Download Payroll Policy Pay Dates All employees will be paid

Payroll Policy
Pay Dates
All employees will be paid on a biweekly basis, every other Friday.
Payments Outside of the Pay Date Cycle
Payments will only be made outside of the Pay Date Cycle if:
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Human Resources fail to enter the employee’s new hire record into the system.
A request is made by the Executive Office.
Or an employee’s direct deposit is returned.
Direct Deposit
The University strongly recommends that each employee have your paycheck directdeposited into an account at your financial institution or onto a pay card. However, if you
choose not to establish direct deposit, your paycheck will be mailed on pay day after 3:00
p.m. You cannot pick up the check from Payroll or the Finance Office.
If your check is lost in the mail, a stop payment can be requested:
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After the check has been issued for 5 business days.
The employee agrees to pay the $15.00 stop payment fee.
And finally, the employee has updated his/her address in the Registrar/Human
Resources Office.
Once all three requirements have been met, a stop payment will be placed on the lost
check, and a new check will be issued and mailed.
Timekeeping System (Web Advisor)
All employees are required to record time worked electronically on Web Advisor. This
time must be recorded and approved by your supervisor, on Monday, of payroll week.
Failure to record your time electronically may result in a delay of payment by 2 weeks.
In the event an employee does not record his/her time by the deadline, the employee’s
immediate supervisor will need to:
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Have the employee complete a paper timesheet (A paper timesheet can be
found on LIFE’s website under Community, Faculty & Staff Resources,
Department of Finance, Attendance Verification Form).
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The employee and supervisor both sign the timesheet.
The supervisor hand delivers the timesheet to the Finance Department.
Federal Work-Study
For all of your Federal Work-Study questions, please contact Lucretia Allen in Human
Resources at 770-426-2930 x2615 or [email protected].
Pay Advices
Employees can obtain their Pay Advice/Stub on, or after, pay day by accessing the
Employee Portal (Web Advisor).
Benefit Payments/ Overpayment
While on FMLA (Family Medical Leave Act) or Leave of Absence, the University will
pay the employee’s portion of their benefit premium; however, the employee is required
to send in the payments while on leave. If an employee fails to send in the payments,
upon return to work, the employee must immediately satisfy the benefit premium debt.
Any debt not satisfied within 30 days upon returning to work may result in the full
payment being deduct from the employee’s pay.
In the event an employee is overpaid, the employee is to return the overpayment to the
University immediately. However, if the employee is unaware that he/she has been
overpaid, the employee will receive a billing statement from the Payroll Department,
outlining the overpayment and a request to return the money to the University. If an
employee fails to respond to the notice, a second notice will be sent via email. If no
response is received from the second notice, the employee’s immediate supervisor will be
contacted and asked to assist in recouping the overpayment.
BENEFITS
Please contact Tammye Murray in Human Resources at 770-426-2930 or
[email protected].
Garnishments
There are two types of garnishments: Federal and Non-Federal
Non-Federal Garnishments are hand delivered to the Payroll or Finance Department by
the Sheriff’s Office. Upon receiving the garnishment, the employee is notified via email.
(The employee has a right to request a copy of the garnishment.) Child support and
bankruptcy garnishment amounts are determined by the court system and cannot be
modified or cancelled without a court approved notice with the court seal. Credit
garnishments are 25% of the employee’s disposable income for 6 months.
Federal Garnishments are received through the mail. They are issued by the IRS
(Internal Revenue Service) or the Department of Education. Federal garnishments do not
have an expiration date. They will continue until the debt has been paid in full.
Also to be noted, the IRS issues wage levies, which are different from a garnishment. The
wage levy is made against your total wages and not a percentage. This levy cannot be
modified or cancelled without a release being received in the Payroll Department by the
IRS.
Taxes
All employees are required to pay FICA, Federal and State Taxes.
FICA (Social Security and Medicare) tax is a flat rate (currently 7.65% of your taxable
wages). This amount cannot be changed or exempted by an employee.
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Full-time students working part-time and Non-Resident Aliens (except for Non
Resident Aliens from Canada or Mexico with a TN status – Trade NAFTA) are
exempt from this tax.
All employees are required to complete a Federal W-4 and a Georgia Withholding Form
to determine their income tax withholding requirement. Each employee has the right to
change this form as often as he/she chooses. Please be advised that the University is
not responsible for employees that do not withhold enough income tax from their
paycheck.