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ELENA Safety File Alanzeau Christophe – EN/HDO 70281/ 163772 ELENA Safety File - perimeter 854 393 366 370 93 AD Ring 853 235 196 AD Exp. Areas (PH) 195 232 AD Facility = the whole buildings, the machines and exp. areas 823 ADT 2014.05.22 ELENA Safety File The perimeter of the ELENA machine to be considered for the Safety Documentation shall include: • The machine area and components, • The injection beam line and ejection lines, • The H- source, • The equipment and infrastructures required to run the machine (racks, EPCs, electrical power supply, …), • The future transfer lines? 3D model view – EN-MEF 2012 2014.05.22 ELENA Safety File • What is a Safety File? It addresses both Occupational Health & Safety (OHS) and Facility Integrity; It is a structured, organised, and regularly updated safety documentation; It demonstrates accurate knowledge of safety requirements during the entire life cycle of installations: design, construction, operation and dismantling; It is a safety management tool, and aims to be proactive in terms of safety aspects of project management. 2014.05.22 ELENA Safety File • A Safety File: Describe and explain the installations: working principle, operation modes, including special ones, maintenance. References to technical documentation are strongly recommended; A first draft of the Descriptive Part is available on the EDMS 1313189 Demonstrate the reliability of the systems and the mitigation of potential risks for people at work; List and document operational procedures for activities and processes involved during the operational phase of the facility: f. ex. operation, maintenance; Collect all the relevant safety documentation about the equipment/installation of the facility: records, lessons learned and monitoring (REM) which is the dynamic part of the Safety File. 2014.05.22 ELENA Safety File • The Safety File expected content : The Safety File is written by the departments, for the departments, covering design, installation, operation, maintenance, upgrades and finally – dismantling of the machine; The Radiation Protection aspects will be covered by a contribution written by the DGS/RP experts and provided to the project leader/ facility manager; The HSE requirements will be presented in a Safety Launch Agreement and provided to be integrated in the safety documentation. • The Edition of the Safety File is organised by the project leader/ facility manager: Contributors are experts and will be appointed to provide written contributions; The Editor compiles the contributions and edit the documentation. 2014.05.22 ELENA Safety File • Quality Control of the documentation: 80 % to Experts and Group leaders for Engineering Check; PS CSAP validation; Approval by Head of Departments or Chef d’Installation. Following the Quality Assurance Procedure for Safety Documentation EDMS 1177755. 2014.05.22