Download Lexpro Accounting

Lexpro Accounting
Written by Attorneys
for Attorneys
ACCOUNTING MAIN SCREEN
Functions from “Client Files”
Functions from “Transactions”
Functions from “Reports/Searches”
Functions from “Balances”
Functions from “Cashbooks”
Functions from “Firm Admin”
Functions from “Maintenance”
Main functions
• Opening client files / importing client files from
Litigation / Conveyancing
• Posting all transactions
• Trust transactions:
• Trust receipts
• Trust cheques
• Trust journals
Main functions
• Posting of business transactions:
• Fees
• Business receipts
• Business cheques
• Revenue stamps
• Creditor’s journals (advocate, sheriff etc.)
• VAT entries
Main functions
• All basic accounting reports:
• Fee reports
• VAT report
• Income / Expenditure statement
• Cash flow statement
• Cashbooks (trust and business)
• Trust creditors
• Trial balances
Main functions
• Importing transactions requested by Litigation /
Conveyancing users
• Bank reconciliation (trust and business)
• Printing of client statements and VAT invoices
• Complete client ledger: business and trust
transactions
• Budget facilities
• Overhead costs reports
Transactions specific to Attorneys
• Trust to business transfer
• Section 78(2)(A) investments on behalf of a
client
• Section 78(2)(a) investments of trust money
• Collection reports
• Collection journals: transfer debtor’s balances
to main account of creditor
Opening of a file
• Full details of client, first party and second party
• Postal address for sending out statements
• Identification of user
• Identification of attorney
• Files can be exported to any other Lexpro
program via the network
Basic client information
Importing files over the
network
• New files are only opened once
• Files can be exported to other Lexpro programs
• Files can be imported from other Lexpro
programs
Importing files from Litigation /
Conveyancing
• Bookkeeper selects correct user on network
• Unique file path for every user
Importing from Litigation
• Accountant only verifies information and opens file,
no need to re-type details
Transactions
• Trust transactions posted separately
• Business transactions posted separately
• Trust to business transfer on all client files
• Trust and business transactions appear on client
ledger
Posting of transactions
• Select the posting from the menu
Posting of transaction
• Example of posting batch of trust receipts
Trust to business transfer
• Every client file that carries both a business
debit balance and trust credit balance will
appear on the list
• Program posts the transfer journals
automatically
• Trust surplus amount always readily available
Trust to business transfer
• List of client files where transfer is possible
Client ledger
• Four columns: business debit, business credit,
trust debit, trust credit
• Three columns: debit, credit, balance
• Client information and transactions accessible
to users in other Lexpro programs via the
network
Four columns
• Business debit, business credit, trust debit, trust credit
Three columns
• Debit (trust and business), credit (trust and business),
balance
Trial balances
• Full trial balance (client accounts and business
accounts)
• Business accounts only trial balance
• Summary trial balance
• Trial balances can export to MS Exel
Summary trial balance
• Complete overview of financial position of firm
• Trust position readily available
• Amount owing to creditors readily available
Age analyses
• Various age analyses available
• Analyses can export to MS Exel
Section 78 Investments
• Provision for both Section 78(2)(A) and 78(2)(a)
investments
Debt collection set-off accounts
• Link debtor’s accounts together
• Debit and/or credit balances transferred to main
account of creditor
• Provision for combinations of balances and
percentages
Cashbooks / Bank
reconciliation
• Up to 9 banks on trust
• Up to 9 banks on business
• Full cashbook report
• Full bank reconciliation – all banks on trust and
all banks on business
Cashbooks / Bank
reconciliation
Client account statements
• Laser printer OR
• Dot matrix printer OR
• Merged to MS Word – user can create own draft of
statement
• VAT invoices
Help is at hand
• Free manual
• Frequently asked
questions
• Advice for auditors
• Support via telephone,
fax, e-mail and Internet
Lexpro Offices / Contact Details
• Waverley, Pretoria Tel: 0861 539 776
Werno Gevers | LP Greyling
• Route 21 Corporate Park, Irene
Tel: (012) 345-4510
Charmaine Schulz | Chris Lubbe
• Arcadia, Pretoria Tel: (012) 342-3096
Nicolise du Preez | Carl Holiday
• Somerset West
Tel: (021) 851-0761
Hein Low | Monique Pretorius | Stefan Swanepoel
• Welgemoed, Bellville Tel: (021) 913-5816
Anneke Schulz [email protected]
• Garden Route, Mosselbay Tel: (044) 695-0993
Elainne Bouwer [email protected]
• Free State & KZN, Bethlehem Tel: (058) 303-2016
Ronel Schulz [email protected]