects
next
slide.
But
as need
an
menu which
becomes
available
as
heart.
or
your
team
may
or even filtering within a
thesetoare
you add tasks.to
Inintroduction,
this
window
you
add
documents
the
very
large
project.
can edit tasks, add
descriptions,
steps
can
task
(orthat
for you
the sub
assign, put deadlines,
add
add
to
any
task.
tasks)
the
they
attachments, comment, tag, and can be
add sub-tasks added here.
Getting Started with
ASANA
SUBTASKS
Getting Started with
ASANA
PRACTICE TIME
Lets take some time to build a small project on our own.
Lets build a to-do list and populate it with tasks and subtasks that
are relevant to you.
Getting Started with
ASANA
BEFORE WE MOVE ON…
How do you see this tool being useful in your context?
Getting Started with
ASANA
BRIEF OVERVIEW OF WHAT WE JUST LEARNED
We learned in this section:
 How to create projects, tasks, and subtasks
 The types of project layouts that ASANA supports (Kanban boards and lists)
 How to create subtasks in subtasks
 How to assign deadlines and responsible individuals to tasks, subtasks, and sub-subtasks
How does this help us with what is up next?
 Understanding the layout and getting a feel for the way that projects, tasks, and subtasks
are arranged is helpful as we consider how to incorporate assessment cycles into ASANA.
Getting Started with
ASANA
ORGANIZING AN ASSESSMENT CYCLE
WITH ASANA
ORGANIZING AN ASSESSMENT CYCLE WITH
ASANA
There is no one-size-fits-all approach that will work in assessment contexts. Therefore,
I am not going to try to make it seem that way.
What I am sharing are some ways that I have used or envision using ASANA for
higher education assessment cycles.
Influenced by Jane M.
Souza’s AALHE
presentationOrganizing
yesterday an Assessment
Cycle with ASANA
USING ASANA TO COMMUNICATE ASSESSMENT
CYCLES
ASANA has a lot of great options for communication.
In hacks you can
enable Tab+b, which
means you can put cats
randomly onto you
ASANA.
Organizing an Assessment
Cycle with ASANA
CURRICULAR REVIEW EXAMPLE
Organizing an Assessment
Cycle with ASANA
WHO CAN I COMMUNICATE WITH?
ASANA can be used to communicate with any stakeholder that you’re interested in sharing
information with.
What are some a number of that the app can be used to communicate about assessment:
1. Involving Deans, Department Chairs, Program Coordinators by having them follow
particular tasks
2. Subscribe responsible individuals to the tasks and projects that they are involved in
3. Copy full projects to share with new teams, for new cycles, for demonstration purposes, etc.
4. Using the messaging function inside of the application
5. Syncing ASANA to calendars (or using the calendar inside the app) Organizing an Assessment
Cycle with ASANA
DISCUSSION QUESTION
How do you think you can use ASANA to communicate about assessment at your
school?
Organizing an Assessment
Cycle with ASANA
BRIEF OVERVIEW OF WHAT WE JUST LEARNED
We learned in this section:
 How to assessment cycles can be communicated in ASANA including:
 Linking to institutional email/calendars
 Utilizing the ‘follow’ option for stakeholders that need to know information but aren’t the ones
acting
 Utilizing messages and calendars within the app to talk to the team or discuss particular tasks
 Assigning tasks and subtasks to others
 How multi-year curricular assessment could be tracked using the app
How does this help us with what is up next?
 These tools help us communicate with our stakeholders. ASANA links to a number of external
applications, like InstaGantt. This tool gives a visualization that can inform programmatic
assessment as well as provide evidence to accrediting bodies.
Organizing an Assessment
Cycle with ASANA
INSTAGANTT
WHAT IS A GANTT CHART?
A Gantt chart, commonly used in project management, is one of the
most popular and useful ways of showing activities (tasks or events)
displayed against time. On the left of the chart is a list of the
activities and along the top is a suitable time scale. Each activity is
represented by a bar; the position and length of the bar reflects the
start date, duration and end date of the activity (Gantt.com, 2017)
Incorporating InstaGantt
ACCESSING INSTAGANTT
Go to: https://instagantt.com/
Incorporating InstaGantt
BRIEF OVERVIEW OF WHAT WE JUST LEARNED
We learned in this section:
We very briefly looked at InstaGantt and its ability to help with workload and Gantt
charting.
How does this help us with what is up next?
For those interested in using ASANA, this helps them evaluate workload and
implementation.
Incorporating InstaGantt
QUESTIONS
Thank you so much!