Download APPENDIX L

APPENDIX L
CASH CHECK ACCOUNTING
1. CASH RECEIPTS LOG 1 – BLANK FORM
This form was produced to help you keep track of every receipt and
invoice you paid with your cash check each month.
2. SAMPLE COMPLETED CASH RECEIPTS LOG 1
Use this form to help you see how to complete the blank form correctly.
3. CASH RECEIPTS LOG 2 – BLANK FORM
This form was produced to help you keep track of the total amount of each
service code that you spent each month, providing you with a running total
amount of cash on hand at the end of the month, and your cash on hand
as a percentage of your monthly cash check. This helps you know if you
need to reduce the amount of your cash check or not.
4. SAMPLE COMPLETED CASH RECEIPTS LOG 2
Use this form to help you see how to complete the blank form correctly.
Note 1: These cash receipts logs and samples are provided to assist you. You may
use one or both of these or make up your own form. You do not have to use these
exact documents. However, you do need to keep a log that will show you how much of
each month’s check you have spent, what you have purchased with the money, and
how much you have left over at the end of the month. You must also be able to tell if
the amount left over at the end of the month is greater or less than 20% of your monthly
check. If it is greater than 20% of your monthly check for two months in a row, you must
revise your purchasing plan and reduce your cash amount to a more realistic monthly
amount.
Note 2: Both Log 1 and Log 2 are available as Microsoft Excel documents on the
CDC+ Web site. The Excel documents will automatically calculate your unexpended
balance and your cash on hand as a percentage of your monthly cash check. If you do
not have Microsoft Excel on your computer, you should be able to use Open Office, free
downloadable software, to access this form.