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Microsoft® Access 2010 Basics
Directions:
Answer the following questions.
1. Microsoft® Access is a program which allows you to create and manage various types
of databases and is known as a database management system, also called a DBMS.
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2. One method is to click on the Start Button in the bottom left-hand corner of your screen
and then click All Programs.
3. The bar at the top of the program is the Title bar which contains the Quick Access
Toolbar, title of the database, title of the program, and the options to minimize, restore
down, and close the program. 4. Beneath the Ribbon lies the main viewing area which is divided into two sections: the
navigation pane and the viewing area.
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5. The File tab includes the options to save your database by either using the Save or Save
Object As or Save Database As option.
6. The New option allows you to create a blank database or open a database template.
7. The Home tab contains the Views, Clipboard, Sort and Filter, Records, Find, and Text
Formatting groups.
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8. The Create tab contains the Templates, Tables, Queries, Forms, Reports, and Macros
and Code groups.
9. The External Data tab contains the Import and Link, Export, and Collect Data groups.
10. The Database Tools tab contains the Tools, Macro, Relationships, Analyze, and Move
Data groups.
11. A database is a collection of objects which work together to store, retrieve, display, and
summarize information and automate various tasks. 12. A field is a single piece of information related to the person, place, object, event or idea
it describes and are the columns of the table.
13. Records are the complete sets of data that the fields make up and are the rows of the
table.
14. A primary key is a field whose value uniquely identifies each record in a table.
15. In database design, you determine the fields, tables and relationships needed to
satisfy the data and processing requirements.
16. A template is a pattern used to create a specific type of database.
Accompanies: Microsoft® Access Basics
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Microsoft® Access 2010 Basics
17. Fields are the building blocks of tables.
18. The data type of a field controls the type of data a field stores.
19. The Number data type is used when numeric values are entered to be used in
calculations, but not for monetary amounts.
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20. The Yes/No data type allows you to include the Yes/No format as well as True/False
and On/Off in a field.
21. By creating a table in datasheet view, you can enter the fields and records directly into
the table.
22. When the table is open in Datasheet view, the Table Tools section appears on the
Ribbon and it contains the Fields and Table tabs.
24. The Table tab contains the Properties, Before Events, After Events, Named Macros,
and Relationships groups.
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25. Creating a table in Design view involves entering the field names and defining
properties for the fields, specifying a primary key for a table, and saving the table
structure.
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23. The Fields tab holds the Views, Add and Delete, Properties, Formatting, and Field
Validation groups.
26. You will notice that the Table Tools section appears on the Ribbon and contains the
Design tab. The Design tab contains the Views, Tools, Show/Hide, Field, Record, and
Table Events, and Relationships groups.
27. When two tables have a common field, you can define a relationship between them in
the Relationships window.
28. To form a relationship between the two tables, we need to drag the common field of
the Client ID from the Client table to the related table’s Client ID field in the field list.
29. A join line is the line connecting the common fields which join two tables.
30. A Query Wizard prompts you for information by asking a series of questions and then
creates an appropriate query based on your answers. 31. To open the Query window in design view click on the Create tab and in the Queries
group click on Query Design. 32. The Design tab holds the Results, Query Type, Query Setup, and Show/Hide groups.
33. The Query Setup group contains the Show Table, insert rows, delete rows, builder,
insert columns, delete columns and return commands.
Accompanies: Microsoft® Access Basics
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Microsoft® Access 2010 Basics
34. The Show/Hide group holds the commands which show or hide totals, parameters, property sheet and Table names.
35. The top portion of the Query window in Design view displays the field lists for the tables
used in the query and the bottom contains the design grid.
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36. Each column in the design grid contains specifications about a field you will use in the
query. 37. You can update the data in a table by using a query datasheet.
38. To create a query which retrieves data from multiple tables, the tables must have a common field.
39. To create the query, click on the Create tab and then in the Queries group click on the
Query Design icon.
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40. You can change the characteristics of a datasheet to fit your needs and improve its usability.
41. A form is a database object which you can use to enter, edit, or display data from a table
or a query.
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42. The Form tool creates a form containing all the fields in the table or other database object
on which you are basing the form.
43. After the form is created, the Form Layout Tools section appears on the Ribbon and contains the Design, Arrange and Format tabs.
44. The Design tab contains the Views, Themes, Controls, Header/Footer and Tools groups.
45. The Arrange tab contains the Table, Rows and Columns, Merge/Split, Move, and Position
groups.
46. The Format tab contains the Selection, Font, Number, Background and Control Formatting groups.
47. By creating a form using the Form Wizard, you can choose some or all of the fields in a
table or query, choose fields from other tables and queries, and display the selecting fields
in any order on the form. 48. You can change a form’s appearance by choosing a Theme for the form.
49. Changing data using a form is often easier than using a datasheet because you can concentrate on all of the changes required to a single record.
Accompanies: Microsoft® Access Basics
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Microsoft® Access 2010 Basics
50. The Report Layout Tools section includes the Design, Arrange, Format, and Page
Setup tabs. 51. The Design tab contains the Views, Themes, Grouping & Totals, Controls, Header/
Footer, and Tools groups. 52. The Arrange group contains the Table, Rows and Columns, Merge/Split, Move and
Position groups.
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53. The Format tab holds the Selection, Font, Number, Background and Control
Formatting groups.
54. The Report Wizard asks a series of questions and creates a report based on the
answers.
55. You can modify the design of a report in Layout view.
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56. To print the Report, click on the File tab, then the Print option and choose Print.
57. A filter is a set of restrictions placed on the records to temporarily isolate a subset of
the records.
58. Sorting is the process of rearranging records in a specified order or sequence.
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59. Backing up a database is the process of making a copy of the database file to protect
the database against loss or damage.
Accompanies: Microsoft® Access Basics
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