Download Local School Accounting McAleer Training 31

Local School Accounting
McAleer Training
31-Digit Account Numbers
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Activity
Fund
Acct Type
Acct Code
Obj Code
Cost Center
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Local School Accounting
McAleer Training
31-Digit Account Numbers
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Fund Source
Appr Year
Prog Code
Spec Code
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Activity Number
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• This series of 4-digit
numbers represent the
activity to which
transactions are to be
recorded
3
Fund
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• This series of 2-digit
numbers represent the
fund that transactions
are to be recorded.
May be either 12 or
32.
4
Account Type
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• This 1 digit number
represents the type of
account
• 1- asset, 2- liability,
3-fund balance, 4revenue, 5-expenditure
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Account Code
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• This series of 4-digit
numbers represents the
type of balance sheet
account or the
functions of revenues
and expenditures.
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Account Code Cont’d
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Examples are:
Balance sheet:
0111 checking, 0112 savings, 0121
investments(CD’s), 0251 accounts
payable, 0263 loans payable, 0350
fund balance
Revenues:
7180 concessions, 7260 dues/fees,
9230 transfers in , 7490 other
Expenditures:
1100 instruction, 2310 admin, 3900
maintenance, 4900 concession
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Object code
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• This series of 3-digit
numbers represent the
type of expenditure.
The obj code is ONLY
used with expenditure
account numbers. Ex.
411, 489, 399, etc.
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Cost Center
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• This series of 4-digit
numbers represents
your school’s cost
center.
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Fund Source
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• This series of 4-digit
numbers represent the
funding source and
correspond with the
fund. 7101 is public
and 7501 is nonpublic.
10
Appropriation Year
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• This number
represents the year for
which the transactions
recorded pertain. This
number will always be
ZERO.
11
Program Code
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• This series of 4-digit
numbers ONLY apply
to expenditure account
numbers and pertain to
the function or
account code.
12
Program Code Cont’d
• Examples are:
• 1200 program code is
used with acct code of
1100 for elem schools.
8230 code used with
acct code 2310, 2390.
8390 code used with
3900 acct code. 9700
code used with 9910.
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Special Use Code
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• This series of 4-digit
numbers are used to
further identify
accounts. Example
collective instructional
purchases use 0011 or
1011.
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THAT’S ALL !!
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