Download Project Plan Template - BPPM-Boyle-Practical-Project

(Project Plan Name)
Project Plan
(Project Name)
Document Version:
1.0
Date of Issue: dd/mm/yyyy
Project Manager: (name)
1
(Project Plan Name)
1
Project Title................................................................................................................. 3
1.1
Project Initiation ................................................................................................... 3
Project Charter .............................................................................................. 3
Success Framework ...................................................................................... 4
1.1.2.1
Project outputs ....................................................................................... 5
1.1.2.2
Critical Success Factors ......................................................................... 6
1.1.2.3
Success Criteria ..................................................................................... 6
1.1.2.4
Risk ........................................................................................................ 6
Complete Project Plan Document ................................................................. 7
1.2
1.1.3.1
Work Breakdown Structure ................................................................... 7
1.1.3.2
Time Schedule ....................................................................................... 8
1.1.3.3
Resources ............................................................................................... 8
1.1.3.4
Cost ...................................................................................................... 10
Product Work Inputs .......................................................................................... 12
Product Work Input A ................................................................................. 12
1.2.1.1
Work Package A1 ................................................................................ 12
1.2.1.2
Work Package A2 ................................................................................ 12
1.2.1.3
Work Package A3 ................................................................................ 12
Product Work Input B ................................................................................. 12
1.3
1.2.2.1
Work Package B1 ................................................................................ 12
1.2.2.2
Work Package B2 ................................................................................ 13
1.2.2.3
Work Package B3 ................................................................................ 13
1.2.2.4
Work Package B4 ................................................................................ 13
Closeout.............................................................................................................. 13
Lessons Learned report ............................................................................... 13
Project closure event ................................................................................... 13
2
(Project Plan Name)
1 Project Title
This Project Plan provides an overview of the project using plain and un-ambiguous
terms, such that it can be used as a reference for all stakeholders. This document outlines
the Project Planning elements necessary to produce the product of the project.
The Project Initiation section serves as an introduction for those stakeholders in the
project who really only need to know the basics or the summary in two pages. The rest of
this document serves as a reference for the project team and for those who may wish to
examine the plan in greater detail.
1.1 Project Initiation
Project Initiation kicks off the Project Life Cycle. Project Initiation starts the project by
defining its objectives, scope, purpose, resource requirements and deliverables to be
produced. The Project Initiation leads the way to gain approval to begin the planning
phase. Describe in this section a brief account of the current status that the project is
replacing or complimenting and what benefits the project will bring.
Project Charter
This Charter gives authority to commence project planning for (project name).
Goal
The over-riding Goal of (project name) is……………..
Stakeholders
The primary stakeholders are ….
The secondary project stakeholders are ….
The tertiary project stakeholders are ….
3
(Project Plan Name)
The Budget.
Outline the budget for the project and state what costs if any are excluded. For example
are the costs of internal plant and machinery, heat power and light and use of equipment
to be included?
Timescale.
Give the planned project completion date.
Resources
Outline the resource requirements
Project Sponsor
Name the project sponsor for this project.
Signed
(project sponsor)
Success Framework
The basis for succeeding with this project is through satisfying the success criteria. The
Critical success factors are represented in the middle of the Theoretical Success
Framework Diagram, representing their relationship to achieving both project and
product objectives and their influence on satisfying the success criteria. (State here how
the objectives, the success factors and the success criteria were agreed and by who?)
4
(Project Plan Name)
Theoretical Success Framework Diagram
Project
Management Objectives
Critical Success
Factors
Product Objectives
Project
Success Criteria
Stakeholder Groups Perspectives
1.1.2.1 Project outputs
The product objectives and the project management objectives can be combined under
the heading of Project outputs. The product objectives are:
● ____________
●______________
●_______________
The project Management objectives are:
● Meet stakeholder needs
●Deliver within Time-frame ● Operate within budget
● ____________
●______________
5
●_______________
(Project Plan Name)
1.1.2.2 Critical Success Factors
(Example) The Critical Success Factors are:
● Clear objectives
●______________
●______________
●_______________
●_______________
1.1.2.3 Success Criteria
The criteria as set out in the table below have been drawn up by the stakeholders to
measure the success of the project based on the project outputs.
Project Outputs
Success Criteria Specification
Time Base
Measurement
Unit.
1.1.2.4 Risk
The risks, their likely impact and the necessary response are outlined in the table below:
Risk
No.
Risk Identified
Likely Impact
1
2
3
6
Risk Response
(Project Plan Name)
Complete Project Plan Document
The activities as outlined thus far in this version 1.0, including this section of project plan
have already been complete. The following sections from 1.2 Product Work Inputs
onwards have been planned but not yet completed. These sections of the plan shall be
updated regularly as the plan is being executed.
The project inputs explain how the product will be done and are defined, by the work
breakdown structure, responsibility chart, schedule, and budget. These inputs are further
decomposed into work package activities and tasks.
1.1.3.1 Work Breakdown Structure
The product work inputs are the resource activities required to deliver each output
objective. The product work inputs are:
●__________________
●________________
●_______________
●__________________
●________________
●_______________
●__________________
●________________
●_______________
The product work inputs can be further broken down into work packages and depicted
graphically in a Work Breakdown Structure. The WBS below is a picture of the project
subdivided into hierarchical units of work, and represented as a tree.
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(Project Plan Name)
1.2
Product Work
Inputs
1.2.1
Product Work
Input A
1.2.2
Product Work
Input B
1.2.3
Product Work
Input C
1.2.4
Product Work
Input D
1.2.5
Product Work
Input E
1.2.6
Product Work
Input F
1.2.1.1
Work Package A1
1.2.2.1
Work Package B1
1.2.3.1
Work Package C1
1.2.4.1
Work Package D1
1.2.5.1
Work Package E1
1.2.6.1
Work Package F1
1.2.1.2
Work Package A2
1.2.2.2
Work Package B2
1.2.3.2
Work Package C2
1.2.4.2
Work Package D2
1.2.5.2
Work Package E2
1.2.6.2
Work Package F2
1.2.1.3
Work Package A3
1.2.2.3
Work Package B3
1.2.2.4
Work Package B4
1.1.3.2 Time Schedule
The project team has determined the length of time that will be needed to complete each
of the work packages as follows: (Insert a table with the start and finish dates for each
activity. The WBS on the left is the work breakdown structure code.)
ID
1
WBS
Task Name
1 Create BPPM W ebsite
2
1.1
3
1.1.1
Produce Project Charter
4
1.1.2
Outline Success Framework
5
6
Project Initiation
1.1.3.3 Resources
1.1.3
1.2
Complete Project Plan Document
Product W ork Inputs
Responsibility
Assignment
Matrix
7
1.2.1
Create Content
8
1.2.1.1
Define content areas
Start
W ed 22/02/12
Finish
Fri 13/04/12
W ed 22/02/12
Tue 06/03/12
Wed 22/02/12
Thu 23/02/12
Tue 28/02/12
Wed 29/02/12
Wed 29/02/12
Tue 06/03/12
Tue 06/03/12
Thu 12/04/12
Tue 06/03/12
Tue 13/03/12
Tue 06/03/12
Thu 08/03/12
09 Jan '12
Predecessors
3FS+3 d
4
5
The9 matrix outlined
howcontent
the areas
roles and responsibilities
1.2.1.2below depicts
Organise
Thu 08/03/12 assigned
Mon 12/03/12to 8the
various
members1.2.1.3
of the projectOutline
management
team. For Mon
each
work Tuepackage
10
Navigation Structure
12/03/12
13/03/12 9the
Accountable
person
responsibility
has been identified
well
as those
11
1.2.2with primary
Complete
Registration
Tue 13/03/12 asMon
26/03/12
12
Arrange Hostingto make to the successful
Tue 13/03/12completion
Thu 15/03/12of 10
additional
people 1.2.2.1
whom have a contribution
the
13 package. The
1.2.2.2
Register Domain
Name
Fri 23/03/12
26/03/12
work
legend is as follows,
hence
the name PARIS
has beenMon
given
to 12FS+5
this d
14 of Responsibility
1.2.2.3 AssignmentSpecify
Mail Server
Tue 13/03/12 Wed 14/03/12 10
type
Matrix.
15
1.2.2.4
16
1.2.3
17
1.2.3.1
18
1.2.3.2
19
1.2.4
20
1.2.4.1
Specify Storage
Tue 13/03/12
Wed 14/03/12
W ed 14/03/12
Fri 23/03/12
Create Template
Wed 14/03/12
Wed 21/03/12
Create Graphics
Wed 21/03/12
ApplyDesign
8
Carry-out Development
Create Pages
10
10FS+1 d,8,9
Fri 23/03/12 17
Fri 23/03/12
Mon 02/04/12
Fri 23/03/12
Thu 29/03/12
18
F
S S
(Project Plan Name)
P = Participant
A = Accountable
R = Review Required
I = Input Required
S = Sign-Off Required
Responsibility Assignment Matrix
A=
Account
able
R=
Review
Required
I = Input
Required
S=
Sign-Off
Required
WBS Code
Resource 1
Resource 2
Resource 3
P = Participant
Activity
Project Name
1
Project Initiation
1.1
Produce Project Charter
1.1.1
Outline Success Framework
1.1.2
Complete Project Plan Document
1.1.3
Product Work Inputs
1.2
Product Work Input A
1.2.1
Work Package A1
1.2.1.1
Work Package A2
1.2.1.2
Work Package A3
1.2.1.3
Product Work Input B
1.2.2
Work Package B1
1.2.2.1
Work Package B2
1.2.2.2
Work Package B3
1.2.2.3
Work Package B4
1.2.2.4
etc
1.2.3
etc
1.2.3.1
Resource assignments level of effort
The level of effort required by the resources named beside each activity indicates the %
of their time each day. Where there is no % indicated, the resource is assigned 100% of
their time for the duration of that activity. The material resources used for the completion
of activities are named beside each activity.
9
(Project Plan Name)
WBS
Code
Task Name
Resource Names
Project Name
Project Initiation
Produce Project Charter
Outline Success Framework
Complete Project Plan Document
Product Work Inputs
Product Work Input A
Work Package A1
Work Package A2
Work Package A3
Product Work Input B
Work Package B1
Work Package B2
Work Package B3
Work Package B4
Etc
Etc
1
1.1
1.1.1
1.1.2
1.1.3
1.2
1.2.1
1.2.1.1
1.2.1.2
1.2.1.3
1.2.2
1.2.2.1
1.2.2.2
1.2.2.3
1.2.2.4
1.2.3
1.2.3.1
1.1.3.4 Cost
Resource Cost
The rates and the number of units for resources that have been determined by the project
team for (Project Name) are:
Resource
Names
Type
Units
10
Std. Rate
(Project Plan Name)
The cost breakdown structure allows the costs of the project to be viewed, as a per-period
cost histogram showing the period cash flow for the resources required to complete the
project.
Period Ending
Cost per Period
Cumulative Costs per
Period
Cost Breakdown Structure
A Cost Breakdown Structure (CBS) is constructed by assigning the cost to each allocated
activity of the WBS.
WBS
Total
Cost
Task Name
1
Project Name
1.1
Project Initiation
1.1.1
Produce Project Charter
1.1.2
Outline Success Framework
1.1.3
Complete Project Plan Document
1.2
Product Work Inputs
1.2.1
Product Work Input A
1.2.1.1
Work Package A1
1.2.1.2
Work Package A2
1.2.1.3
Work Package A3
1.2.2
Product Work Input B
1.2.2.1
Work Package B1
1.2.2.2
Work Package B2
1.2.2.3
Work Package B3
1.2.2.4
Work Package B4
1.2.3
Etc
1.2.3.1
etc
11
(Project Plan Name)
1.2 Product Work Inputs
This section of the plan outlines the specifications for the product to satisfy stakeholder
requirements.
Product Work Input A
(Description)
1.2.1.1 Work Package A1
(Description)
1.2.1.2 Work Package A2
(Description)
1.2.1.3 Work Package A3
(Description)
Product Work Input B
(Description)
1.2.2.1 Work Package B1
12
(Project Plan Name)
(Description)
1.2.2.2 Work Package B2
(Description)
1.2.2.3 Work Package B3
(Description)
1.2.2.4 Work Package B4
Etc
Etc
1.3 Closeout
Project Closeout heralds the formal end of the project. The closeout shall verify that the
objectives have been accomplished.
Lessons Learned report
The identification and recording of issues arising on the project shall help to reduce or
eliminate the chances of re-occurrence on similar projects in the future. Details of the
lessons learned report shall be incorporated into future project plans as appropriate.
Project closure event
(supply details)
13