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Pi Lambda Phi 114th Annual Leadership Convention Leadership: Dreams Made True From Vision to Action William L. Ringle · David L. Fair · Robert H. Graham Berea, OH August 1, 2009 Agenda Topic Presenter Vision Bill Ringle Mission David Fair Goals Bob Graham Workshop: Put it Together, Pack it Up, Take it Back with You Team Wrap-up Team Conclude Seminar Learning Objectives Know Characteristics Vision Learn How to Construct Mission Test Effectiveness Goals Vision vs. Mission Vision A mental picture of what the organization aspires to become Mission How the organization will achieve its Vision Characteristics Clear, not ambiguous Challenging, yet rational, achievable Paints a bright, hopeful future General (does not tell people specifically how) People-oriented, aligns with culture Microsoft Inspiring, memorable A PC in every home Easily communicated running Microsoft software. Is Your Vision Working? Serves your Customers (Stakeholders) best interests Provides a “Decision Test” – Will this move me closer to the shared image? Sense of the Possible – Preferred future continuing to evolve – Zero Defects does not work as well as Six Sigma Pride on being Special or Unique Shared sense of Community – prepare for the future while honoring the past Vision Statement Test Questions -- YES or NO??? Beliefs and values Collaborative Comprehensive: Consistent Assumes Sets Future-oriented (5-10 years) with status quo and trends resources direction Clear, easily understood no jargon or “slogans” See handout for detailed questions A society in which everyone ages with dignity and purpose and in which AARP helps people fulfill their goals and dreams. Rails to Trails Conservancy Creation of a nationwide network of trails from former rail lines and connecting corridors to build healthier places for healthier people. ASPCA United States is a humane community in which all animals are treated with respect and kindness. Susan G. Koman (Race for the Cure) A world without Breast Cancer •To provide a family of hospitality and services that achieves excellence and enhances lifestyles of all who come in contact with the Hooters brand. Communicate Your Vision Talk about it Explain how it will benefit others Demonstrate enthusiasm Show that you mean it Pi Lambda Phi – Vision … cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. At Your Chapter Whatever Mission and Goals you choose for your chapter in the coming year … They MUST support the Pi Lambda Phi vision. Agenda Topic Presenter Vision Bill Ringle Mission David Fair Goals Bob Graham Workshop: Put it Together, Pack it Up, Take it Back with You Team Wrap-up Team Conclude Leadership Pyramid Vision Mission Goals Without Mission … With a Mission … Why a Mission Statement? Focus attention and energy Instill passion, motivate Provides image and tone … Foundation for daily decisions An Example … Starbucks continued… Characteristics A mission statement describes the organization’s: 1. Primary products or services 2. Distinctive competitive advantage 3. Overall strategy for long term success Pi Lambda Phi – Vision … cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. Pi Lambda Phi - Mission To provide an environment in which individuals join together, share experiences and commit to excellence in order to: Establish lifelong friendships Maximize educational experiences Promote social, organizational, civic and community responsibility Develop leadership skills Achieve personal growth Dynamically adapt to foster change Assure the future of Pi Lambda Phi Live The Creed through brotherhood Adopted June 25, 1995 Communicating the Mission Talk about it Explain the benefits Put it in writing Be enthusiastic Show that you mean it Agenda Topic Presenter Vision Bill Ringle Mission David Fair Goals Bob Graham Workshop: Put it Together, Pack it Up, Take it Back with You Team Wrap-up Team Conclude The “Mission” of Pi Lambda Phi • … Cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. Pi lambda phi men build skills that will help them succeed in their post-graduate endeavors in an environment free from hazing and drug and alcohol abuse. The “Mission” of Pi Lambda Phi • … cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. Pi Lambda Phi men build skills that will help them succeed in their postgraduate endeavors in an environment free from hazing and drug and alcohol abuse. How You Gonna Do That? Leaders and Managers • Leaders do the right things • Managers do things right Great Leaders Provide clear direction Foster collaboration Motivate achievement Great Managers Translate vision, mission, values Establish actionable goals and plans Measure progress and adjust as needed Managing Key Organizational Functions The keys to success are to figure out: What are the key tasks Who will complete them How best to complete them How to evaluate results Key Function Analysis Function Create Vision and Mission Planning Value Based Recruitment Finances/ Budgeting Risk Management Description Needed Needed Now Soon Who Will Do Complete/ Ongoing Goals • • • • • Provide focus and clarity A statement of result Simple and direct Help maintain the culture Organizationally or personally Kennedy- “Man on the Moon” Speech A Special Address to Congress On The Importance of Space May 25, 1961 “First, I believe that this nation should commit itself to achieving the goal, before this decade is out, of landing a man on the Moon and returning him safely to the Earth.” “SMART” Goal Setting Goal Statements Specific Measurable Achievable Relevant Original Revised #1 Revised #2 Revised #3 Final Goal Statement Timebased Organizational Example • From Vision / Mission statements, …“need to increase membership”. • Goal: XY Chapter of Pi Lambda Phi had a membership of 43 brothers at the end of the 2008-2009 school year. Based on the need to ensure a viable long-term organization dedicated to growth, we will increase our net active membership (after graduations, transfer, etc) by 10%. We will accomplish this by the end-of-school year 2010. “SMART” Goal Setting Specific: Increase net active membership by 10% Measurable: Set percentage increase over actual membership Achievable: Used past membership goals for achievability Relevant: Relates directly to long-term viability Time-based: Times for completion are identified The Planning Process • • • • • • Helps leaders be future oriented Describes how a goal will be achieved Provides structure Gives specific guidance and direction to those involved in achieving the goal “Plan the work, work the plan” Monitor and act The Planning Process (con’t) “Plan the Work and Work the Plan”: • Establish schedule • Assign Rush Chairman • Develop recruiting team, communicate goals • Determine membership demographics • Plan local city recruitment events, e.g. picnics, outings, sport events, and on-campus showcase event(s) The Planning Process (con’t) • • • • • Develop list of prospective members Enlist parent organizations for support Tell about features, but SELL benefits Execute the plan Schedule regular review discussions, modify plan as needed Leadership • • • Vision / mission / goals/ plans Make the statements, get commitment, do it Lead and manage to success. Agenda Topic Presenter Vision Bill Ringle Mission David Fair Goals Bob Graham Workshop: Put it Together, Pack it Up, Take it Back with You Team Conclude Bill Ringle Pi Lambda Phi – Vision … cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. Does this pass the Vision Statement test? Leadership “Take Away” Case Study ‘. . . cultivate communities that promote academics, leadership, social skills, and lifelong fraternal bonds. Pi Lambda Phi men build skills that will help them succeed in their post-graduate endeavors . . .’ Pi Lambda Phi’s Mission and Creed cover five areas. Your team has been assigned to one of them. Leadership “Take Away” Case Study Mission Area 1. Sustain Membership: Assure Pi Lambda Phi’s Future 2. Promote Academics 3. Develop Skills: Leadership and Social Skills for Organizational/Civic/Community Responsibility. Build Skills for Personal Growth and Success in Life after Graduation 4. Enable Life-long Friendships: Networking 5. Live the Creed Values: Brotherhood, Freedom, Elimination of Prejudice, Honesty, Justice, Support Your Country: The United States of America Leadership “Take Away” Case Study For your area assigned: 1. State one or two goals that you can begin immediately this Fall that will help define and implement programs in support of the assigned area. a. b. 2. Make the goals SMART Goal: a. b. Specific Measurable Achievable Relevant Time-Based Leadership “Take Away” Case Study For your area assigned: 3. Develop the first steps of an Action Plan that will begin implementation of actions to achieve goal. a. b. 4. Decide who will present your result: Leadership: Make Dreams Come True Vision A mental picture of what the organization aspires to become Mission Vision Mission How the organization will achieve its Vision Goals The SMART way to make it happen Goals