Download 2017 school year vacancy notice - Taylor County Board of Education

TAYLOR COUNTY SCHOOLS
2016 - 2017 SCHOOL YEAR
VACANCY NOTICE
POSTING DATE:
POSTING EXPIRES:
April 19, 2017
April 25, 2017
TITLE:
Treasurer/Chief School Business Official
IMMEDIATE SUPERVISOR:
Superintendent
FLSA/CONTRACT STATUS:
Exempt
EMPLOYMENT TERM:
261 Days
SALARY:
As per Taylor County Schools Pay Schedule
EVALUATION:
Performance in this position will be evaluated by the immediate
supervisor and in accordance with WV State Board Policy 5310
and Taylor County Board of Education Policy.
JOB SUMMARY:
Responsible for the school district’s budgeting, accounting, and
financial reporting functions while working cooperatively with
State Department of Education personnel, school district staff, and
community representatives to implement good business practices
for attaining the goals of the school system as they relate to fiscal
integrity and accountability.
SUPERVISORY RESPONSIBILITIES:
All assigned business office staff.
QUALIFICATIONS:
1. Hold a minimum of a Bachelor’s Degree in Business Management, Finance, or Accounting from
an accredited institution with a minimum of 24 hours in Accounting and minimum 2.5 GPA;
2. Preference for a person with successful school finance experience in areas related to the position.
3. Preference for a person with knowledge/experience in the West Virginia Education Information
System (WVEIS);
4. Candidate must meet the qualifications for Initial Authorization for Chief School Business
Official;
5. A broad knowledge of the school system’s operations;
6. Demonstrated ability to communicate effectively;
7. Knowledge of generally accepted accounting principles for governmental entities;
8. Possess knowledge of West Virginia Board of Education Office of School Finance regulations.
PERFORMANCE RESPONSIBILITIES:
1. Serves as treasurer and administers the financial affairs of the school system;
2. Serves as custodian of all financial assets;
3. Assumes responsibility for payrolls, accounts payable, purchasing, fixed asset accounting, and
related functions;
4. Assists with the financial aspect of all construction projects;
5. Ensures the school district and individual schools are audited in accordance with WV Code
6-9-7, and that resolution of any findings are noted and corrected;
6. Supervision of accounting operations and business office personnel.
7. Controls all the treasury functions including investments, as allowed by law and Board policy;
8. Oversees and directs the operation of finance for the school system within the realms of
accounting, budget, and treasurer;
9. Develops and manages the annual budget and oversees the budget development process for the
school system; compiles annual budget requests from county office administrators and compiles
them for recommendation to the superintendent and board of education;
10. Maintains budgetary controls to ensure that expenditures are made in accordance with the
approved budget;
11. Monitors all budget categories and provides fiscal information as required;
12. Monitors the allocation of fiscal resources to system programs, related communications, receipts,
and financial analysis;
13. Acts as administrative fiscal officer for the school system;
14. Serves as the chief election officer/coordinator of special elections related to excess/bond levies;
15. Serves as treasurer on the Mary Battle Committee;
16. Serves as coordinator of all Freedom of Information Act (FOIA) requests;
17. Receives requests to adjust budget accounts and recommends to the superintendent approval for
budget transfers;
18. Receives, reviews, and approves all grant awards and assigns the project code and submits to the
superintendent for final approval;
19. Receives and reviews all supplemental budget projects and recommends to the superintendent
approval for budget supplements;
20. Provides for the maximum investment of funds;
21. Prepares monthly financial reports of all funds maintained by the school system and presents
copies to appropriate administrators;
22. Prepares monthly Treasurer’s Report of revenue, expenditures and balance of all funds and
submits to the superintendent and board of education;
23. Prepares monthly Treasurer’s Statement of Investments and submits to the superintendent and
board of education;
24. Prepares monthly financial statements of all funds maintained by the school system for
submission to the State Board of Education;
25. Assumes responsibility for the capital assets inventory system and depreciation calculation;
26. Works with other departments to maximize Medicaid revenue;
27. Manages the district’s insurance programs, including the solicitation of bids, evaluation of and
presentation to the Board for approval.
28. Supervises the processing of Workers Compensation and Unemployment Compensation claims;
29. Provides for a uniform system of financial accounting for the individual schools;
30. Assumes responsibility for providing periodic training of the financial reporting requirement of
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the individual schools; ensuring that annual audits are conducted of all school accounts; and
following up on all findings noted to ensure that they are resolved within a timely manner;
Works closely with all departments to develop all revenue sources fully to maximize resources
for the school system;
Provides levy estimates for local share of taxes;
Negotiates contracts involving special facilities and programs;
Submits all required reports to the State Board of Education accurately and in a timely manner;
Maintains those ethical business processes required for the efficient financial operation of the
school system;
Participates in administrative decision making as a member of the County Office Leadership
Team;
Follows the established personnel evaluation procedures for staff members;
Utilizes self-appraisal for the improvement of administrative skills;
Demonstrates unbiased attitudes in fulfilling administrative responsibilities;
Serves on various standing and ad hoc committees;
Participates in continuing professional development activities and maintains a current
authorization as Chief School Business Official;
Assures compliance with all state and federal law postings requirements;
Adheres to Employee Code of Conduct as outlined in Taylor County Schools’ Policy and
Performs other duties deemed appropriate and assigned by the Superintendent and/or immediate
supervisor(s).
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of Board policy on evaluation of
professional personnel.
JOB DESCRIPTION REVIEW:
This job description will be reviewed annually by the Superintendent.
All job descriptions will contain the information and facts considered essential to describing and
evaluating job performance fairly and equitably. They should not be construed as detailed statements
of all the work required to be performed.
Additional information concerning the above listed position can be obtained from the Superintendent’s
Office.
Deadline for receipt of those interested in posted vacancy is 3:00 p.m. of the fifth (5th) work day.
As required by Federal law and regulations, the Taylor County Board of Education does not discriminate on the
basis of gender, race, color, religion, socioeconomic status, genetic information or national origin in its educational
programs and activities or employment. Furthermore, the Taylor County Board of Education has a “no tolerance”
policy for harassment of any kind, issues related to discrimination or harassment must be reported to the Title IX
County Coordinator, 71 Utt Drive, Grafton, West Virginia 26354 or call 304-265-2497.