Download Form 2 - Tennessee Disability Coalition

Small Grants Program Full Proposal Guidelines and Format
Spring 2017
Overview
In keeping with the mission of the Coalition to help build a society that includes and values
people with disabilities, the purpose of the small grants program is to build capacity in the
disability community to serve individuals with disabilities and their families.
Nonprofit capacity building refers to activities that improve and enhance a nonprofit’s ability to
achieve its mission and sustain itself over time. Capacity building involves all aspects of a
nonprofit’s activities. Examples include: identifying a communications strategy; improving
volunteer recruitment; identifying more efficient uses of technology; and engaging in
collaboration with community partners. When capacity building is successful, it strengthens a
nonprofit’s ability to fulfill its mission over time and enhances the nonprofit’s ability to have a
positive impact on lives and communities.
The small grants committee has developed additional materials to assist applicants:
What is Capacity Building?
Frequently Asked Questions
Grant Writing Tips
Funding Guidelines
PLEASE NOTE: Only recipients of an approved Letter of Interest should submit a Full
Proposal. You must include the approved Letter of Interest signed by the Coalition Executive
Director with your application.
General Instructions:
 Applicants must follow the Full Proposal format included after the instructions.
 Use 12 pt. or larger font
 Full proposal packet must include the following:
1. Completed Sections 1 – 4 of the Full Proposal (must not exceed 10 pages)
Also attach but do not include in the page count:
2. Approved Letter of Interest signed by the Executive Director of the TDC
3. Certification and Signatures page
4. Letter of Designation as a 501(c)(3) from the IRS
 Print the full proposal. Secure it with a paper clip, along with materials 2-4 above. Mail or
hand-deliver the full proposal packet to the Tennessee Disability Coalition. If mailing, the
packet must be postmarked by the deadline date. If hand-delivered, the packet must arrive by
Noon on the deadline date. Do not email the full proposal packet.
Tennessee Disability Coalition
Attn: Small Grants Liaison
955 Woodland Street
Nashville, TN 37206
Revision Date: 12.9.16
 The deadline for submission is Noon on April 28, 2017. Incomplete submissions or materials
received after the deadline will not be considered.
 The Coalition does not accept handwritten, altered, faxed, or emailed applications. Do not
include any attachments, including cover letters, books, videotapes, manuscripts, brochures,
or other materials not requested. They will not be reviewed or returned
 Grantees will be notified of Award Decisions by e-mail by May 30, 2017. All grant-making
authority resides with the Board of Directors of the Tennessee Disability Coalition.
 All grantees will be required to submit two reports: 1) a five-month Summary of
Activities and 2) a final report, including a budget report, within six weeks following
the end of the project term. Formatting template guidelines must be used when
submitting these reports. Visit the Tennessee Disability Coalition Website at:
http://tndisability.org/general-guidelines for copies of Form 3 Formatting for Five
Month Progress Report and Form 4 – Format for Final Progress Report under the
General Guidelines button.
 Funds will be awarded in two installments: Half after the award contract is signed and half
upon approval of the Five-month Summary of Activities Report.
 Grant funds must be used during the designated grant year. Funds cannot be used for past
expenditures or to reimburse the program for expenditures that have already been paid by the
organization prior to the award. TDC Awarded funds are for future expenditures, only. The
awards are not considered gifts or charitable grants. If funds are not exhausted and/or a
proposed task(s) is not accomplish for which a projected expense is documented in the budget,
funds must be returned to TDC.
 Grant recipients are encouraged to participate on the Coalition Small Grants Committee.
For questions, please review “Frequently Asked Questions” at the Small Grants Website
http://tndisability.org/general-guidelines or contact:
Alice L. Bowen, Liaison
Small Grants Program
E-mail: [email protected]
Phone: 615-383-9442
APPLICATION CHECKLIST:
_____SECTIONS 1-4 completed and attached
_____SECTIONS 1-4 do not exceed a total of 10 pages
(Attach but do not include in the page count):
_____SECTION 5: CERTIFICATION AND SIGNATURES included
_____Approved Letter of Interest signed by Executive Director of the Tennessee Disability
Coalition
_____Letter of Designation as a 501(c) (3) from the IRS
Revision Date: 12.9.16
FULL PROPOSAL FORMAT INSTRUCTIONS
Please carefully read the instructions before completing the proposal.
Section 1: Applicant Contact Information
Include the physical location and mailing address of the organization. Add contact information
for the person designated to act on the part of the organization for the purpose of the grant
process. This is the information we will use to communicate with the organization and to forward
correspondence including the funding checks, if awarded. Make certain to include requested
information on the organizations principal party. Do not leave blanks. Please use “Not
Applicable” as appropriate. It is the grantee’s obligation to inform the Small Grants Liaison of
any updates including the contact information as changes occur.
The description of the organizations’ experience should be relevant to the proposed project. Be
concise. Do not add unnecessary information about the organization. However, assume the
reviewers have no prior knowledge of your organization.
Name of Organization: ______________________________________
Website Address: ____________________________________________
Federal Tax ID#: ____________________________________________
Year Organization Founded: ___________________________________
Mailing Address:
Street Address: ______________________________________________
City: ______________________________________________________
State: ______________________________________________________
Zip Code: __________________________________________________
Physical Address (If different from mailing address):
Street Address: ______________________________________________
City: ______________________________________________________
State: ______________________________________________________
Zip Code: __________________________________________________
Primary Contact for Grant
Name: _____________________________________________________
Organizational Title: __________________________________________
Telephone #: ________________________________________________
Fax#: ______________________________________________________
Revision Date: 12.9.16
Email Address: ______________________________________________
Section 1: Applicant Contact Information (con’t)
Organizations’ Executive Director/President/Principal
Name: _____________________________________________________
Organizational Title: __________________________________________
Email Address: ______________________________________________
Describe your organizations’ experience as it relates to the proposed project.
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
Section 2: Project Information
Please add the total budget for the proposed project including funding and contributions from
other sources as well as the organization itself. Add the total amount being requested from TDC
considering the maximum allowable amount. Do not exceed $10,000.00. Indicate the total time
frame for the proposed project. This period may exceed the grant period, if awarded.
1.
What is the entire budget for this project? $ ______________________
2. What is the funding amount requested from the Tennessee Disability Coalition
(Max. $10,000.00) $ __________________
3. What is the time frame for the proposed project?
Start date_______________ End date________________
Revision Date: 12.9.16
Section 3: Project Narrative
Please use the bulleted format provided for the proposal narrative section. Each section will be
evaluated and awarded points. The point system is based upon clear and concise responses to
questions, focused content, completeness of the answers and quality of the responses. Answer
all questions as outlined in the Full Proposal Form. Please do not include any attachments other
than those requested. They will not be reviewed. The areas of focus are identified in this
document and the point values assigned for each. These areas have been further broken down
into more specifically detailed questions/topics which must be addressed, if applicable.
The Project Narrative must not exceed five (5) pages in length. The required font size is 12 pt.
See also Grant Writing Tips.
A. Project Description (Maximum possible points 50) – Please address the following questions
in the project narrative:
1.
2.
3.
4.
5.
6.
7.
What is the proposed project that will be supported with TDC funds?
Describe the need to be addressed by this project.
Who will be served by this project?
How will funding from the TDC be used to build the capacity of your organization?
How do you plan to implement the project?
What is the goal of the project?
Include measurable, outcome-based objectives, including the estimated number of
participants.
B. Impact/Evaluation (Maximum possible points 40) – Please address the following
questions/comments
1. Describe the impact the project will have on the participants and community.
2. How do you plan to evaluate the project?
3. Include the anticipated outcomes and measures you intend to use in your evaluation of
the project in both the five (5)-month and final progress reports.
4. If the project will be ongoing, how will it be sustained beyond the grant award period?
C. Collaboration
1. How do you plan to work collaboratively with other organizations serving this
population/area/need?
2. If you are not, please explain why.
3. If this is a collaborative grant, describe each organization’s role within this project with
any financial support this project already has in place.
Revision Date: 12.9.16
Section 4: Estimated Project Budget (Maximum 10 points)
To assist the Coalition in further understanding your request, please provide a budget narrative in
this section describing how the requested funds will be used. Complete the Budget for THIS
project in the table provided below. Do not include your organization’s operating budget. No
attachments accepted. Only use the categories outline in the budget table below. Do not rewrite
this budget page. See also Funding Guidelines.
Budget Narrative: Please add a budget narrative in this area in addition to the information
added to the project budget line items table below.
Project Budget Line
Items
Salaries & Wages
Benefits & Payroll
Taxes
Consultants/Professional
Services
Staff Development
Insurance
Rent/Mortgage
Building Maintenance
Equipment
Equipment
Maintenance/Rental
Technology/Computers
Program supplies
Marketing
Postage/Mailings
Printing
Office supplies
Travel/Mileage
Utilities/Telephone
Other (specify):
Revision Date: 12.9.16
Requested Funds
from Tennessee
Disability Coalition
Other Funds
Committed or
Allocated to this
project
Total
TOTAL PROJECT
EXPENSES
Section 5: CERTIFICATION AND SIGNATURES
We certify that the information contained herein is correct and complete. We agree to keep
accurate financial records for any funds that might be received and to use any grant money
strictly for the purpose detailed herein. We will comply in the event the Tennessee Disability
Coalition asks to schedule site visits before and after the grant has been made, and we agree to
submit the interim and final requested narrative and fiscal reports by the deadlines set forth by
the Coalition. We will allow the Coalition to use information provided in this request for public
information pieces and will acknowledge the Coalition’s support in any publicity generated
regarding this project
__________________________________________________________________________
Name of Organization
__________________________________________________________________________
Signature of Authorized Board Officer
Title
Date
__________________________________________________________________________
Signature of Executive Director/President/CEO
Date
__________________________________________________________________________
Signature of Primary Contact Person
Revision Date: 12.9.16
Date