Download Procurement Services 1500 Illinois Street, Guggenheim Hall, Room

Procurement Services
1500 Illinois Street, Guggenheim Hall, Room 130
Golden, CO 80401
INVITATION FOR DOCUMENTED QUOTES – THIS IS NOT AN ORDER
Bid Number: CSM13107
Purchasing Agent:
Cheryl O'Donnell
Telephone Number: (303) 273-3062
E-Mail:
[email protected]
BID DUE DATE AND TIME: April 25th, 2013, 2:00 PM (Mountain Time)
(Bids must be delivered prior to this time. E-mail or fax bids will be accepted.)
MANDATORY QUALIFICATION:
Prospective bidders MUST be registered with the State of Colorado’s “BIDS” website in order
for their bid to be considered. Information about registration may be found on the BIDS home
page at: www.bidscolorado.com . Registration costs $40 for a one-year registration.
DESCRIPTION:
The Colorado School of Mines seeks bids for Code Blue Public Access Systems, on an “FOB
Delivered and Installed” basis. The Determinant Factor in the award of this solicitation shall be
the total sum of Item #1-9, shown below. Prior to considering the Determinant Factor, the
Colorado School of Mines may evaluate the bids received to determine bid responsiveness
bidder responsibility, and, at the School’s option, other relevant factors such as delivery time.
NOTE: The part and model numbers listed are from Code Blue. Please bid the products as
listed. No substitutes are permitted.
SCOPE OF WORK:
Vendor to provide and install a Code Blue Public Address System (PAS) upgrade as well as
provide some additional new Code Blue equipment for the Colorado School of Mines to install
and connect to the PAS system.
The Public Address System (PAS) will consist of a Code Blue Server/Redundant Server
System (including the Blue Alert mass notification system software and the Unit programming
and diagnostics software), 5 PAS-1 retro kits for existing poles (360’s), 2 PAS 1800 wall
mount kits for existing wall mount phones (180’s), and 2CB 1-d with PAS new pole units.
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Vendor will provide and Install 5 PAS-1 retro kits at the following locations:
1.) Maple Hall Alley
2.) Lot D –Back of Lot
3.) Lot Q –Back of Lot
4.) CTLM
5.) Kafadar Commons
Vendor will provide and Install 2 PAS 1800 retro kits on 2 existing wall mount phones at the
following sites:
1.) OGF West side of building
2.) OGF East side of building
Vendor will provide and School of Mines will Install 2 new CB 1-d with PAS and IA4100 FP2K speakerphone at the following locations:
1.) Maple Street (West side of bell tower)
2.) Lot N
Vendor will provide and Install a server with a redundant server at the IT Department server site.
Note: Server equipment, items 5-9, to be delivered separately from the PAS and phone
equipment.
Colorado School of Mines will provide:
1.) Communication and power lines to each equipment site (mostly existing)
2.) 120vac power at the server site
3.) Installation and connection of the two new CB1-d pole units
4.) 24vac power to two units in bell tower if option 2 is chosen
5.) Any permit, drawing, and/or submittal fees required by Golden or any authority having
jurisdiction
Vendor will provide:
1.) All Code Blue equipment as listed
2.) Installation of the Server and Redundant Server equipment
3.) Installation of the 5 PAS-1 retro kits
4.) Installation of the PAS 1800’s for the OGF site
5.) System programming up to 12 hours
6.) System training up to 12 hours
7.) 1-year warranty; parts and labor
Field Devices:
1. 5 ea. Code Blue Retro PAS Kit for Poles:
 PAS 1
Item 1: $ _______________Each
$ _______________Total
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2. 2 ea.
Code Blue Retro Kit for Wall Mount:
 PAS 1800
Item 2: $ _______________Each
3. 2 ea.
Code Blue Pole Unit:
 CB 1-d
Item 3: $ _______________Each
4. 2 ea.
$ _______________Total
$ _______________Total
Code Blue Speaker Phone for New Pole Unit:
 IA-4100
Item 4: $ _______________Each
$ _______________Total
Server:
5. 2 ea.
ToolVox Communication Manager:
 With Redundant Power Supply and RAID 1
Item 5: $ _______________Each
6. 2 ea.
ToolVox PCI/Analog Card:
Item 6: $ _______________Each
7. 6 ea.
$ _______________Total
Blue Alert Mass Notification System Software:
Item 8: $ _______________Each
9. 2 ea.
$ _______________Total
ToolVox 4 Port Green Module Card:
Item 7: $ _______________Each
8. 2 ea.
$ _______________Total
$ _______________Total
Unit Program & Diagnostics (UPD):
Item 9: $ _______________Each
$ _______________Total
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TOTAL BID PRICE:
We offer the above goods on an “FOB Delivered and Installed” basis, without exception or
qualification, for a total price of:
$ _____________________________________
(Sum of Items #1-9, above)
Note: Server equipment, items 5-9, to be delivered separately from the PAS and phone
equipment.
DELIVERY TIME:
The delivery time, after receipt of order by the successful bidder, for the above items will be:
__________________________________________________________________________.
AWARD:
The Determinant Factor in the award of this solicitation shall be the total sum of Items #1-9,
shown above. Prior to considering the Determinant Factor, the School of Mines may evaluate
the bids received to determine responsiveness (including the equivalence of alternate products),
bidder responsibility, and, at the School’s option, other relevant factors, such as delivery time.
BID SUBMITTAL:
Only fax or e-mail bids are acceptable for this bid.
Please submit W-9 with response.
Bids must be submitted on this Invitation for Documented Quotes (DQs) form, providing all
requested information including signature. Additional information such as product literature
may be attached (and in some DQs, might have been specifically requested); however, please do
include excess documentation such as marketing materials.
LATE BIDS WILL NOT BE CONSIDERED.
Responses may be modified or withdrawn prior to the response due date and time.
Bids shall be delivered to the following:
Cheryl O'Donnell, Purchasing Manager
Colorado School of Mines
Procurement Services, Guggenheim Hall, Rm. 130
1500 Illinois Street
Golden, CO 80401
Fax: (303) 273-3971
Email: [email protected]
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COMMUNICATIONS:
Inquiries regarding this solicitation should be sent via e-mail to: Cheryl O'Donnell,
[email protected]. Please submit inquiries as early in the bid period as possible; the School’s
purchasing agent might be unable to respond to an inquiry submitted very close to the Due Date.
Cheryl O'Donnell shall be the sole point of contact for this solicitation. This Invitation for
Documented Quotes and any written modifications, as posted on the State’s BIDS website,
represent the entire solicitation. Any information about this solicitation received by bidders from
sources other than from the documents posted on the BIDS website shall have no effect on the
solicitation.
Bidders finding fault in the specifications contained in this bid should notify the purchasing
agent upon receipt of this Invitation for Bids.
MODIFICATIONS:
Should the school issue any modifications to this bid, they will be posted on the State of
Colorado's BIDS website (http://www.bidscolorado.com ). It shall be the responsibility of the
bidder to check the BIDS website periodically to see if any modifications have been issued.
Failure to retrieve such modifications, and include their provisions in your bid response, may
result in your bid being disqualified.
PURCHASE ORDER AND TERMS:
Upon award, a Colorado School of Mines Purchase Order will be offered to the successful
bidder. Specifications, requirements, terms, and conditions of this solicitation shall be
considered incorporated into the resulting Purchase Order, unless specified otherwise in the
Purchase Order. The contents of the bidder’s response will become contractual obligations of
the Purchase Order. Failure of the selected bidder to accept these obligations in a Purchase
Order may result in cancellation of the order and award to the next lowest bidder.
In the event that the bidder’s forms (or parts of forms) are included in the bidder’s response and
subsequently included as attachments or exhibits to the final Purchase Order, the bidder agrees
that, where there are contradictions or inconsistencies, the terms of the Purchase Order shall
always supersede and control those of any such attachment or exhibit. The School’s Purchase
Order Terms may be found at the following web address:
http://inside.mines.edu/UserFiles/File/finance/purchasing/PO_Terms_&_Conditions_1-1-09.pdf.
FUNDING:
The resulting Purchase Order is subject to, and contingent upon, the continuing availability of
funds for the purpose thereof. Financial obligations of the Colorado School of Mines, an entity
of the State of Colorado, payable after the current fiscal year ending June 30 are contingent upon
funds for that purpose being appropriated, budgeted, or otherwise made available. The
successful bidder expressly understands and agrees that all its rights, demands, and claims to
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compensation arising under the resulting Purchase Order are contingent upon receipt of such
funds by the School. In the event that there shall be no funds available, the School may
immediately terminate the Purchase Order without liability, including liability for termination
costs.
INSURANCE:
For any on-campus installation or labor being provided under this solicitation, bidders shall
comply with the insurance requirements on the “Insurance Requirements” document that was
published on the BIDS website as part of this solicitation.
SIGNATURE AND VENDOR INFORMATION:
Original Signature of Bidder’s Authorized
Signatory
Date
Printed Name of Person Signing
Title
Vendor Legal Name
Vendor Mailing Address
Vendor City, State, Zip
Vendor Tax ID Number (FEIN or SSN
Number)
Quote Valid Until (at least 60 days)
Vendor Point of Contact Name
Vendor Phone (Point of Contact)
Vendor Fax (Point of Contact)
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Vendor E-Mail (Point of Contact)
Vendor Web Address
Vendor Invoice Terms (Net 30 are
Standard Terms for Colorado School of
Mines)
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