Download Minutes 9th July - Healthwatch Bracknell Forest

Minutes of Project Management Board 9th July 2013, 1pm.
Held at The Space, Market Street
Attended: Ark -Andrea McCombie-Parker (AMcP), Berkshire Autistic Society – Rosie
Franklin (RF), Deaf Positives – Mark Hooper (MH), Just Advocacy – Jennifer Kelsey
(JK), KIDS – Karen Brzonkalik (KB), Madeline Diver (MD), SEAP – Maureen Chapman
(MC).
1. Apologies
Apologies were received from Mary Durman from Mencap and Alex Pearce
from EBE²; Mencap were unable to send their deputy and EBE² have not yet
nominated one.
2. Update on implementation (AMcP)
The Healthwatch Bracknell Forest website, Facebook and twitter accounts
are now up and running. Governance documents and minutes will need to be
published on the website. Commercially sensitive information about partner
organisations will be private.
We are slightly behind schedule but are in constant dialogue with BFC. At the
Healthwatch England inaugural conference attended by AMcP most
Healthwatch organisations are not yet operational; with some local authority
areas not yet under contract.
Everyone is happy with the basic partner Memorandum of Understandings and
the amount of money payable for attendance and commitment to the work of
the project management group, so final versions will be sent for signing and
immediate return. Additional work undertaken by partners (representation on
meetings, consultation work, enter and view etc.) will be covered by
different MOUs, contracts or agreements.
Action: All
Just Advocacy and SEAP will be having slightly different MOU’s due to the
complaints advocacy work/sharing information. A meeting between JK and
AMcP will be set up for first week of August. When Sally Grant from SEAP is
back from Annual Leave this outstanding action is a priority.
Action: AMcP, JK & SG
BFC made some funds available for implementation including work on
developing partners with other stakeholders. They have paid some money to
RAISE direct. Initially this work will focus on building up working practices
and relationships with organisations such as the CAB and BFVA. The first
meeting with RAISE is scheduled for 25th July.
There was a discussion about the recent changes announced by BFVA and the
possible impact on the development and support available to community and
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voluntary organisations involved in health and social care sector (national
average is 60% of the sector). AMcP has contacted BFVA trustees and has a
meeting set up with them at the end of July to discuss.
3. Update on Health & Well-Being Board, working with the CCG and
Patient Reference Groups
AMcP has now attended two Health & Well-Being Board meetings. At the July
meeting she gave a short, headline report on implementation activity to date.
Public Health gave a presentation on work they will be under-taking in the
borough including a health survey. An initial meeting to discuss how
Healthwatch Bracknell Forest will work with Public Health on this will be set
up as a matter of urgency.
Action: AMcP
Potential Judicial Review. The Royal Borough of Windsor and Maidenhead
have applied to seek a judicial review of the “Shaping the Future”
consultation. The board were informed that any review cannot challenge the
outcome of the consultation – only the process of the consultation itself.
However this potential challenge is having an impact on the CCG’s planned
work programme as all areas of work linked to the results of the consultation,
not just that surrounding urgent care, cannot be fully progressed as this could
be seen as contempt of court. However the CCG has started the procurement
process for an urgent care provider and all potential bidders are aware that
contracts etc. cannot be signed. There is a risk this could put off potential
bidders. Bracknell Forest Borough Council’s message is very much of support
of the CCG and their implementation of the results of the “Shaping the
Future” consultation.
An initial meeting with Mary Purnell, facilitated by LA commissioners, to
discuss expectations between the two organisations (CCG and Healthwatch
Bracknell Forest) has been held. Kieth Naylor suggested a Memorandum of
Understanding to be completed in Quarter 2 which will cover those
expectations covered by the statutory and LA contract functions of
Healthwatch Bracknell Forest.
Patient Reference Group. A presentation on Healthwatch was given at the
PRG AGM. As a group they also decided to suspend the forum at this time
until Healthwatch Bracknell Forest is fully operational and its relationship to
the groups and the forum are fully understood.
4. To agree a panel for shortlisting and interview for Administrator
position
The position of Healthwatch Administrator has been distributed and
advertised across all partner organisations. The final date for applications is
22nd July. Partners were asked if they would like to be involved in the
interview process. KB and MC (TBC/subject to availability) offered to work
with AMcP and arrange to meet to shortlist, prepare for interviews and form
the interview panel. Interviews will take place on the 29th July.
5. Identify areas of representation missing on the panel
The project management board governance allows for short-term co-opted
membership of groups in line with work streams. However, there are some
gaps in the permanent member ship. Previous meetings and discussions have
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identified these as: older people, dementia, mental health, visual impairment
and early years. Partners agreed that at this time, due to the lack of an
organisation working with/supporting people with visual impairment that
wanted to fully engage in the management of Healthwatch Bracknell Forest,
we should approach them for again just asking for support in making our
information accessible. Just Advocacy and SEAP have potential mental health
user groups in mind and will approach to see if properly constituted groups
and willing and able to engage. They will report back at the next meeting.
Kids have identified two possible organisations to represent Early Years and
will report back at next meeting.
Action: JK, MC & KB
A potential partner organisation has been approached to cover older
people/dementia – Triple A. They have agreed to be put forward to partners.
Everyone agreed they would be a valuable addition. This needs to now be
formalised.
Action: AMcP
Representation from individual members of the community – as Healthwatch
BFC is not yet operational and has not engaged with the wider public, a
democratic process to elect representation is not yet feasible. Achievement
of this is scheduled by the end of the 3rd Quarter/start of Quarter 4. Until
then up to 3 people who currently are already involved in public and patient
representation (LINks, PRG etc.) can be co-opted on a temporary basis with
specific remits. Madeline Diver, who has been sitting on the Urgent Care
Programme Board, has just been co-opted for 6 months. The board welcomed
Madeline.
6. Community engagement strategy
Darren Holmes, freelance consultant based within The Ark, has been working
on both a community engagement strategy and a communication strategy.
Briefings have already been held for some of the local authority social care
teams (Children & Young People and Learning Disabilities) A slot at a
managers briefing meeting is being booked for early August. A briefing for
Patient reference Group representatives has been given (see previous minute)
and a meeting for former LINk members, who agreed to share their data with
Healthwatch Bracknell Forest, is scheduled for later in July. The wider
community and voluntary sector will be next and then other stakeholders
before a wider public engagement exercise.
7. AOB
MC asked about The Ark’s potential new venue in North Ascot; to use as a
drop in. This is not yet agreed (lease, trustees etc.) and will not be in time
for August. MC asked partners if they knew of any other venues. (Community
Centre, Library and Carnation Hall)
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