Download Youth Collection Contest Parent/Guardian Permission Form/Legal

2017
Youth Collection Contest
Parent/Guardian Permission
Form/Legal Agreement
What a Character! Florida Writers Association
Youth Collection, Volume 4,
The Florida Writers Association, Inc. (FWA) is an independent trade association that operates
the FWA Youth Program. Now in its fourth year, FWA’s annual youth contest will culminate in
the inclusion of highest scoring youth writers’ works published in the FWA Collection book
titled Florida Writers Association Collection, Volume 4, What a Character! The contest is open
to only FWA Youth Program members whose ages are between 9 and 17 at the time of
submission of their work, and provides another way for them to become published authors.
Parties - This contract is between Florida Writers Association, Inc., (hereinafter referenced as
FWA) and the undersigned Parent/Guardian of the youth writer (hereinafter referenced as the
P/G).
Consideration - The consideration for this contract is the agreement by the P/G to allow the
youth writer's work to be included in a collection of stories/poems (hereinafter referenced as
stories) in exchange for the agreement to allow the work to be published in the Collection,
should the youth’s work be among the highest ranking winning stories. Both parties agree that
this represents good and valuable consideration and that there is no financial compensation as
a part of this agreement.
Collection - The Collection is a group of stories on a theme that FWA decides to publish. FWA
may include the story in the original printing and all reprinting of the Collection. The reprints of
the Collection do not have to be the identical Collection of stories, as some stories may not be
reprinted. While there shall be numerous stories in the Collection, the size and composition of
the Collection is determined solely by FWA or its agents. FWA has the sole right to determine
which stories and how many constitute a Collection and in what Collection to include the story.
To submit work and to publish winning stories, youth entrants must be FWA Youth Program
members. Membership is verified before entries are accepted; students ages 9 through 17 must
have parental/guardian permission. This form must be signed by a parent/guardian of youth
member entrants and emailed with the youth’s entry to the Collection Coordinator in order for
youth entries to be accepted into the contest and, subsequently, should the youth’s work be
among the highest ranking winning stories, published in the book and e-book.
FWA requires the full name, FWA Youth ID number and date of birth of each youth entrant
and the full name, address, email, and contact phone of the youth’s parent/guardian. This
information must be accurate and will be used to contact the parent/guardian if questions arise
about this form or the youth’s entry. Personal information is accessible ONLY by FWA staff.
What a Character!, FWA Youth Collection, Vol. 4, © 2017 FLORIDA WRITERS ASSOCIATION
Page 1 of 3
If a submission does not follow contest guidelines, it will be disqualified. FWA cannot take
responsibility for the content of submissions. It is the parent’s/guardian’s responsibility to
proofread submissions before they are entered. All entries are judged blind by professionals
and no youth author information other than age is sent to judges. FWA reserves the right to
disqualify any entry that contains inappropriate, offensive language, is disrespectful, or does
not follow the theme.
Two age categories are provided for youth entries. The first consists of ages 9 through 13, and
the second consists of ages 14 throug 17. Judges will rate the stories with a rank between 1 and
10 based on how well entrants wrote the piece, how well it stays within the theme, and if it
strikes a chord with the judge. As with all contests, some subjectivity enters the contest. It is
important that parents/guardians ensure their child’s work follows the theme and is proofed
for grammar and spelling. The highest ranking stories will be published in the book with the
child’s name (as indicated below) as author of the piece, and, if so approved by
parent/guardian, the child’s picture, as approved below.
Agents - FWA may associate with agents to perform the tasks necessary to edit, publish, print
or reprint, and market the Collection.
P/G Agrees - The P/G agrees to allow their child’s story, should it be among the highest
ranking winning stories, to be published in an FWA collection book, e-book, in FWA Power-Point
presentations from time to time, and in the FWA Conference Program published by FWA or its
agent, and represents that the P/G has the right to do so and that in submitting the story, P/G
has the right to publish the story and is not violating the copyrights or exclusive publishing
rights or rights of use of any other P/G of youth writer or publisher and that FWA or its agents
may rely on this representation when publishing the story. The P/G’s typed signature below
indicates acceptance of all FWA’s terms concerning FWA collection contests.
P/G Permits – If youth writer’s story is among the highest ranking winning stories, P/G
permits FWA to publish the winning story in the book and e-book, in FWA Power-Point
presentations from time to time and in the FWA Conference Program.
FWA Agrees - FWA agrees to publish the youth’s story, should it be among the highest ranking
winning stories, only in a Collection of stories and not individually without further written or
electronic permission from the P/G. FWA retains republishing rights for the entire Collection
and e-book should there be such demand for it, including electronically. P/Gs retain the rights
to publish their child’s short story individually.
Failure to publish - Failure to submit a story or failure to publish a story shall be WITHOUT
PENALTY to either party.
I, the undersigned, am the legal parent/guardian of the FWA youth writer submitting work. I
have read and agree to the terms of this Permission Form/Legal Agreement as listed above. I
give my permission for my child’s work to be submitted to the FWA Youth Collection Contest
and if my child’s work is among the highest ranking winning stories, to have his/her work, and
name, as indicated below, printed in the book and e-book under the appropriate age group
category in which it wins.
What a Character!, FWA Youth Collection, Vol. 4, © 2017 FLORIDA WRITERS ASSOCIATION
Page 2 of 3
My child’s name and entry title may also be posted on FWA’s website and Network and
published in The Florida Writer, in FWA’s e-newsletter, and in FWA’s annual conference
program.
I also understand it is my responsibility as a parent/guardian to monitor my child’s activities
to ensure his/her submission meets the guidelines for the competition.
Please read, complete, and email this permission/legal form with your child’s entry.
Youth Information
Child’s Full Name:
. Date of birth
/
/
,
has my permission to submit work to the FWA Youth Writers Collection contest competition and, if my
child’s work is among the highest ranking winning stories, to have his/her winning story and name
published.
Child’s FWA Youth Member ID Number:
Group Leaders or Larry Kokko at [email protected].)
. (If unsure, contact Writers
If winner, child’s name as it should appear in publications:
Parent/Guardian Information
Parent/Guardian Name:
Street Address:
City:
State:
Zip:
Contact Phone Number:
Email:
Phone Number:
Signature of Parent/Guardian:
(APPLY YOUR WRITTEN SIGNATURE OR TYPE YOUR FULL NAME HERE. THIS CONSTITUTES LEGAL AUTHORIZATION TO USE
YOUR CHILD’S STORY AND NAME IN THE FWA YOUTH COLLECTION BOOK)
I, as the legal parent/guardian of youth entrant, permit FWA to publish my child’s picture with
his/her story, provided the story is among the highest ranking winning stories, as well as photos
taken at the Youth Conference, in the collection book and e-book, The Florida Writer, on FWA’s
website, in the FWA’s e-newsletter and in the FWA’s annual conference program. Yes ⃞ No ⃞
It is important to email a completed copy of this form with your child’s entry in order to confirm your
permission to have your child’s work and/or picture printed in the FWA Collection book.
What a Character!, FWA Youth Collection, Vol. 4, © 2017 FLORIDA WRITERS ASSOCIATION
Page 3 of 3