Download Board_Meeting_Minutes_-_April_2009

MINUTES OF THE SCOTTISH PRISON SERVICE BOARD MEETING
HELD ON WEDNESDAY 23 APRIL AT SPS, CALTON HOUSE
Present:
Mike Ewart (Chief Executive)
Andrew Fraser (Director of Health and Care)
Eric Murch (Director of Partnerships and Commissioning)
Willie Pretswell (Director of Finance & Business Services)
Stephen Swan (Director of Human Resources)
Rona Sweeney (Director of Prisons)
Alastair Merrill (Director of Corporate Services)
Rachel Gwyon (Non-Executive Director)
Bill Carr (Non-Executive Director)
Harry McGuigan (Non-Executive Director)
Sue Matheson (Non-Executive Director)
Tom Fox (Head of Corporate Affairs)
1.
APOLOGIES FOR ABSENCE
1.1
2.
THE MINUTES OF THE LAST MEETING
2.1
3.
There were no apologies for absence.
The Minutes of the last meeting were approved.
MATTERS ARISING
3.1
The Chief Executive welcomed Sue Matheson to her first Board meeting of
SPS as a new Non-Executive Director.
3.2
The Chief Executive announced that 3 further Non-Executive Directors would
be joining the Board by the June meeting - Zoe van Zwanenberg, Bill Morton and Allan
Burns.
3.3
The Chief Executive further advised that a new nomination had been received
from the Association of Directors of Social Work (ADSW) - Jane Martin - who is currently
Head of Criminal Justice and Social Work for Dundee City Council.
3.4
The Board noted that the Prison Population has begun to rise and at the point
of the meeting there were 8131 prisoners in custody with a further 343 on Home Detention
Curfew.
7500.
3.5
The Board were advised of the forthcoming review of the Provision of HDC.
3.6
It was confirmed that the design capacity of the prison estate currently is circa
4.
RISK REGISTER: ID: 11
4.1
The Director of FABS had given a presentation to the Board in February 2009
on the current risk profile and the financial situation facing SPS.
4.2
The Director of FABS updated the Board on developments since that meeting.
A meeting had taken place with management teams at HQ, GICs and the TUS.
4.3
The Director of FABS outlined further the significant challenges facing SPS in
terms of the Estates Development Strategy given the current financial situation.
5.
SPS DELIVERY PLAN 2009-2010
5.1
The Director of Corporate Services tabled a paper on the SPS Delivery Plan
and there ensued a discussion regarding KPI targets and the share of KPI on purposeful
activity. It was agreed that the PDBM in May would provide an opportunity to discuss these
ideas further.
6.
IS STRATEGY
6.1
A paper was tabled by the Director of Corporate Services on the strategy for
ISS. The recommendations of the paper were agreed by the Board. It was agreed that the
next step would be to develop a work plan to deliver on this strategy.
6.2
The Director of Corporate Services took the opportunity to pay tribute to
David Clater who would be retiring in May for his many years of valuable contributions to
Information Technology within SPS.
7.
MONTHLY MONITORING REPORT
7.1
8.
The Monthly Monitoring Report was discussed and agreed.
FINANCIAL REPORT
8.1
The Director of FABS presented the monthly financial report which was
noted.
9.
ANY OTHER BUSINESS
9.1
10
There was no other business.
DATE OF NEXT MEETING
10.1 The date of the next meeting of the SPS Board was scheduled for 20 May.
This meeting was cancelled and the next meeting of the SPS Board will be held on 17 June
2009 at HMP Castle Huntly at 0930.