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SAP Logistic
Chair or Production &
Operations Management
University of Vienna
Material Management
Franz Birsel
All for One Vienna, Austria
1
Overview
 Master data for the purchasing dept.
 Source of supply finding
 Contract
 Purchase Requisition
 Order
 Delivery schedule
 Incoming goods
 Accounting control
 Inventory management
 Inventory
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
2
Master data for the purchasing dept.
 Material master
Description of the material or the service
 Vendor master record
Master records of the distributor from whom it is provided
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
3
Source of supply finding
 Purchase info record
Connection between material which is provided and the
distributor who delivers the material
 Order book
Here it is defined which source of supply is relevant within a
certain period of time.
 Quotation
Defines the key of division, when a material is provided
from several sources of supply at the same point in time
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
4
Contract
 Agreement with the distributor to deliver defined materials
or to perform a service during a defined period of time.
 In the contract the conditions are defined for the whole
period of time
 A contract does not initiate a goods movement or a supply
of services yet.
 The contract contains no information about dates of delivery
or amounts of delivery.
 The contract is the basis for the purchase requisition or an
order
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
5
Purchase Requisition
 Request to the purchasing dept. to provide a material or a
service in a certain amount at a certain date.
 The item contains the amount and the date of the material
to be delivered retr. the amount of the service to be
supplied.
 A BANF is an internal slip which does not have any use
outside the company.
A BANF does not initiate an order transaction!
A BANF cannot be ordered!
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
6
Order
 Request of a purchase organisation to the distributor or a
factory to provide a certain amount of materials retr.
Services at a certain point in time.
 The order can be entered directly or through
implementation out of a BANF.
 An order contains of items for which in each case a
procurement type is defined.
 The item contains the amount and the date of the materials
to be delivered retr. the amount of the service to be
supplied.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
7
Delivery Schedule
 The delivery schedule is a master agreement with the
distributor about a certain period of time and a certain
validity period.
 The delivery schedule is forwarded to the distributor onetime.
 At the demand planning the system produces a delivery
schedule disposition.
 In the delivery schedule disposition the distributor gets to
know which amount at what point in time he has to deliver.
 At each change of date or amount a new delivery schedule
disposition is generated and transferred to the distributor.
 Unlike contracts the delivery schedule is available for order.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
8
Incoming Goods
 Incoming goods with reference
Incoming goods with reference are a planned goods movement.
The reference for incoming goods can be connected to the
following objects :
 Order
 Production order
 Reservation
 Etc.
 Other incoming goods
At other incoming goods there is no reference to a reference slip
with the entry (order, production order or reservation).
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
9
Accounting Control
 The accounting control checks the purchase invoices for objective,
price, calculative accuracy. With the accounting entry of the invoice
the datas of the invoice are saved in the system. The system
refreshes the saved datas of the invoice slips in the material
management and in the accounting dept.
 Within the material management the logistics-accounting control
has the following duties :
 to finalize the process of the material provision
 to handle invoices which do not result of the field of the material
management (e.g. services, expense reports, costs for
trainings etc.)
 to handle credit notes
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
10
Inventory Management
 Through the inventory management all goods movements are
carried out and documented (Incoming goods, outgoing goods,
transfers etc.). Furthermore the administration of all stocks and
inventory is arranged in the inventory management .
 The inventory will not only managed quantitatively but also by
value. With every goods movement the system adjusts
automatically:
 Amount- and Value-adjustment for the inventory management
 Allocation for the cost accounting
 Impersonal accounts for the financial accounting through an
automatic account assignment
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
11
Inventory
 The compulsary regulation has to be satisfied that each stock
material has to be counted and inventoried at least once a year.
 Basically the operation of an inventory is parted in three phasis :
 Preparation of the inventory
Create an inventory slip
Disable materials for entry
Print and dispose the inventory slip
 Inventory counting
Count inventory
Fill in the result of the counting in the print-out of the inventory
slip
 Inventory evaluation
Enter the result of the counting in the system
 Delete inventory differences
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
12
Questions
???
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
13