Download 2010-2011 FOURTH QUARTER

2010-2011
FOURTH QUARTER PERFORMANCE
REPORT
Presentation to the Portfolio Committee
24 August 2011
OUTLINE OF THE PRESENTATION
1. Introduction
2. Fourth Quarter Performance Report
3. Financial Performance Report
Introduction
 The 2010-11 activities were informed by the
DPSA’s 2010-2014 Strategic Plan
 In October 2010 the Delivery Agreement for
Outcome 12 was signed and the Department’s
Annual Performance Plan was revised to include
the 1st year targets of the Delivery Agreement
3
Fourth Quarter Performance Report
Human Resource Management and Development
Annual Target
Performance Progress Report
IFMS: HR System implemented in DPSA The IFMS HR System is being implemented in DPSA.
and commence with implementation in Free Training programme for users has been completed and the
State Education Department
Minister formally launched the HR solution on 27 February
2011. On-going support to users is also being provided by
SITA.
The implementation of the IFMS HR solution in the Dept of
Education in Free State (DoE FS) is also continuing. The
blueprint workshops have been completed and the
blueprints are currently being reviewed. Governance
structures to oversee the implementation of the solution
have been established
Facilitate to ensure that 25 000 learners A total of 13 474 Learnerships and 1 255 Internships have
have completed either an internship or been registered
learnership programme
Fourth Quarter Performance Report
Human Resource Management and Development
Annual Target
Performance Progress Report
Report developed covering 70% of all HRD Performance Report developed and tabled at the
departments that have implemented the HRD G&A Cluster and is en route to Cabinet.
Strategic Framework
Report on Organisational and SMS members A report on Organisational skills requirements and SMS
skills gaps identified and analysed in 40 members' skills gaps has been drafted covering 40
departments
departments. Analysis of skills gaps of SMS members in
40 departments has been conducted. Additionally,
available information on competency assessments and
the validation study were integrated into the report.
Determine and analyze the average time The baseline for the average time spent by SMS
members in a post level has been verified and validated.
spent by SMS members in a post level
Currently at approximately 3.8 years.
Strategy to improve recruitment and reduce Consultations have been completed and amendments to
turn around times for filling vacancies
Public Service Regulations have been submitted on
reduced turn around times for filling vacancies.
Fourth Quarter Performance Report
Human Resource Management and Development
Annual Target
Performance Progress Report
Directive on verification of qualifications A Report was compiled at the end of the third quarter on
issued and 10% of departments have verified employee qualifications and this has been verified.
the qualifications of 80% of their employees
Revised Strategic PMD Framework and SMS A Task Team of the Ministry for Performance Monitoring
assessment methodology
and Evaluation in the Presidency is leading the process
of improving institutional performance management. The
DPSA is aligning institutional and employee performance
to ensure the required linkages between performance
and incentives. The draft Strategic Framework has been
utilised to inform the development of the Management
Performance Assessment Tool (MPAT). On 10 November
2010, Cabinet approved the piloting of an Institutional
PAT. The piloting of the PAT has commenced in 2 pilot
departments. Only once this has been completed further
refinement to the Strategic Framework can be
considered.
Fourth Quarter Performance Report
Human Resource Management and Development
Annual Target
Performance Progress Report
Implementation of EH&W Policies and Departmental Readiness Assessment was piloted and
Piloting of EH&W Tools and Technologies departments are currently submitting completed
assessment tools. Workshops on the reinforcement of the
EH&W Readiness Assessment Tool was held on the 1-2
March 2011 during the Inter-Departmental Committee
Meeting.
Fourth Quarter Performance Report
Labour Relations and Remuneration Management
Annual Target
Performance Progress Report
Collective agreements on wage increase for
the public service for 2010/11 and 2011/12
signed and implemented
The Resolution has been signed and implemented for
2010-11. Negotiations currently under way for 2011-12.
Employer proposal for aligning salary negotiations and
the budget presentation in Parliament was developed
and tabled at the PSCBC in March 2011. Awaiting
response from organised labour.
Review of the Collective Bargaining
structures and procedures and develop a
set of recommendations to take forward.
Proposals have been developed and referred for
mandating
Institutionalise the maximum period of three
months to finalise disciplinary process
Internal consultation process finalised and a draft
proposal produced. Task Team established with the
Office of the Auditor General.
Fourth Quarter Performance Report
Labour Relations and Remuneration Management
Annual Target
Performance Progress Report
Disciplinary
and
poor
performance
framework and policies in the public service
are reviewed
Comprehensive review conducted.
Guidelines on
suspension and sanctioning have been developed and
are at consultation stage. Draft guidelines on appropriate
sanctions also drafted.
Ensure that resources are in place (resource
mobilization) to enable the development of a
framework
of
appropriate
sanctions
ensuring consistent application of discipline
Draft guideline has been developed and is being
consulted on
100% of OSDs emanating from PSCBC
Resolution 1 of 2007 implemented
Implementation of OSD for Medical Therapeutic Service
has commenced. OSD for Engineers and related
occupations has been implemented in 80%
of
departments. Legal OSD: Outstanding translations for
SMS employees in the Dept of Justice and Constitutional
Development have commenced.
Review of current housing policy in terms of
a phase-in approach and investigate
mechanisms of using the GEPF as a
guarantor of a home loan pension- backed
Scheme
A concept paper developed jointly with Human
Settlement, National Treasury, GEPF and NHFC on a
sustainable home ownership scheme
Fourth Quarter Performance Report
Public Service Information and Communication Technology Management
Annual Target
Development
of
Information
Governance Framework
Performance Progress Report
Security
A blue print for a government wide security policy has
been developed and will be integrated across
departments and spheres of government
Development of Phase One Government
Wide IT Master Plan focused on Shared
Services Architecture and Designs
An Information Technology Plan has been developed
working together with Government IT officers (GITO) and
IT managers in the Provincial Government of the
Northern Cape. The IT plan defines the roadmap for IT in
the province to streamline IT operations and provide
more reliable IT services to the provincial government
departments
Development of e-Government Prototype
Platform to deliver a number of services
including automation of 6 initial services
A conceptual framework for the implementation of a
catalytic e-government prototype has been developed,
and further work will be done over the MTEF including
design, deployment, testing and refinement.
Fourth Quarter Performance Report
Public Service Information and Communication Technology Management
Annual Target
Performance Progress Report
100 Thusong Services Centres connected to
Local Area Network (LAN).
100 Thusong Services Centres have been connected to
Local Area Network (LAN) and 60 Thusong Services
Centres connected to Wide Area Network (WAN)
Development
of
Information
Governance Framework
Security
The draft Security Governance Framework has been
completed. Consultation with key stakeholders such as
the GITOC Standing Committee on Information System
Security (SCISS) and the Department of State Security
has been facilitated through several workshops and
presentations. The final framework will be consolidated
by the DPSA and the Department of State Security in
2011/12
Adoption of IT Security policy to mitigate
risks in Government
The Government wide IT Security policy has been
developed. The purpose of the policy is to ensure that
adequate access control measures are in place to
protect information and IT resources from loss, possible
data corruption, unauthorised use/ viewing and denial of
service
Fourth Quarter Performance Report
Service Delivery and Organizational Transformation
Annual Target
Performance Progress Report
Data obtained for the development of
geographic accessibility statistics for
selected government services including the
development of access norms and
guidelines
Terms of reference approved and data has been
collected. Tender was advertised and is in the process of
being awarded. Project initiation meeting was held and
project progressing in line with timelines
Differentiated geographic access norms developed for
service points of Basic Education, Home Affairs, SA
Social Development (SASSA) and Labour.
Guideline available to departments on DPSA website
and tender to print hard copy guidelines is in the process
of being awarded
Development of
CDWs
policy on utilisation of
Draft policy developed . Currently consulting with
stakeholders
Increase
in
development
and
implementation
of
service
delivery
Improvement plans focused on value for
money
76.2% compliance for the current year has been
achieved with regard to service delivery improvement
plans.
Fourth Quarter Performance Report
Service Delivery and Organizational Transformation
Annual Target
Performance Progress Report
Improved understanding of Batho Pele and
working culture of public service
Concept document to re-focus the BPIA has been
finalised to ensure alignment with Outcome 12 and
other government priorities.
Schedule for MPSA
outreach programme for current calendar year refocussed. All the provinces are implementing the BP
programmes.
The majority of provinces had the
Premiers awards ceremonies in 2010. KHAEDU
programme reconceptualised for implementation of BP.
Development of standard for waiting time for
pensions, hospital queues and vehicle
licensing centres
Draft generic standard on waiting and turn around times
completed
Development of a complaints management
system
A draft citizen complaints and compliments management
framework has been developed and under consultation
Fourth Quarter Performance Report
Service Delivery and Organizational Transformation
Annual Target
Performance Progress Report
Development of Guide on unit costing,
business process management, Standard
Operating Procedures (SOPS), setting of
service standards and service delivery
improvement plans for all core services
delivered by departments
First drafts of the following frameworks and
methodologies were developed and consulted upon:
Service Delivery Model; Business process quality
management; unit costing; standard operating
procedures; setting service standards; service charters
and service delivery improvement plans. Consultation
took place on 14 and 15 March 2011.
Development of generic sector specific
organizational structures
Concept document on the development of generic
structures that include OD principles completed.
Consultative workshops with the departments of Health,
Social Development, Education and OTPs were
conducted.
Development of
template for HR and
financial delegations
A draft Principles of Public Administration and Financial
Delegations and delegation templates were developed
by DPSA and National Treasury.
The delegation
principles document including delegation templates were
consulted with departments in a national workshop,
Provincial Treasuries, CFO forum, the G&A Working
Committee and the G&A Cluster.
Fourth Quarter Performance Report
Governance and International Relations
Annual Target
Performance Progress Report
Aligned Strategy toward the development of
overarching legislation for the SPS
Draft Cabinet Memo on the strategy submitted;
Draft Public Service Amendment Bill Process Map to
Parliament has been realigned
Establishment and opening of Government’s
first pilot Urban Mall in Soweto
Completed the physical construction of the Centre and it
has been opened for business. Installation of walls,
demountable walls, floors, furniture, fittings and ICT
infrastructure have been done. The Centre has been
branded. Started implementation of the communication
strategy; drafted and consulted on the SLA, MoA and
cost-sharing model and developed OHS and fire systems
and procedures; installed security equipment; and trained
staff on customer service excellence.
Finalisation of
M&E Policy, Capacity
Development
Plan,
Guidelines
and
Implementation Support to departments
M&E policy, Capacity Development Plan and Guidelines
developed and five provincial workshops conducted in
offices of the Premier in Limpopo, Mpumalanga, Northern
Cape, Kwazulu-Natal and Eastern Cape
Fourth Quarter Performance Report
Governance and International Relations
Annual Target
Performance Progress Report
Establishment of the Special Anti-corruption
Unit to coordinate and support the
management of anti-corruption processes in
the public service
Inhouse Unit established. Feasibility study conducted
together with SIU and National Treasury. Commenced
investigating a number of cases.
Production of 2nd Annual Progress Report
on the implementation of the APRM POA
The Report was tabled at
Summit in June 2011
the African Union APRM
Fourth Quarter Performance Report
Financial Performance Report
Description
Final Budget
Allocation
R’000
Final
Expenditure
R’000
Amount Unspent
R’000
% Spent of
Total Budget
Allocation
%
Compensation 179,244
of employees
175,371
3,873
97.84
Operational
226,400
199,785
26,615
88.24
Transfers and
Subsidies
253,009
253,009
0
100.00
Total
658,653
628,165
30,488
95.37
Fourth Quarter Performance Report
Expenditure Per Programme
Description
Adjusted
Appropriation
R'000
Preliminary
Expenditure
R'000
Budget
Available
R'000
% Spent
Commitments
Programme 1 Admin
141,905
135,454
6,449
95.45
Programme 2 - HRMD 47,707
44,633
3,074
93.56
Programme 3 - LRRM 57,059
49,096
7,963
86.04
Programme 4 PSICTM
41,340
35,120
6,220
84.95
Programme 5 - SDOT
189,137
188,728
409
99.78
Programme 6 - GOVN 181,505
175,134
6,371
96.49
Total
628,165
30,488
95.37
658,653
Thank you