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Physical Facilities Inventory 2010 COBOL PFI History 1981 First IBM PC introduced 1985 +/- COBOL PFI initiated Ronald Reagan was President Coke introduces New Coke Microsoft releases Windows 1.0 2009 Last full run of COBOL PFI New PFI Timeline 9/09 5/10 7/10 12/10 2/11 5/11 RFP Authorized by SBC SBC 166/000-01-2005B RFP Issued Consultant Approved System installed – testing Statewide training Campus Data updated The PFI Team Alan Gosart Anne Maples Vaught Jane McGuire Lilly Hsu Ruthie Bassford Ted Washington TBR MTSU VSCC TBR UoM NaSCC Why are we doing this Campuses get $ per E&G SF More Students – Same SF Campus needs Data Central Office needs Data THEC needs Data A Square Foot is a Resource just like a Dollar and we have a whole room full of people watching over our Dollar, but we don’t have anyone watching over our Square Foot. Otis L. Floyd, Chancellor 1991 +/- Current Structure of Database Building Room New Structure of Database Institution Campus Building Floor Room Institution Name / Acronym THEC No. SBC No. Sort Order Address PFI Coordinator FTE / HC Data Building Names & ID Off-Camp Code Functions 911 Address Use Code Ownership Stations Const Date Occ Date Gross SF Net SF Renovation % In Service Notes Floor Organizational tool No Data entry Subtotals and Totals Links to AutoCAD Room Room No. Room Name Use Code Room Sub-Use Stations Furnishings Technology Taxonomy Program Dept / Division Net SF (2) Research Revenue Notes Data What do we know Is it accurate What do we do with the info How can that help Campuses are reimbursed by SF Space is required for operation Median Average Weighted No. Gross SF Net SF Eff. APSU 50.0 38.7 35.2 37 1,408,111 836,201 59.4% ETSU 46.0 48.0 44.6 86 3,071,963 1,934,796 63.0% MTSU 42.0 37.6 36.4 107 3,003,366 1,888,750 62.9% TSU 29.0 36.1 40.8 68 1,966,735 1,245,302 63.3% TTU 38.0 42.1 45.0 80 2,030,868 1,440,450 70.9% UM 48.0 49.8 42.1 123 4,436,245 2,666,830 60.1% Univ 42.0 43.8 41.1 500 15,917,288.0 10,012,329 62.9% Median Average Weighted No. Gross SF Net SF Eff. ChSCC 33.0 30.3 30.3 17 710,605 478,346 67.3% ClSCC 38.0 36.5 41.0 15 336,231 213,932 63.6% CoSCC 35.0 28.7 35.0 23 359,221 251,670 70.1% DSCC 36.0 29.9 28.1 17 277,746 187,077 67.4% JSCC 44.0 36.7 36.9 12 358,773 245,491 68.4% MSCC 23.0 26.0 26.4 17 343,176 247,368 72.1% NaSCC 10.0 20.1 23.9 17 414,254 295,828 71.4% NeSCC 23.0 24.0 19.5 22 357,563 177,036 49.5% PSCC 19.5 24.7 28.5 22 600,002 389,073 64.8% RSCC 24.5 27.7 22.4 32 682,224 517,534 75.9% STCC 34.5 30.4 28.4 40 1,093,931 702,070 64.2% VSCC 31.0 29.5 30.5 18 406,651 268,454 66.0% WSCC 17.0 22.3 30.2 37 836,540 605,063 72.3% Coll 29.0 27.6 28.9 289 6,776,917 4,578,942 67.6% Question What College campus(es) have the most: E&G SF per FTE Are there Data Anomalies College E&G Square Feet / FTE 180 160 140 120 100 80 60 40 ChSCC ClSCC CoSCC DSCC JSCC MSCC NaSCC NeSCC PSCC RSCC STCC VSCC WSCC Median Average Question What University campus has the most: Lab Space per FTE: Why University Formula SF / FTE 35.00 CLASSRM 30.00 CLASSLAB 25.00 INSTR. OFF 20.00 ADMIN. Off 15.00 LIBRARY 10.00 P.E. 5.00 STUD SER PHYS PL APSU ETSU M TSU TSU TTU UOM M edian Average Question What percent of GROSS space on a University Campus is Classroom University Space Allocation Net VS Gross 4.2% Classroom 14.0% Residence 5.5% Classlab 1.2% Independant Lab 4.5% Instructional Office 0.7% Athletics 4.1% Admin Office 4.5% Student Services 1.0% Special Admin 3.6% Library 3.2% Special Academic 1.3% Assembly 3.6% PE 0.1% AV Services 2.3% Research 1.2% Phy Plant 4.8% Student Servies Question What percent of NET space on a College campus is Classrooms Community College 1% Athletics Resident 0% Net vs Net 3% Independant Oper 2% Spec Student Serv 17% Classroom 3% Special Admin 8% Spec Academic 6% Assembly 1% AV Serv 0% Research 20% Classlab 4% Plant 6% Student Services 4% PE 1% Independant Lab 8% Library 9% Instructional Office 9% Admin Offices What do we need for the Data Need a tool to manage data Need a guide for objectives FICM 2006 Manual Need a place to store data Archibus is new database TBR Virtual Server Need accurate data Up to Each Campus Building Number Review your Building Numbers Are they logical numbers Does it reflect current organization Don’t need to pad numbers Don’t need Other ID in No. Now is a time to reconsider No’s Room Number Review your Room Numbers Are they numbers Are they logical numbers Are they used elsewhere Don’t need to pad numbers Don’t need Other ID in No. Now is a time to reconsider No’s Floor Plans link to Database Floor Plans can be linked AutoCAD is the program “P” line will calculate SF Simple “Double Line” Drawing Various Options Start the Thought & Planning Now Your Assignment http://ofd.tbr.edu/ Click on PFI Review PFI Instructions – draft Review PFI Codes – draft Review 2006 FICM Manual Let us know your comments and concerns and questions Next Session Rick Martin OnLine FM Archibus