Download All Saints` Episcopal Church Regular Vestry Meeting March 20

All Saints’ Episcopal Church
Regular Vestry Meeting
March 20, 2017
PRESENT; The Rev. Mike Adams, Rector; The Rev. Cynthia Caruso, Associate Rector; Tim Irvine,
Senior Warden; Mac McElwrath, Junior Warden; Anne Province; Chip Harris; Jill Walker; Brandon
Janes; Olga Garza; Betsy Sammon; Charles Stuart; Angela Esomeju; Amy Easterling; Scott
Brookhart, Treasurer; and Sandra Kelley, Clerk.
ABSENT; Pittman McGehee.
GUESTS: Charles Cowen, seminarian intern.
OPENING PRAYER: The Rev. Mike Adams.
DEVOTIONAL Angela Esomeju presented the devotional on forgiveness. Chip Harris will give the
devotional in April.
MINUTES: Minutes of the February meeting were approved as presented.
DAY SCHOOL REPORT: Mike Adams
Presented the names of new Board members for approval: Chris Mobley, Lauren Bajwa, Ben
Heller. The motion to approve was passed on voice vote.
In general, things are going well with the anticipation of the addition of the 2 year-old program.
There is good interest, and in cooperation with the current Parents-Day-Out program it may
prove to be a good move. Budget wise, still operating with a deficit due to the reduction in
enrollment, even with the staff reduction.
The delay in Cindy’s departure for another year has given the Search Committee more time and
a better opportunity at locating a new Head of School.
TREASURER’S REPORT: Scott Brookhart
Books still reflect a deficit. Anita is continuing to reconcile some of the various accounts and one
credit card account. Will work toward getting YTD comparison statements with prior years as
requested by the Finance Committee. The Columbarium account is being partially paid back
with the sale of some stocks that we did not realize we had.
The Financial Reports were passed as presented.
The Finance Committee discussed having the Treasurer send letters to those who over the years
have routinely contributed to All Saints’ but without a pledge. They will be asked to consider
submitting a formal pledge. In addition, letters to those members who have not pledged will be
encouraged to make a pledge. And, those who have made a pledge for 2017 will eventually
be asked to consider increasing their pledge.
JUNIOR WARDEN’S REPORT: Mac McElwrath
Mac, moved to accept a bid of $6840.00 from Armento Inc. for the purchase of 24 Columbarium
niches. These will be stored until such time as the Columbarium Committee has the necessary
funds to have the niches installed. The motion was seconded and passed on a unanimous voice
vote.
SENIOR WARDEN’S REPORT: Tim Irvine
Presented an outline for the evening’s Featured Conversation on a Strategic Plan. As Excerpted
from Wikipedia:
“Strategic planning is an organization’s process of defining its strategy, or direction,
and making decisions on allocating it resources to pursue this strategy. It may also
extend to control mechanisms for guiding the implementation of the strategy.
Strategic planning involves setting goals, determining actions to achieve the goals,
and mobilizing resources to execute the actions. A strategy describes how the ends
(goals) will be achieved by the means (resources). The senior leadership of an
organization is generally tasked with determining strategy. Strategy can be planned
(intended) or can be observed as a pattern of activity (emergent) as the
organization adapts to its environment or competes.
The end result is the organization’s strategy, including a diagnosis of the environment
and competitive situation, a guiding policy on what the organization intends to
accomplish, and key initiatives or action plans for achieving the guiding policy.
Common questions employed include:
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What is the organization’s business or interests?
What is considered “value” to the customer or constituency?
Which products and services should be included or excluded from the portfolio
of offerings?
What is the geographic scope of the organization?
What differentiates the organization from its competitors in the eyes of
customers and other stakeholders?
Simply extending financial statement projections into the future without consideration
of the competitive environment is form of financial planning or budgeting, not
strategic planning.”
FEATURED CONVERSATION: Strategic Plan
The conversation continued with these structures in mind. With the comments made, the Ad Hoc
committee will resume their work on a full Strategic Plan for continued Vestry development
before presenting a developed plan to the Parish.
BUSINESS:
A. Old: Report on the progress of presenting a discussion of the R.E. Lee window.
Those people most concerned with the window will be asked to have a dinner
conversation. A date is still under discussion.
B. New: None
CLERGY REPORTS:
Cynthia Caruso:
Cynthia is putting together a gathering of young couples for conversation about All Saints’ and
its ministries to young adults.
A trip to the Holy Land is in planning stages, for January 30 through February 8, 2018. More
information as things fall into place.
Mike Adams
Announced the resignation of Pittman McGehee from the vestry. Pittman has accepted the
offer to teach a class at The University of Texas at Austin, and the class meets on Monday
evenings. Gary Thompson has agreed to step into the position if approved by the Vestry. The
approval was given on voice vote.
The Vestry agreed to support and encourage our All Saints’ Austin Interfaith Core Team in their
use of AI’s “house meeting” methodology to assist All Saints’ in developing small group
connections and come up with action items.
Adjourned: 9:05 p.m.
Sandra Kelley, Clerk