Download Final_Project_ClaimStefan

Northern Periphery Programme 2007-2013
Final Project Claim
18th September 2013
Scandic Hotel, Skellefteå, Sweden
Stefan Nyström
Overview Final Reporting Package
Final Financial Report
• Statement of
Expenditure
• Certificate of
Expenditure
• Final Project Claim
Final Administrative
Report
• General information
• Project activities
• Results
• Indicators
• Project financial
information
• Project management
and partnership
dynamics
• NPP horizontal
principles
• Project communication
• Changes
• Additional information
Final Content Report
• Introduction
• Project story
• List of project outcomes
• Product/service
factsheet(s)
• List of
producers/providers
• Testimonials
• Visualisation
• Contact Details
Final Financial Report
Final Financial Report
• Statement of
Expenditure
• Certificate of
Expenditure
• Final Project Claim
 Final
Similar
to the normal project
claim
Administrative
Final Content Report
Report
 New: common costs will be distributed
• General
information
• Introduction
directly
by the Managing
Authority
• Project activities
• Results
• Indicators
• Project financial
information
• Project management
and partnership
dynamics
• NPP horizontal
principles
• Project communication
• Changes
• Additional information
• Project story
• List of project outcomes
• Product/service
factsheet(s)
• List of
producers/providers
• Testimonials
• Visualisation
• Contact Details
Final reporting and certification of common costs
Lead Partner
Holder
FLC (holder)
SoE, project costs
incl. common costs
CoE, for project
costs NOT incl.
common costs
Distribution of
common costs
”Certificate of
common costs”
MA
Attached
Final project claim
including CoE’s +
Annex certificate of
common costs
Final payment on certified
expenditure incl. final
common costs
Distribution of common cost to partners will be made after the final project claim has been submitted.
Holder
Invoice,
share of
common costs
Payments deducted
from total common
costs
FLC (holder)
Partners
”Certificate of
common costs”
Comparative check
-invoice amount vs
certified share
Payments
Shares of common
costs
Exemplification

The partnership consists of a Lead Partner and three partners. They will split common costs in
equal shares.





Distribution for interim claim






The Lead Partner holds all common costs.
1 000€ incurred during the last interim reporting period.
1 000€ incurred during the final reporting period.
2 000€ in total.
After certification of costs the Lead Partner sends three common cost invoices (3 * 250€) to the other partners.
The Lead Partner reports common costs of 1 000€ in the Lead Partner SoE for reporting period 1.
The partners pay the invoices during reporting period 2, and the payments are registered in the project accounts.
Each partner reports common costs of 250€ in the partner SoE for reporting period 2.
The Lead Partner reports the received payments of 750€ in the Lead Partner SoE for reporting period 2.
Distribution for final claim



Before invoicing the other partners the Lead Partner fills in the project claim template, budget line 11, according to the
Certificate of common cost.
The Lead Partner reports common costs of 250€ for each partner incurred during the final period. Adding these to budget
line 11.
The common costs are distributed proportionally, 500€ for each partner and 2 000€ in total for the partnership.
Period
Budgetline
LP
P2
P3
P4
Total
Interim
10. Share of common cost
+1000
0
0
0
1000
Final claim
10. Share of common cost
0
+250
+250
+250
750
Deducted: Received common cost payments
-750
0
0
0
-750
11. Annexes for final distribution of common costs
+250
+250
+250
+250
1000
500
500
500
500
2000
Expenditure only related to closure

After the final date for project activities only expenditure related to the
closure of the project can be accepted.

This means:
 No activities such as conferences, seminars and travel costs are eligible,
except for activities by invitation by the NPP, in which the NPP will outline
if this is eligible as a closure activity, such as a Lead Partner seminar.
 All expenditure should therefore be directly connected to the final report,
such as writing the final report, compiling final project claim, etc
Eligible closure costs

No costs incurred after final certification can be reimbursed by the
programme.

The following expenditure categories can be acceptable:







Staff costs including social contributions - Only costs for staff actually involved in the project closure.
External experts - If involved in writing the final report or producing relevant materials.
Office costs (directly allocated)
Office costs (distributed proportionally)
Other costs (charges for transnational transactions, bank charges for account closure/administration,
costs for First Level Control, etc.)
The only cost that needs a special procedure is the last invoice for First Level Control. In order to get
these costs certified, partners have to get the audit firms to pre-invoice (á conto) them and include
these costs in their Statements of Expenditure for certification.
Please note that it is up to each FLC to judge if costs are reasonable in relation to project
closure. The programme administration cannot possibly set limits for closure expenditure as
this will differ between partners and countries.
Overview Final Reporting Package
Final Financial Report
• Statement of
Expenditure
• Certificate of
Expenditure
• Final Project Claim
Final Administrative
Report
• General information
• Project activities
• Results
• Indicators
• Project financial
information
• Project management
and partnership
dynamics
• NPP horizontal
principles
• Project communication
• Changes
• Additional information
Final Content Report
• Introduction
• Project story
• List of project outcomes
• Product/service
factsheet(s)
• List of
producers/providers
• Testimonials
• Visualisation
• Contact Details
Thank You for Listening!
www.northernperiphery.eu