Download Physical Facilities Inventory

Physical Facilities
Inventory
2010
COBOL PFI History
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1981 First IBM PC introduced
1985 +/- COBOL PFI initiated
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Ronald Reagan was President
Coke introduces New Coke
Microsoft releases Windows 1.0
2009 Last full run of COBOL PFI
New PFI Timeline
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9/09
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5/10
7/10
12/10
2/11
5/11
RFP Authorized by SBC
SBC 166/000-01-2005B
RFP Issued
Consultant Approved
System installed – testing
Statewide training
Campus Data updated
The PFI Team
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Alan Gosart
Anne Maples Vaught
Jane McGuire
Lilly Hsu
Ruthie Bassford
Ted Washington
TBR
MTSU
VSCC
TBR
UoM
NaSCC
Why are we doing this
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Campuses get $ per E&G SF
More Students – Same SF
Campus needs Data
Central Office needs Data
THEC needs Data
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A Square Foot is a Resource
just like a Dollar and we have a whole
room full of people watching over our
Dollar, but we don’t have anyone
watching over our Square Foot.
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Otis L. Floyd, Chancellor
1991 +/-
Current Structure of Database
Building
Room
New Structure of Database
Institution
Campus
Building
Floor
Room
Institution
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Name / Acronym
THEC No.
SBC No.
Sort Order
Address
PFI Coordinator
FTE / HC Data
Building
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Names & ID
Off-Camp Code
Functions
911 Address
Use Code
Ownership
Stations
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Const Date
Occ Date
Gross SF
Net SF
Renovation
% In Service
Notes
Floor
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Organizational tool
No Data entry
Subtotals and Totals
Links to AutoCAD
Room
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Room No.
Room Name
Use Code
Room Sub-Use
Stations
Furnishings
Technology
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Taxonomy
Program
Dept / Division
Net SF (2)
Research
Revenue
Notes
Data
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What do we know
Is it accurate
What do we do with the info
How can that help
Campuses are reimbursed by SF
Space is required for operation
Median
Average
Weighted
No.
Gross SF
Net SF
Eff.
APSU
50.0
38.7
35.2
37
1,408,111
836,201
59.4%
ETSU
46.0
48.0
44.6
86
3,071,963
1,934,796
63.0%
MTSU
42.0
37.6
36.4
107
3,003,366
1,888,750
62.9%
TSU
29.0
36.1
40.8
68
1,966,735
1,245,302
63.3%
TTU
38.0
42.1
45.0
80
2,030,868
1,440,450
70.9%
UM
48.0
49.8
42.1
123
4,436,245
2,666,830
60.1%
Univ
42.0
43.8
41.1
500
15,917,288.0
10,012,329
62.9%
Median
Average
Weighted
No.
Gross SF
Net SF
Eff.
ChSCC
33.0
30.3
30.3
17
710,605
478,346
67.3%
ClSCC
38.0
36.5
41.0
15
336,231
213,932
63.6%
CoSCC
35.0
28.7
35.0
23
359,221
251,670
70.1%
DSCC
36.0
29.9
28.1
17
277,746
187,077
67.4%
JSCC
44.0
36.7
36.9
12
358,773
245,491
68.4%
MSCC
23.0
26.0
26.4
17
343,176
247,368
72.1%
NaSCC
10.0
20.1
23.9
17
414,254
295,828
71.4%
NeSCC
23.0
24.0
19.5
22
357,563
177,036
49.5%
PSCC
19.5
24.7
28.5
22
600,002
389,073
64.8%
RSCC
24.5
27.7
22.4
32
682,224
517,534
75.9%
STCC
34.5
30.4
28.4
40
1,093,931
702,070
64.2%
VSCC
31.0
29.5
30.5
18
406,651
268,454
66.0%
WSCC
17.0
22.3
30.2
37
836,540
605,063
72.3%
Coll
29.0
27.6
28.9
289
6,776,917
4,578,942
67.6%
Question
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What College campus(es) have
the most:
E&G SF per FTE
Are there Data Anomalies
College E&G Square Feet / FTE
180
160
140
120
100
80
60
40
ChSCC
ClSCC
CoSCC
DSCC
JSCC
MSCC
NaSCC
NeSCC
PSCC
RSCC
STCC
VSCC
WSCC
Median
Average
Question
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What University campus has
the most:
Lab Space per FTE:
Why
University Formula SF / FTE
35.00
CLASSRM
30.00
CLASSLAB
25.00
INSTR. OFF
20.00
ADMIN. Off
15.00
LIBRARY
10.00
P.E.
5.00
STUD SER
PHYS PL
APSU
ETSU
M TSU
TSU
TTU
UOM
M edian
Average
Question
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What percent of GROSS space on a
University Campus is Classroom
University Space Allocation
Net VS Gross
4.2% Classroom
14.0%
Residence
5.5% Classlab
1.2%
Independant Lab
4.5%
Instructional
Office
0.7% Athletics
4.1%
Admin Office
4.5% Student Services
1.0% Special Admin
3.6% Library
3.2% Special Academic
1.3% Assembly
3.6% PE
0.1% AV Services
2.3% Research
1.2% Phy Plant
4.8% Student Servies
Question
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What percent of NET space on a
College campus is Classrooms
Community College
1% Athletics
Resident
0%
Net vs Net
3% Independant Oper
2% Spec Student Serv
17% Classroom
3% Special Admin
8% Spec Academic
6% Assembly
1% AV Serv
0% Research
20% Classlab
4% Plant
6% Student Services
4% PE
1% Independant Lab
8% Library
9% Instructional Office
9% Admin Offices
What do we need for the Data
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Need a tool to manage data
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Need a guide for objectives
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FICM 2006 Manual
Need a place to store data
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Archibus is new database
TBR Virtual Server
Need accurate data
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Up to Each Campus
Building Number
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Review your Building Numbers
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Are they logical numbers
Does it reflect current organization
Don’t need to pad numbers
Don’t need Other ID in No.
Now is a time to reconsider No’s
Room Number
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Review your Room Numbers
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Are they numbers
Are they logical numbers
Are they used elsewhere
Don’t need to pad numbers
Don’t need Other ID in No.
Now is a time to reconsider No’s
Floor Plans link to Database
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Floor Plans can be linked
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AutoCAD is the program
“P” line will calculate SF
Simple “Double Line” Drawing
Various Options
Start the Thought & Planning Now
Your Assignment
http://ofd.tbr.edu/ Click on PFI
 Review PFI Instructions – draft
 Review PFI Codes – draft
 Review 2006 FICM Manual
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Let us know your comments and
concerns and questions
Next Session
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Rick Martin
OnLine FM
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Archibus
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