Download Application Form - International Project Management Association

IPMA Project Achievement Award Application Form 2017
CATEGORY: CATEGORY: DIVERSITY IN PROJECT MANAGEMENT
2017 IPMA Achievement Awards
for [Project (Organisation) name]
Category: Diversity in Project Management
The Diversity in Project Management Award aims to honour those project managers/
organisations that have proven to successfully manage and actively use diversity for their
project/organisation.
Please refer to the IPMA DiPM Submission Guidelines while filling in the application form.
All content must be presented in Ariel font, minimum size 10 points. Maximum length is 15 pages, A4 size
including appendices.
Photos should be included at appropriate points throughout the submission. The electronic submission must
include a minimum of three and a maximum of 5 high resolution project (organisation) related photographs in
JPG format. All grey instructions should be deleted in the final application form.
Author:
Date :
Regarding the submission dates please see the Achievement Awards Time Schedule Chart at the website: www.ipma.world
Please send your application to [email protected]
For specific personal enquiries please contact Award Office: [email protected]
IPMA International Project Management Association, P.O. Box 7905, 1008 AC Amsterdam, The Netherlands, www.ipma.world
Table of content:
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
General Information .......................................................................................................... 2
Overview of the Project (organisation) ........................................................................... 3
Outline of the Project (organisation) ............................................................................... 3
Diversity issues outcomes ............................................................................................... 3
Outstanding Achievement and/or Innovation in Diversity in Project Management
good Practice .................................................................................................................... 4
Appendixes ........................................................................................................................ 6
Statement of Applicant ..................................................................................................... 7
Section 1
General Information
Name of Company
Name of Project (organisation)
Location of project (organisation)
Street
P.O.Box
Postcode / City
Country
Name and contact details of owner/principal
Phone
E-mail
Name of key stakeholders
Name and contact details of project team / project manager
Name and contact details of media representative
Phone
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E-mail
Submission Confirmations
Please insert the confirmation or add it as the attachment to the application form.
Confirmation that consent to use the project (organisation) has been received from the
client, principal and/or executive management
For example a letter or email from the client, principal and/or executive management granting consent for
participation in this DiPM Award process.
Confirmation that consent to use photographs, company logos and other properties used in
the submission has been received.
For example a letter or email from an appropriate person granting permission.
Confirmation that the project/organisation has an approved plan and budget for DiPM.
For example a letter or email from an appropriate person stating the plan and budget approval, or a copy of an
approved plan and budget addressing diversity and inclusion issues (including the approval).
Section 2
Overview of the Project (organisation)
An overview of not more than 100 words on the project (organisation). This summary should address diversity
issues addressed in the project (organisation). This summary may be used in any audio-visual presentation
compiled by IPMA for the Achievement Awards program.
Section 3
Outline of the Project (organisation)
In this section provide an outline of the project (organisation) - indicatively one page - to state the diversity
purpose and objectives of the project (organization) any other relevant information.
Section 4
Diversity issues outcomes
Provide a detailed summary (indicatively one page) of the diversity and inclusion success of the project by
(organisation) comparing the planned diversity and inclusion outcomes against achieved outcomes.
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Section 5
Outstanding Achievement
and/or Innovation in Diversity in Project Management
good Practice
There are ten areas in diversity in project management to be addressed:
The concept of diversity means understanding, accepting and respecting that each individual is unique, and
recognizing the individual differences. Describe outstanding achievement and/or innovation in DiPM areas (e.g.
age, gender, education, race, ethnicity, language, religion, political belief, sexual orientation, socio-economic
status, physical abilities, organisational culture and/or other forms of diversity) in either a particular phase or
part of the project (organisation) or throughout the overall total project (organisation) – indicatively max up to
half to one page for each example.
Provide relevant examples of project documentary evidence to support the claims made in each of the ten
narratives (indicatively up to half to one page for each example).
NOTE: Management of significant issues or challenges related to diversity in project management is to be
addressed in under the next section ‘Issues or Challenges’.
DiPM Area 1 - Stimulation, recognition and addressing of diversity issues in project
management
DiPM Area 2 - Leadership attention for promoting diversity & inclusion in project
management
DiPM Area 3 - Level of inclusion (i.e. beyond Anglo Saxon male employment within project
management)
DiPM Area 4 - Diversity KPI’s and measurable benefits (which ones…?)
DiPM Area 5 - Level of innovation: Application of innovative approaches, which have
resulted in a step up from business as usual and delivered real benefits
DiPM Area 6 - Level of impact on diversity practices beyond immediate sphere of influence
(i.e. outside the project or project team at hand)
DiPM Area 7 - Level of sustainability: up to what extent will the applied diversity practice
leave a lasting legacy and can it be replicated in other projects?
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DiPM Area 8 – proof of practices of equal opportunity and reward;
DiPM Area 9 – proof of attention for work/life balance;
DiPM Area 10 – proof of good practices for inclusion (child care, handicapped facilities etc.)
Describe how two significant diversity in project management issues or challenges were managed, (indicatively
one page for each example). For each example, provide relevant project documentary evidence to support the
claims made in the narrative (indicatively up to half a page for each example).
Issue or Challenge 1: [name of issue or challenge]
Issue or Challenge 2: [name of issue or challenge]
Describe two lessons learned relating to diversity in Project management, (i.e. gender, geography, aet cetara.)
Outline what did not go well, why it did not go well and, where appropriate, provide recommendations for
improvement to diversity in project management. Additionally, discuss how this lesson learned will facilitate
outstanding achievement and/or innovation in diversity in the future (indicatively one page). Provide relevant
(project) management documentary evidence to support the claims made in the narrative (indicatively one
page).
Lesson Learned / Innovation 1: [name of lesson learned / innovation]
Lesson Learned / Innovation 2: [name of lesson learned / innovation]
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Section 6
Appendixes
Appendix 1: [insert name of evidence included in this appendix]
Evidence is required to support your submission claims. For example, if the innovation you are claiming
increased female participation with 20%, then providing the data from comparable projects within your
organization. From a business case with a comparison document showing the saving is considered validated.
Another example may be that an extract from the original project document be included with a copy of the
amended plan again highlighting the difference between what was planned and what actually occurred.
Photographs and quotes from clients or managers substantiating claims that you make are also classed as
appropriate evidence.
Note: Evidence is scored during judging and therefore if evidence is not provided, the judges score for evidence
may be zero, and likewise if the evidence is not relevant or considered to be supportive, then the scoring will
be commensurate with this.
Appendix 2: [insert name of evidence included in this appendix]
Include evidence for DiPM area, issue or challenge, and lesson learnt covered in section 5. One piece of
evidence may be relevant for more than one of the areas, issue or challenges, and lesson learnt.
Appendix 3: [insert name of evidence included in this appendix]
Include evidence for each DiPM area, issue or challenge, and lesson learnt covered in section 5. One piece of
evidence may be relevant for more than one the areas, issue or challenges, and lesson learnt.
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Section 7
Statement of Applicant
We consent herewith, in the name of the project team and our organisation, to observe the rules in the
application process for the IPMA Achievement Award and to recognise the IPMA assessment organisation’s
decisions as absolute.
We confirm that the project fulfils the requirements for the IPMA Achievement Awards and that all information
given in the submitted application and documentation are true and correct. We accept the data protection and
confidentiality clauses demanded by the IPMA organisers.
Location / Date
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Signature of project owner/principal
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