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Facilities Shared Services Programme
Waste Core Project Team
Terms of Reference
Author: Doug Flint
Contact: [email protected]
Date Published: 2013-06-26
Version: 2.0
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Terms of Reference (ToR)
Facilities Shared Services Programme
Waste Core Project Team
1)
TITLE
Waste Core Project Team (CPT)
2)
ACCOUNTABLE TO
Facilities Shared Services (FSS) Programme Board
3)
PROJECT OBJECTIVES
To ensure Health Board readiness for compliance with the Waste (Scotland) Regulations 2012 in
relation to the separation of dry recyclable waste by 1st January 2014, exploring opportunities for
shared services where possible.
To take forward the recommendations from the 5 reports in relation to confidential waste
processing, furniture waste, take back schemes, consignment notes and food waste and provide
costed options that deliver quality improvements and financial savings (including future cost
avoidance or other efficiencies/ income maximisation) considering opportunities to share services
both within and between Boards, and where appropriate with local authorities or other partners, for
consideration by the FSSPB by December 2013 and the EPB and CEO group by March 2014.
To ensure Health Board readiness for compliance with the Waste (Scotland) Regulations 2012 in
relation to the ban of food waste disposal units and food waste digesters which involve treated
non-domestic food waste being discharged into public sewers by 1st January 2016, exploring
opportunities for shared services where possible.
4)
REMIT OF THE CORE PROJECT TEAM
The Core Project Team (CPT) has been established in April 2013 to meet the objectives as
outlined above.
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Review and provide input to the Project Plan.
Review and provide input to the Project Initiation Document (PID).
Ensure specific area of responsibility within the Project Plan is delivered to the agreed
timescales and quality.
Regularly review project progress, issues and risks and take appropriate action to ensure
the Waste Workstream is implemented to the agreed timescales.
Review and sign off progress reports for the FSS Programme Board.
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5)
MEMBERSHIP
Name:
Organisation /
Division
Responsibilities:
Doug Flint,
Waste
Workstream
Lead,
Sustainable
Development
Manager
Health Facilities
Scotland (HFS),
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NHS National
Services Scotland
(NSS)
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Chair of Core Project Team (CPT)
Ensure that the desired outcome of the project is specified
Ensure appropriate resources are in place to deliver the
objectives
Contribute to and review project documentation
Review and manage risks and ensure mitigating actions
are robust
Escalate risks which compromise the delivery of the
Waste Workstream objectives to the FSS Programme
Steering Group
Provide assurance that all project outputs are fit for
purpose and have been implemented satisfactorily
Provide subject matter expertise and guidance
Provide link with all relevant Health Board Staff
Provide progress reports to the FSS Programme Board
Inform and update the Waste Management Steering group
(WMSG)
John Green,
Waste
Management
Officer
NHS GGC &
WMSG Chair
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Chair of Waste Management Steering Group (WMSG)
Provide subject matter expertise and guidance
Feed back to colleagues / peers
Champion change
Contribute to and review project documentation
Claire Guerin,
Healthcare
Sector Manager
Zero Waste
Scotland
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Provide subject matter expertise and guidance
Contribute to and review project documentation
Commit resources to the project
Deliver on agreed deliverables
Provide assurance that all project outputs are fit for
purpose and have been implemented satisfactorily
Review risks and ensure mitigating actions are robust
Provide progress reports to the CPT
Provide a replacement if cannot attend the meeting
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Lynn Hunter,
Project Manager
Corporate
Programme Office
(CPO), NSS
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Sam Brewster,
Staffside
Representative
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National Staffside
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Project Manager to the Waste Workstream
Produce the relevant key project documentation (e.g.
Project Plan, Governance, Progress Reports)
Manage the project against the baseline Plan and
highlight any variances or issues to the Workstream Lead
Maintain the Risk & Issue Register as well as the Lessons
Learned Log
Escalates risks, as appropriate
Facilitates workshop sessions
Provides updates on the project, as required
Ensures project delivers on the work packages and where
appropriate highlights deviations
Provide link with Scottish Partnership Forum
Advise on any implications for staff in relation to FSSP
Waste Workstream
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Colette
MacKenzie,
Project Portfolio
Manager (PPM)
CPO, NSS
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Provide Line Management to the Project Manager
Ensure the project is managed in accordance with the
agreed NSS Project Management approach
Provide additional Project Management Support if
required
Review all Project Management documentation prior to
wider distribution to the FSS Programme Board
Review project documents and products
Review Project Plan and any subsequent changes to it
Review risks and ensure mitigating actions are robust
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Douglas Seago,
Facilities Shared
Services
Programme
Director
Scottish
Government
Jess Twemlow,
Consultant
Zero Waste
Scotland
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FSS Programme Director
Contribute to and review project documentation
Ensure consistency across workstreams within the FSSP
Ensure engagement with, and buy-in from, the service to
the outcomes of FSSP
Provide a link to the FSSPB
Provide advice/ link to the Strategic Facilities Group (SFG)
Provide a link to Scottish Government QEST
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Provide subject matter expertise and guidance
Contribute to and review project documentation
Deliver on agreed deliverables
Provide assurance that all project outputs are fit for
purpose and have been implemented satisfactorily
Review risks and ensure mitigating actions are robust
Provide progress reports to the CPT
6) CHAIR OF GROUP
Doug Flint, Waste Workstream Lead
7) DECISION MAKING
Decisions and actions from each meeting will be recorded in the meeting action log and approved
at the following meeting.
8) FREQUENCY OF MEETINGS
Meetings will be held on a monthly basis.
9) PAPERS
All papers and the agenda will be sent to members 5 working days in advance of the meetings.
10) LIFESPAN OF GROUP
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The Core Project Team will run until 31st March 2014.
Terms of Reference Agreed:
Date:
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D Flint (Chair)
03.06.13
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