Download tabling/marketing request form

Tabling /Marketing Policy
Leo O’Donovan Dining Hall
Effective:
This policy is in effect as of September 1, 2009.
Intent:
The intent of this policy is to ensure that all tabling/marketing and alike, are reviewed and
approved to protect Leo O’Donovan Dining Hall from efforts that may conflict with the
general student population, the University and maintain the integrity of the Dining Hall.
This policy is also designed to help student organizations employ a variety of marketing
methods to best promote events and initiatives in a fair and consistent manner.
Policy:
Students, groups and organizations tabling/marketing inside, or within a 20 foot radius
outside of Leo O’Donovan Dining Hall, must have access to benefits through an advisory
board or department with the University. Inherent in submitting an application is an
agreement to abide by all relevant University policies including but not limited to the Speech
and Expression policy, Amplified Sound policy and others. Requests must be made at least
two weeks in advance, or may be declined automatically.
Tabling (sitting/standing by a table) or verbally campaigning inside Leo O’Donovan Dining
Hall is prohibited unless the intent is directly related to a Georgetown Dining or Auxiliary
Services initiative; Georgetown Dining reserves the right to confirm or deny a request.
Tabling outside within 20 feet of Leo O’Donovan Dining Hall must be requested by following
the approval process below. Requestors are responsible for supplying and removing their
own table and chairs and must not block any building or road egress.
Marketing with the usage of posters, flyers, handouts and tabletents (advertisements placed
on the dining tables) must be requested by following the approval process below, and may be
displayed for a maximum of two (2) weeks. If approved, one poster may be placed in the
foyer of the Dining Hall or upper level area directly past the cashier stands. Easels needed
must be provided by the requestor. Approved tabletents must be displayed and taken down
within two (2) weeks by the requestor; Dining Hall staff reserve the right to remove
tabletents if they become soiled/damaged.
Reoccurring tabling/marketing requests must be identified as such on the Tabling/
Marketing Form; failure to do so may result in denied access.
Approval:
Complete the Tabling/Marketing Form:
- Submit to each of the following departments:
1) The Center for Student Programs
[email protected] (or by mail to 316 Leavey Center)
2) Auxiliary Services
[email protected] (or by mail to Auxiliary Services, Darnall Hall M-31)
- Email subject line: “Request for tabling/marketing”
- Include a copy of any marketing materials being used
Approval for tabling and marketing in the Dining Hall is granted by both The Center for
Student Programs and Auxiliary Services. Auxiliary Services will verify requestor’s
affiliation with University through The Center for Student Programs, and work with
Georgetown Dining to approve or deny the request based on the criteria above. If approved,
the requestor will be put in contact with a Georgetown Dining manager to coordinate the
implementation of the request.
Rev 3-1-09
Tabling/Marketing Form
Leo O’Donovan Dining Hall
This form is designed to collect data pertaining to your request for access inside and within a 20 foot radius of Leo
O’Donovan Dining Hall. This form does not automatically grant approval, and must be submitted at least two (2)
weeks before the event. For more information, please see The Tabling/Marketing Policy.
Today’s Date:
Requestor Name:
Organization or Department:
Requestor GU Email:
Phone:
Date(s) of Request:
Time/ Meal Period:
Please Check Request:
A copy of any marketing materials being used must be emailed to [email protected],
or mailed to Auxiliary Services, Darnall Hall M-31 with form submission.
Tabling within 20 feet of Leo’s (sitting/standing by a table)
Table/chairs must be provided by requestor
Tabling Location:
Requestor must provide a written description as to location and source of table(s)
Tabling Inside Leo’s
Accepted only if directly affiliated with a Georgetown Dining initiative
Tabletents (advertisements placed on dining tables)
Must be displayed and taken down by the requestor within a maximum of two (2) weeks; Dining Hall staff reserve
the right to remove tabletents if they become soiled/damaged
Poster/ Signs / Banners
If needed, easels must be provided by requestor and may be present for a maximum of two (2) weeks
Flyers/ Paper Handouts
Requestor must provide a copy of the flyer handout with this application
Give-a-ways/ Sales/ Sampling
Requestor must provide description of sampling/give-a-ways
Audio/ Visual Communications
Requestor must provide a copy of the CD, DVD, or other communication being used
Other- Please describe:
Description and Intent of Request:
Rev 3-1-09