Download Project Management

Project Management
that Lets You Sleep at Night
Carol Dennis and Cheri Freedman
Bagels and Bites
October 6, 2016
Workshop Objective
● The objective is to help participants feel
confident and comfortable creating and
executing an event or project plan.
● You will leave here with an understanding of
some of the basic skills needed in effective
project management, and a few tools that can
help you create your own planning templates.
Introductions
Facilitators and participants
Project Management
Project:
A temporary endeavor designed to produce a unique product, service
or result with a defined beginning and end.
– Constrained by time, funding, deliverables (time, cost, scope)
– Undertaken to meet unique goals and objectives
– Brings about beneficial change or added value.
http://www.sdscinc.com/proj
ect-management/
Project Management:
The discipline of carefully projecting or planning, organizing,
motivating and controlling resources to achieve specific goals
and meet specific success criteria.
http://www.inmotionhosting.com/employment/av
ailable-positions/calling-all-project-managers
Two Basic Project Management Styles
Waterfall
Agile
Waterfall Project Management
Cascading Pools:
Concept
Resources
Design
Review
Deliver
Originally Created for Construction
Image the steps to building a 3-story house.
Pools of the Waterfall might be:
• Vision/Concept
• Architectural drawings
• Revisions/approval from client
• Construction drawings
• Permits
• Contractors
• Purchase materials
• Finally - Build
Sharing our Process
Handout our Waterfall
In the handout is the outline for the flow of the
work to be done on this project (to present at
the 2015 CEL Fall Conference on project
management).
Waterfall Basics
• You do not leave a Pool until it is complete.
• Construction does not begin until all the other Pools have been completed.
• If a change needs to be made in any Pool, you are required to go back up to the first
Pool to see what this change affects.
The team determines if the change is important enough to make, based on the additional
cost in time and resources. This review of all the Pools can alert the team to any unforeseen
consequences of that one change.
Agile Project Management
● Created for software and new product development.
● More of a philosophy or set of values than a process.
● Can be combined with other project management styles such as;
waterfall, Scrum, XP, Kanban
Intro to Agile
Philosophy
• Individuals and interactions over processes and tools
• Working software (product/event) over comprehensive documentation
• Customer collaboration over contract negotiation
• Responding to change over following a plan
Daily Meetings
• What have you completed since the last meeting?
• What do you plan to complete by the next meeting?
• What is getting in your way?
http://agilehandbook.com/agile-handbook.pdf
https://www.agilealliance.org/events/
Agile Principles
1. Our highest priority is to satisfy the customer.
2. Deliver working product frequently.
3. Welcome changing requirements.
4. Business people and developers must work together daily throughout the project.
5. Build projects around motivated individuals. Give the environment, support, and trust.
6. The most efficient and effective method of communication is face-to-face.
7. Working software (product) is the primary measure of progress.
8. Agile processes promote sustainable development. Maintain a constant pace.
9. Continuous attention to technical excellence and good design enhances agility.
10. Simplicity — the art of maximizing the amount of work not done.
11. The best emerge from self-organizing teams.
12. At regular intervals, the team reflects on how to become more effective, then adjusts.
Hybrid between Waterfall and Agile
Waterfall and Agile
https://savaged.wordpress.com/2010/01/23/mix-agile-development-with-waterfall-project-management-and-get-fragile/
Tool Availability
• Microsoft Office - Excel, Project, Word
• Collaboration - Dropbox, Google Docs, Sharepoint
• Online Applications
• Asana
• Zoho (1 project free)
Microsoft Office
Excel Templates
Time Chart
To do List
Word Templates
Project Overview
Make a Plan
Interactivity - 15 minutes
• Choose a hypothetical project or event
• Choose a project management strategy
• Create a general outline
Writing for a grant
Developing webpages for a project
Regional Conference
Or non-work related:
Planning a birthday party
Planning a vacation
Share Your Plan
Report out from each small group - 15 minutes
• What went well?
• What was confusing or left you with questions?
• Do you think you’ll use this tool, and how?
Special Considerations
• Facilities Coordination
• Checklists
• Scope creep
• Holding the Book
• People managing skills
• Applying PM skills
Questions and/or Final Comments
Thank you for attending!