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Knowledge base for growth and innovation in ocean economy: assembly and dissemination of marine data for seabed mapping LOT 5 – BIOLOGY WP4 Data archaeology and rescue [email protected] Within GODAR (Global Oceanographic Data Archeology and Rescue) project scientific community agreed upon the definition of the term “data at risk of being lost”, “data archeology” and “rescue” as follows: "Data at risk of being lost": (i) Held on a medium which will degrade physically in the coming years, or (ii) Held on electronic medium or in a format which will not be readable in the coming years, or (iii) Held by individuals or institutions which will not be able to keep together the data itself and related metadata, or (iv) Held on medium which makes public access difficult in spite of its relevance for today's research on global change. "Data Archaeology" is the term used to describe the process of seeking out, restoring, evaluating, correcting and interpreting historical datasets. "Rescue" refers to the effort to save data at risk from being lost to the science community. The overall objective of the work package 4 is to fill the spatial and temporal gaps in EMODnet data availability by implementing data archaeology and rescue activities. Specific objectives: • To identify historical data that are at risk of being lost and mobilize the human resources for their archeology and rescue. • To run a framework of small grants for their digitization, standardization and quality control. • To propose a mechanism for the networking of the supporting community to ensure continuous inflow of datasets in the future. IBSS + HCMR, GBIF, VLIZ Focus: Black Sea and Eastern Mediterranean Seas (but will not be limited to this region) Activity: gap analyses and inventory of historical data that are at risk of being lost Zooplankton EurOBIS/EMODNet 1976 1986 1983 Activity: gap analyses and inventory of historical data that are at risk of being lost • Marine biologists and other potential data holders in the region will be contacted in order to provide the relevant information. • Search in the archives of the marine biology centers and institutes will be performed in order to locate the potential resources either in paper or electronic format. (mainly IBSS) Black Sea – IBSS, Mediterranean – HCMR (?), GBIF – (?) Should be discussed Activities: run of small grant system A specialized working group will be organized by IBSS, HCMR and the coordination board to evaluate datasets proposed for digitization and standardization during the first phase. A short-term, small-scale grant system will be implemented in order to provide resources for the digitization, standardization and online publication of new datasets from the Black Sea and Eastern Mediterranean. Budget. Should be discussed EMODNET Biology preparatory actions Phase II 9 individuals (scientists) and 3 digitizers Phase I Activities: run of small grant system The process of digitizing will be divided on following steps: 1. dataset analyses, to be sure that it is valuable for digitizing; 2. review the existing databases to find out if the dataset was already digitized; 3. if dataset already have been digitized check the completeness of digitized data and metadata fields to identify necessary additions; 4. digitization of all metadata information; 5. digitization all information from paper source without any deletion or reduction; 6. use of external sources (cruise reports, publications etc.) to find all additional metadata, which can be attached to the samples: responsible persons, instruments, identification guides used, sampling, preservation procedures, etc.; … 7. Load of raw data to database table (all digitized fields should be placed in the database without any changes or losses). Information in this table should not be changed in the future; 8. scanning (photo) the paper with data and attach it to the digitized data; 9. transfer primary data into the format agreed; 10. quality control; 11. dataset documentation; 12. submission of files for load to EMODNET. Activities: implementation of mechanism to ensure continuous inflow of datasets in the future The proposed mechanism includes the following: (a) workshops in which the managers and the users of the data are trained in using the tools and services provided by the portal(s) from which the data are made available; (b) specific tools which notify data producers and managers on the use of their datasets; (c) development of a regional mechanism that will support continuous activities in data rescue and archaeology of marine biological data; (d) periodical compilation of statistics from which the gaps filled with the new datasets are described; (e) making the data more useful by local scientists in their research because of improved quality, accessibility and association with complementary biological and environmental data; (f) enabling local scientists to publish their data into OBIS and GBIF. Deliverables D4.1: Report on data availability and gap analyses for the Black Sea M9 D4.2: Description of identified historical datasets M12 D4.3: Report describing the datasets that are digitized, standardized and mobilized into system including dataset documentation and QC procedures applied M24 D4.4: Workshop report including description of mechanisms and guidelines on mobilization of historical data into the systems M36 WP4 Data archaeology and rescue Overview of datasets Institute of biology of the southern seas - IBSS ## Dataset title Origin institute Current format 3 Phytoplankton database IBSS, IMS METU, SIO RAS Paradox database Temporal cover 1968-1997 Geographic cover Black sea Taxonomic cover phytoplankton Size More than 50000 records Preliminary inventory of IBSS archive phytoplankton section ## Dataset title(1) Current format Temporal cover Geographic cover Taxonomic cover Size(2) , pages summary quantity and biomass tables Origin institute IBSS 1 paper 1951, 1952, 1954, 1956 Black Sea phytoplankton 84 2 hydrobiological observations IBSS paper 1952 unknown phytoplankton 96 3 expedition journal (incl. sample harvesting with nets, bathometer, on 24h stations) IBSS paper 1952 E and NW parts of the Black Sea, unknown, central part of the BS, sections: eastern part of the BS - Novorossijsk open sea, Hersonissos open sea, Tuzlo - Sulina, open sea Tuapse,phyllophora field, mouth of the Dnestr phytoplankton 176 4 primary samples processing IBSS paper 1952 Sevastopol bay, unknown phytoplankton 180 5 expedition journal (incl. sample harvesting with nets, bathometer, on 24h stations) IBSS paper 1953 Hersonissos cape - open sea, unknown, Bosphorus, Sukhumi bay, Kelaguri phytoplankton 189 The Southern Scientific Research Institute of Marine Fisheries and Oceanography – YugNIRO ## Dataset title Origin instit ute 1 Zoobentos 2 Zooplankton YUGN IRO YUGN IRO Curre nt forma t paper paper Tempor al cover 19862009 19631998 Geographic cover Black Sea, Azov Sea Black Sea, Azov Sea Taxonomic cover Samples Records per samples(1) Size Zoobentos 425 10 4250 Zooplankton 8000 15 120000 The Institute of Marine Sciences (IMS) Middle East Technical University – IMS METU # # 4 Dataset title Origin institute Current format Phytoplankton IMS-METU Paper, files, obsolete databases 5 Zooplankton IMS-METU Paper, files, obsolete databases Temporal cover 1985- 1985- Geographic cover Black Sea, Mediterranea n sea (Aegean) Black Sea, Mediterranea n sea (Aegean) Taxonomic cover phytoplankton Size Zooplankton unavailabe unanvailable Thank you