Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
CEB PMO Leadership Council Developing the Entrepreneurial Skills of Project Managers WHO WE ARE CEB is the world’s leading member-based advisory company. We have a unique view into what matters—and what works—when capitalizing on drivers of business performance. With 30 years of experience working with top companies to share, analyze, and apply proven practices, we begin with great outcomes and reverse engineer to help you unlock your full potential. As a result, our members achieve outsized returns by more effectively optimizing talent investments, creating new sources of efficiency, reducing risk, and enabling and accelerating growth. 30+ Years of Experience 110+ Countries Represented 6,000+ Participating Organizations 300,000+ Business Professionals 89% of the Fortune 500 89% of the FTSE 100 76% of the Dow Jones Asian Titans Best Practices & Decision Support Leadership Councils Market Insights © 2014 CEB. All Rights Reserved. PMOE9300514SYN Tools & Solutions Analytics & Planning Best Practice Implementation Integrated Talent Management Services SHL Talent Measurement Solutions Learning & Development Workforce Surveys & Analytics 2 ROADMAP FOR THE PRESENTATION Detailing the Drivers of Project Manager Effectiveness © 2014 CEB. All Rights Reserved. PMOE9300514SYN Targeting Development Investments Developing the Entrepreneurial Skills of Project Managers Roadmap Item paragraph style 3 OUR STANDARD FOR PROJECT MANAGER EFFECTIVENESS Collect 360-Degree Assessments Calculate Project Manager Effectiveness ■■ ■■ ■■ Business Case Realization Return on Investment Stakeholder Satisfaction User Adoption en ttainm t Source eA :P m ro o c je ut 50% ss ne Bus i r nso ry So 25% er y e liv De © 2014 CEB. All Rights Reserved. PMOE9300514SYN +/- 10% of Baseline 25% O Overall Effectiveness e On-Tim ■■ Interpret Practical PMO Implications o Sp ct O ■■ Identify Project Manager Performance Drivers So urc e: PM Our approach evaluates project managers on their ability to satisfy stakeholders’ business value delivery expectations as well as their ability to deliver on time and on budget. urc e: P MO ge On-Bud iv el tD ■■ +/- 10% of Baseline 4 Se 8. E 3. ffic Ga cu ien res ins tly Re Sta Us sou keh es rce 11. Bu old Ex s sin er Ne pre ess Tru e sse de Pa st 12. d s rtn Bro for Inf er 17. o Pro ker rm Tim Co s ati jec mm Co e o t n nse De un /Id live ica nsu eas tes ry sA wit Eff m 28 h on ect Cla . Fa gS ive rity cili tak ly w tat eh es ith old La P ers roj rge e c Sta 34 tS 38 . Le 29 keh po .R .B n ead vel o s lde or uild -Se sS rM sT ts tak eet rus Ex eh 41. pe ing old cta t and Inc s e r orp tio Ra sa 43 ns pp nd Sc orat .C w ort R op e om Sta ith Pr e T s En espo mu o nd k hro d-U nic s A ehol ject ug ate 44 de pp ho ser F sE . In rs r e ut ffe ter the edba opria cti act te Pro ck vel sW yw jec to R ly ell t i th Lif efin wit 46 Dir ecy e hS 45 .C ect cle en . on Ma ior firm Wor 47. na -Le ks sU ge Tac wit vel rs nd tfu h Au ers l in die 52 tan Exter Co .K nce n din nte ee g B al Ve ps nti nd efo Me ou ors so re Ap rP D pri 53 olit Con raw sed .A clu ing i c dju a of lly sion sts W 60 A S s e . Pe bou hat Sit nsit rso I t 2. O Effec na His o Need uatio ive bta tive lC ly M ins om r He to K ns t o 7. E r a T m n xer imely nage Matc uni Proj ow ect h T cat cis Inp s O i s es h Go ut B rgani at o on St 14. f z o e a O yle f dJ Ma ud ore M tiona ther kes g s l a m P a Eff kin 15. ect nd H ent g D olitic Pro Re s o ive e jec De w to gard cisio tR ns cis Esc ing ep i on ala ort Wh s t sR e Is en Du efl rin 23 33 ect g S sues .C .U tr Ap om ses pro Situ essfu for Jud 50 pri atio l tab . Ta gm ate n le ilor en w De s t to ith sC tai Am om Tai l l m big or 4. un M Min ui ica im tio for E ethod ty ize nS a o 5 c s Im 7. S tyl h P logy et r tay pa o D ojec sC ct t of alm Au iffer Ch 6. U a nd dien ent An ng er c 19. eo tic Pre es ipa Un nP ssu de tes roj rst re ect Pro an De jec ds 5. live t-S Pro Co p 2 ry jec 4. eci mm t M fi Int itig cR un erd ica ate isk ep tes s sP en roj Eff de ect ect nc -Sp ies ive e ly w cifi cR ith 9. 22. isk Pro Ma s As jec int sig tT a 1 ns 3. G ins ea the m T ain ea Rig sP m Mo roj ht ect Pe ral 25 op e Tea .P le t m ers ot Tru ua 32 he de .C s t R 35 sO rea igh .E the tes tT val ask rs aM uat to s es oti Wo vat 37. 36 Team rk ing En .E Ha M co En xp rd ura ect emb vir ge on e s r s’ C s In Ot me h de nt om ers pe p nd of to Ex eten en th 20 c h tT .A 1. A eam e Or ibit V ies cts g ble an alue De as iz to s cis an Me ion ation Int et ern Ma Int 30 kin al A e rna .H g 31. d l v old De Ho oc sS ate ad lds 27. e line Se Is P for s lf A lf Res the ass po cco ion P n roj un sib ate ect tab le f to le f or Su Pro or cce Ex jec ed hib tP itin 42 rob 39 21. .A g lem . Va sks Lo Ad s l g u 49 a Pro ica pts Or es o .U lly ga bin to nd So niz f the gQ Re ers lve ati fle tan ue o s ct n stio Pro ds Le 54 ns ble U sso .R to ms esp nfam ns Ga ilia Le on in U a 58 r d r T ne sE .D nd d ffe echn ers em cti olo tan on ve gic str din ate Sit ly to al C g 16. u sa N a Su 18. Po tion ew I once bm Eff s siti n p its ect ve, and form ts P r ive oje Pro Ind atio at ct ivid n, ac Im Re Tow tive A uals ple po rts me ard ttit 56 48. S i n n tin Ch ude .P aT gW roa ets A an im ge p cti ely ate vel prop r Ma f all y Im ria nn 59 M t er .C eth pro e P on r od Pro ve o t olo 26 ces s Pr ject S of ribut .U gy ses oje Kn es nd ct tage40 o t e a o w rst .C led You nd M Man Gat an on ge r ds eth age es ne on Org the m cts o Pro aniz dolo ent 51. Pro Bu g jec ati sin Gra jec t M on’s ies ess t to sps an Be Bo Pe Bro a ge ne dy rfo a fi m d ts rm er en 55 of a t Or .C aP ga on nce I roj niz nd trib e ati ct ute icat o o n s to rs al G Pro of th oa ls jec eB tB usi usine De ness ss vel op Case me nt 10. Maximum Impact on the Overall Effectiveness Index OUR STANDARD FOR PROJECT MANAGER EFFECTIVENESS Overall Research Findings: Benchmark Data Results Category Impact1 1 I. Stakeholder Partnership II. Judgment III. Risk Management IV. Team Leadership V. Ownership and Commitment VI. Learning Agility VII. Process Adherence VIII. Business Knowledge 20% 15.0% 14.9% 14.7% 14.6% 14.3% 12.5% 12.5% 11.7% 15% 10% 5% 0% Source:Project Manager Effectiveness Diagnostic; CEB Analysis. Category impact calculated as average of the top three drivers in each category. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 5 CHARACTERISTICS OF AN ENTREPRENEURIAL PROJECT MANAGER Attribute Ownership and Commitment Primarily Innate Learning Agility Capabilities and Attributes to Test ■■ ■■ ■■ ■■ Judgment ■■ ■■ Team Leadership ■■ ■■ Combination of Innate and Developed Exerts significant “Discretionary Effort” Identifies personally with project success Adapts to ambiguous and unfamiliar terrains Reflects on experience to improve future performance Makes good decisions in ambiguous or difficult situations Balances execution efficiency with risk mitigation Motivates teams to support organizational goals Develops staff skills and capabilities effectively Most Effective Ways to Test ■■ ■■ ■■ ■■ ■■ ■■ ■■ ■■ ■■ Behavioral interviews Reference checks Case interviews Reference checks Behavioral interviews Case interviews Reference checks Behavioral interviews Reference checks Most Effective Ways to Develop ■■ NA ■■ Reflection ■■ ■■ ■■ ■■ ■■ Stakeholder Partnership ■■ ■■ Manages competing stakeholder needs Communicates effectively by adapting style and message to diverse audiences ■■ ■■ Behavioral interviews Reference checks ■■ ■■ ■■ ■■ Risk Management ■■ ■■ Process Adherence ■■ ■■ Primarily Developed Business Knowledge ■■ Anticipates and effectively mitigates major risks Aligns decisions with company’s risk profile Executes standard project management methodology Contributes to methodology body of knowledge Understands linkage between project goals and company-specific business context ■■ Case interviews ■■ ■■ ■■ Resume ■■ ■■ ■■ ■■ Resume ■■ ■■ ■■ © 2014 CEB. All Rights Reserved. PMOE9300514SYN Mentoring On-the-job learning Mentoring Experiential Learning On-the-job learning Mentoring Experiential Learning Coaching On-the-job learning Mentoring On-the-job learning Classroom training Certification On-the-job learning Classroom training On-the-job learning Business rotations 6 ROADMAP FOR THE PRESENTATION Detailing the Drivers of Project Manager Effectiveness © 2014 CEB. All Rights Reserved. PMOE9300514SYN Targeting Development Investments Developing the Entrepreneurial Skills of Project Managers Roadmap Item paragraph style 7 Shift project manager development focus from process skills to entrepreneurial skills. THE COMMITMENT TO ENTREPRENEURIAL SKILL DEVELOPMENT IS LOW Percentage of Project Manager Population by Types of Development Received 82% 53% 34% 30% 24% 23% 20% 9% Methodology (Waterfall) Technology Agile/Iterative Methods Process Skills Risk Management Leadership Stakeholder Management Business None Entrepreneurial Skills PMOs devote 70% of development effort to improve process skills. n = 492 project managers. Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 8 Focus your development effort on average performing project managers rather than your worst and best. ■■ FOCUS YOUR DEVELOPMENT EFFORT ON MID-LEVEL PERFORMERS Overall Effectiveness Impact of Moving from Bottom to Top of Each Decile Moving one performance decile—for instance, improving from the seventh to the sixth decile—has a measurable impact on overall effectiveness. 9.9% Most value comes from training these project managers. 7.7% ■■ The largest marginal impacts are in the middle of the performance distribution. 6.1% 5.8% 5.9% 5.3% 4.4% 3.8% 3.1% 3.1% Bottom Decile 9th 8th 7th 6th 5th 4th 3rd 2nd Top Decile n = 492 project managers. Source:CEB analyis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 9 Allocate development effort based on the distribution of project managers in performance bands as well as their tenure as project managers. DEVELOPMENT EFFORT ALLOCATION MODEL Recommended Allocation of Development Resources Total Relevant Project Management Tenure > 10 Years 5–10 Years < 5 Years Low Priority Medium Priority Low Priority Low Priority High Priority Medium Priority Medium Priority High Priority Medium Priority Bottom Quartile Second and Third Quartiles Top Quartile ■ 50% to High Priority ■ 35% to Medium Priority ■ 15% to Low Priority Performance Band Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 10 ROADMAP FOR THE PRESENTATION Detailing the Drivers of Project Manager Effectiveness © 2014 CEB. All Rights Reserved. PMOE9300514SYN Targeting Development Investments Developing the Entrepreneurial Skills of Project Managers Roadmap Item paragraph style 11 Allocate 70% of project manager development effort to experiential learning. EXPERIENCE IS THE MOST EFFECTIVE TEACHER The “70-20-10” Model of Employee Development Allocation of Effort Work Experience On-the-job learning: All learning that employees derive from the tasks or activities they engage in as part of their work within their current roles; sources of on-thejob learning include: 70% ■ Work Experience ■ ■ ■ ■ 20% 10% Relationships ■ Working with difficult customers or clients, Working with multiple people who have competing views, Temporarily filling in for manager, Working with recognized expert, Persuading senior managers to take a difficult action, and Shadowing a coworker to observe performance. Formal Training Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 12 On-the-job learning is three times more effective in boosting performance than formal training programs. Comparison of On-the-Job Learning and Formal Training Impact of Learning Methods on Employee Performance (as Reported by the Manager, Indexed to 100 Points) Employees with high exposure to on-the-job learning activities are more likely to be highly engaged. = 3x Impact on Employee Performancea ■■ A WORTHWHILE FOCUS 300 100 Formal Training Programs On-the-Job Learning Source:CEB analysis. Additional Benefits of On-the-Job Learning ■ Reduced training expenses ■ Reduced time-to-productivity ■ Increased sharing of best practices a © 2014 CEB. All Rights Reserved. PMOE9300514SYN Each bar represents a statistical estimate of the maximum total impact on employee performance each learning method will produce. The total impact includes the method’s direct impact on performance as well as any indirect impact it may have through employee attitudes. The maximum total impact is calculated by measuring the predicted difference in application between the lowest and highest value on each method. The impact of each method is modeled separately. 13 Although classroom training provides foundational-level business knowledge need for in-depth knowledge of the business prompts the development of an immersion program. WALKING A MILE IN THEIR SHOES Business Training Business Activities Quarterly Offering Ongoing 3 IT-Related Business Experience Staff conduct business exposure activities to connect classroom learning with a real-life business environment. PMO answered the CIO’s call to bridge the proficiency gap and assigned senior project managers to the task of designing business training program. 1 Classroom Training End-to-End Business Process View Identified Need: Increased understanding of key business process and overall business model 2 Classroom Training End-to-End IT-Enablement Process View Identified Need: Increased understanding of how IT systems and projects relate to business workflow Solution: Staff learn how each IT system and process support the product cycle, including customer service, merchandising, sales, and HR. Classroom Training and Business Immersion Business Exposure Activities Identified Need: Improved understanding of business operations for specific functions and/or lines of business Solution: Staff garner deep-dive view into corresponding LOB, focusing on details of key activities, terminologies, and business objectives core to that business vertical. Solution: Staff track a product (a pair of shoes) throughout the end-to-end business process—from manufacturer to customer through the supply chain. Foundational Business Knowledge Business Immersion Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 14 Business activities enhance understanding of how projects and processes map to enduser workflows. DOING FIELD WORK Required Business Exposure Activities Business and IT executives agree on these business functions because they: ■■ ■■ ■■ ■■ Provide exposure to each major end-user group; Provide exposure to primary systems in a native work environment; Directly map to IT employee’s job; and Minimally impact business. Business Function Business Activity Customer-Facing Operations Tour a Store Supply Chain, Distribution, and Quality Assurance Shelly Washington Program Manager Nordstrom, Inc. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 1/2 day Tour external and internal facilities of full-line store or rack store. Observe Operations Center Work a Sale 1 day Attend Store Recognition Meeting Attend quarterly district recognition meeting to observe awards, financial performance, and sales goals. Understanding how inventory and warehouse management software is used for tracking inbound and outbound materials Observing standard operations procedures to aid future software development 1 day Work half-yearly or anniversary sale on sales-floor or in stock room. Human Resources Observing physical environment for enduser work stations 1/2 day Assist with in-store inventory checkin, organization, and preparation for sales-floor placement. Sales and Marketing Key Learning (Examples) Understanding breadth and characteristics of user groups within physical store Tour a quality, distribution, or fulfillment center and observe the operations. Work Physical Inventory “The biggest win is firsthand knowledge and understanding of the business and project customer. Business exposure replaces training course theory with practical and tactical experience, increases team engagement in project work, enhances collaboration between project team and the business, and helps project team members to communicate in business terminology.” Time Requirement Understanding how personnel use sales transaction software Observing effects of system downtime on sales and customer service 3 hours Developing informal networks with key business leaders for enhanced relationship management Understanding of quarterly performance and future sales goals Each activity maps to opportunities for key learnings regarding business operations and potential points of system error. Source:CEB analysis. 15 Project managers who have experience managing 4–5 types of projects are most effective. ■■ EXPOSURE TO PROJECT DIVERSITY HELPS DEVELOPMENT Average Effectiveness of Project Managers by Breadth of Experience Across Project Types Anecdotally, project managers with less than three project types in their toolbelt do not benefit from diversity, while Project Managers who manage more than five types of projects suffer from too much diversity. Project managers with experience in managing 4–5 project types are most effective. 92.1 90.8 85.9 92.5 Meets or Exceeds Expectations 91.1 90.7 86.2 Somewhat Meets Expectations Fails Expectation 1 Type 2 Types 3 Types 4 Types 5 Types 6 Types > 6 Types n = 408 project managers. Source:CEB analysis. Note: Limited to project managers with at least three years of tenure. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 16 Equip project managers with this checklist of behaviors that drive learning from work to quickly and simply boost their extraction and application of on-thejob learning. CHECKLIST OF BEHAVIORS THAT DRIVE LEARNING FROM WORK CHECKLIST OF BEHAVIORS THAT DRIVE LEARNING FROM WORK To learn from work, the most effective behaviors you can engage in are detailed below. You’ll notice that they orient around being deliberate and intentional in learning from work. Directions: Use this checklist to identify which behaviors you do not currently engage in, and therefore which you should consider adopting. Before Beginning a Task/Activity � Set learning goals and targets for yourself. �Plan how to accomplish the task, project, or assignment before beginning it. �Identify, ahead of time, potential solutions to problems you think you might encounter as you carry out the task. �Think about what you have learned from similar work experiences in the past and how that learning might impact your approach this time. �Build relationships with coworkers who can help you accomplish your task and learn from it. �Identify the resources that you will need and work with your manager to ensure those resources will be available to you when you need them. After Finishing a Task/Activity � Identify the lessons learned from the experience. � Ask your manager for his/her feedback on how you did the work. � Ask your coworkers and team members for their feedback on how you did the work. � Share what you have learned from the experience with coworkers to boost their learning. �Look for opportunities to teach others (for example, are any of your colleagues struggling with a task where your experience could assist them? Of what the experience taught you, offer to share what might be relevant to them). Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 17 Scottish Enterprise provides project teams with a structured process and guidance questions to build a cycle of learning into project development: it includes intentionality before, during, and after a project. ■■ ■■ The “learning after” reviews normally take the form of a set of facilitated workshops for the project team. BUILDING A CYCLE OF LEARNING INTO PROJECT DEVELOPMENT The Cycle of Learning Learning Before ■ ■ “Learning after” is documented and shared with the relevant people to boost wider organizational learning. Can we learn lessons from other projects, maybe saving some of the development time, to concentrate on the aspects unique to this project? Are the circumstances and objectives sufficiently comparable for the lesson to be valid to the new situation? Sharing the Learning ■ ■ ■ ■ ■ Based on this experience, what advice should be given to future project teams? Document clear guidelines for the future indicating whom they are intended for. Who is responsible for ensuring the lessons are transferred to others? Where will the lessons be stored to be easily accessible to others? Should they be discussed within a particular community of practice, to combine with other experience? Learning During ■ ■ 1. Feed existing organizational learning into new projects. 4. Document and share key findings to boost wider organizational learning and performance. ■ What can we learn from what we have done so far? Can others help us with any unexpected difficulties that have emerged? Has anyone done a similar project before (in our organization or elsewhere)? 2. Reflect on progress and learning thus far (midproject). 3. Conduct postproject review with facilitator to identify key learnings from the project. Learning After ■ ■ ■ How, and why, did the project outcome differ from the original objectives? What were the stumbling blocks and pitfalls that need to be avoided in the future? Given what we know now, what will we do differently in the future? COMPANY SNAPSHOT Scottish Enterprise Industry: Economic Development (Public Organization) © 2014 CEB. All Rights Reserved. PMOE9300514SYN Source:CEB analysis. 18 State Farm provides leaders with a list of debrief questions to facilitate (constructive) reflection on key lessons learned from developmental experiences. INCREASING LEADERS’ “ACTION-TO-REFLECTION” RATIOS State Farm’s Debrief Question Inventory Initial Leader Reaction ■■ ■■ The L&D function provides leaders with a list of debrief questions to help them reflect on what they have learned from a development opportunity; State Farm encourages leaders to review the questions before debriefing with direct managers, development advisors, or mentors. By providing a structured means for thinking about and synthesizing experiences, State Farm hopes that leaders will be more intentional in their approach and execute against what they have learned. 1. What surprised me about this experience? 2. What met my expectations? What did not meet my expectations? 3. How did I feel before, during, and after the experience? “Doing Things Differently” Skills and Behaviors 4. What would I do differently if I were going to do this experience over again? 7. W hat skills and behaviors did I display most effectively during the experience? 8. What skills do I wish I had demonstrated more effectively in completing the experience? How can I gain these skills? 9. W hat did I learn that I can apply to my current and future work responsibilities? 5. What would I have done, what would I have read, and who would I have met with to better prepare myself before the experience? 6. What would I have done, what would I have read, and who would I have met with to better prepare myself during the experience? Potential Debrief Participants Individual Leaders Reflect on key lessons learned during and after developmental experiences. Direct Managers Help leaders understand performance differences before and after developmental experiences. Development Advisors Provide advice and support tools to leaders to help synthesize key lessons learned. Mentors Share tips and lessons learned for effectively reflecting on developmental experiences. A Note on Process State Farm’s L&D function encourages leaders to reflect on their experience individually and then meet with development advisors, direct managers, or mentors afterward to further synthesize what they have learned from a particular experience. Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 19 Allocate 20% of project manager development effort to relationships. MENTORING SHOULD CONNECT PROJECT MANAGERS WITH BUSINESS LEADERS The “70-20-10” Model of Employee Development Allocation of Effort Relationships Formal and Informal Mentoring: Creating an Apprenticeship model for development from successful managers is key to connect direct reports to influential leaders who can assist their development. Especially in: 70% ■ Work Experience ■ Stakeholder management, ■ Risk management, ■ Communication practices, and ■ 20% 10% Organizational politics management, Building key relationships and networks across the business. Relationships Formal Training Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 20 Many organizations have “mentoring programs”— but many are really “coaching programs” instead. ■■ ■■ ■■ ■■ True mentoring programs are much more effective tools to develop entrepreneurial skills. The difficulty with establishing an effective mentoring program is that many of the most successful mentor–protégé partnerships are accidental and informal. PMOs must take a structured approach to matching prospective mentors and protégés and must be willing to accept that protégés may need to be paired several times to find the right mentor. Having a formal program also inspires many protégés to actively seek out good mentors. COACHING AND MENTORING ARE DISTINCT ACTIVITIES Mentoring Coaching Goal Transferring informal organizational knowledge, past experiences and learning, and expanding interpersonal networks to strengthen entrepreneurial skills Developing critical day-to-day job skills, such as methodology mastery, tool and template usage, and fulfilling compliance requirements to strengthen process skills and technical knowledge Primary Development Focus Career and personal development Task-related performance improvement Time Horizon Open-ended relationship with no fixed development goal Fixed-term; usually focused on improving performance in defined activities Most Effective Providers Senior leaders outside the protégé’s job function—typically “two clicks up and one to the right” on the org. chart Supervisors or more senior Project Managers/ program managers Agenda Setter Protégé Coach Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 21 Good mentoring programs deliver a 6% increase in overall effectiveness. ■■ MENTORING CAN HAVE A SIGNIFICANT IMPACT Overall Effectiveness Scores Effective mentoring includes: –– Middle managers as mentors, Meets or Exceeds Expectations –– Mentoring on entrepreneurial skills, and –– The frequency desired by the protégé project manager. Project managers with no mentoring on average are more effective than project managers who receive ineffective mentoring. 95.9 ■■ ■■ CEB analysis also shows that mentoring programs on average do not drive project manager effectiveness. 90.0 87.7 Anecdotal evidence suggests this is due to poor selection of mentors, mentoring topics, or mentor– mentee skills matching. Somewhat Meets Expectations Fails Expectations Effective Mentoring n = 93 project managers. Without Mentoring n = 258 project managers. Ineffective Mentoring n = 141 project managers. Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 22 Mentors from within the project management ranks often fall into the trap of conveying process skills—which non-project management mentors cannot do. RECRUIT MENTORS FROM OUTSIDE THE PMO Overall Effectiveness Scores of Project Managers Who Received Mentoring, by Type of Mentor Meets or Exceeds Expectations 91.4 89.0 Somewhat Meets Expectations Fails Expectations Outside the Project Manager Community Inside the Project Manager Community Percentage of Project Managers Who Received Mentoring, by Type of Mentor 4% Middle-Level Manager in a Core Function (e.g., HR, Finance) 5% Other 8% Middle-Level Manager in a Business Unit 8% Senior Level Manager in the Business 16% Middle-Level Manager in IT 27% Senior Project Manager 23% Program Manager 9% PMO Executive n = 492 project managers. Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 23 Allocate 10% of project manager development effort to formal classroom training and certifications. FORMAL TRAINING BASELINES EXPECTATIONS The “70-20-10” Model of Employee Development Allocation of Effort Formal Training Classroom Sessions: Classroom sessions and regular meetings serve as collective learning opportunities that distribute a standard expectation of practice and ensure team interaction. Examples include: 70% Work Experience ■ E-learning modules, ■ “Lunch and Learns,” and ■ 20% 10% Ongoing project management certification and PDUs. Relationships Formal Training Source:CEB analysis. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 24 KEY TAKEAWAYS: DEVELOPING THE ENTREPRENEURIAL SKILLS OF PROJECT MANAGERS Key Questions 1. What are the most effective ways of developing the entrepreneurial skills of project managers? Insights Focus your development effort on low-tenure, average-performer project managers. Do not focus on developing new core competencies for bottom-performer project managers with more than five years of project manager experience. If they have not built those competencies within five years, there is little chance that more training will help. Experience-based learning is best, followed by relationship-based learning, with classroom learning last. Deploy 70% of your development effort using experience-based development wherever possible. Classroom training (including certifications) should constitute only about 10% of project manager development, with the remaining 20% focusing on relationship-based training such as mentoring. Experience with specific project types does not meaningfully impact performance, but diversity in project types does help. In fact, project managers with experience in managing four to five project types are the most effective. 2. How can we maximize project manager learning from development experiences? Assign project managers to projects based on the supply and demand for entrepreneurial skills. Progressive organizations use project assignments to provide project managers experiential learning opportunities, while ensuring they are strong in the areas that are critical for project success. 3. How can we increase experience-based learning for entrepreneurial skills? Ensure project managers reflect on project experiences. Encourage project managers to set learning goals up front and ask them constructive questions during and after the project to help them extract learning. 4. How can we boost the effectiveness of our mentoring efforts? Select the right mentors—typically middle managers from outside the PMO. Project managers who have been mentored by middle managers outside the PMO statistically perform better than those mentored by PMO staff or project/program managers. © 2014 CEB. All Rights Reserved. PMOE9300514SYN 25 ROADMAP FOR THE PRESENTATION Detailing the Drivers of Project Manager Effectiveness © 2014 CEB. All Rights Reserved. PMOE9300514SYN Targeting Development Investments Developing the Entrepreneurial Skills of Project Managers Roadmap Item paragraph style 26 CEB Project Management Development Accelerator instills the behaviors demonstrated by top performers to drive project success. ■■ CEB PROJECT MANAGEMENT DEVELOPMENT ACCELERATOR Process Skills Are Necessary but Insufficient Relationship Between Project Manager Skills and Business Outcome Attainment Our curriculum is based on proven tactics from the most successful project management organizations. Entrepreneurial Skills Process Skills High Advanced ■ Judgment ■ Learning Ability ■ Ownership and Commitment ■ Stakeholder Partnership Degree of Business Outcome Attainment Sponsor Expectations Medium Competent ■ Process Tailoring ■ Financial Reporting ■ Resource Allocation and Task Delegation ■ Stakeholder Management Baseline ■ Methodology Fundamentals ■ Deliverable Creation ■ Workflow Planning ■ Reporting Low Low Contact Us to Learn More: Medium High +1-866-913-8101 PMO.Support@ executiveboard. com Source:CEB analysis. www.executiveboard.com/pmo © 2014 CEB. All Rights Reserved. PMOE9300514SYN 27 Learn More CEB is the world’s leading member-based advisory company. We have a unique view into what matters—and what works—when capitalizing on drivers of business performance. With 30 years of experience working with top companies to share, analyze, and apply proven practices, we begin with great outcomes and reverse engineer to help you unlock your full potential. To learn more about membership, please contact [email protected]. www.cebglobal.com 1-866-913-8101