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Northern Galaxy Basketball Club Inc. Suggested Fee Structures for 2012 A Bit of Background In 2010 Northern Galaxy made an operating loss of $4,483.34, and a loss of $6,700.84 in 2012. Obviously the club cannot afford to continue in this direction or it will be un-financial within a very short period of time. In 2011 Northern Galaxy spent $17,655 in court hire, up from just over $12,173 the year before. Income from court fees for 2011 was approximately $10,000. Obviously action needs to be taken to ensure the club does not run this area of its finances at a loss; this can be achieved by increasing court fees, reducing team training to a half court only, finding cheaper court space, or a combination of the above. The actual fees to be charged in 2012 will need to be agreed to at the AGM, or at a Special General Meeting to be held between October and December. Option 1 - Existing Fee Structure Continue with the existing fee structure, that being: 1. Annual Membership Fee - to cover cost of team nominations, uniform purchases, trophy day, advertising, forfeit fines, and general costs such as post office box, club mobile, annual audit etc. This fee essentially covers all club costs except for court hire and court fees, which are collected separately as a weekly court fee; if however there is a shortfall in court fees that must come from annual membership fees also. In 2011 the annual membership fee was $70 per member or, to encourage young members to join the club, $40 for U8 and U10. Weekly Court Fee - The weekly court fee is to cover the cost of BBI court/game fees and the cost of training venue hire. In 2011 this fee was set at $11 per player per week, whether the player made it to a game or not. It is proposed that forfeit fines be included in court fees, i.e. any team that incurs a forfeit fine must cover the cost of the fine through additional court fees; I suggest that the parties responsible for causing the forfeit be accountable for paying these costs. Option 2 – Court Hire Included in Annual Membership Fee Make two adjustments to option 1, to include training venue hire fees collected as part of the Annual Membership Fee, and to charge forfeit fines to the team involved. The fees would then be: Annual Membership Fee - to cover cost of training venue hire, team nominations, uniform purchases, trophy day, advertising, and general costs such as post office box, club mobile, annual audit etc. This fee essentially covers all club costs except for court/game fees, which are to be collected separately at the game. In 2011 the annual membership fee was $70 per member or, to encourage young members to join the club, $40 for U8 and U10. It is suggested that a flat Annual Membership Fee of $145 inclusive of training venue hire be charged. With 150 junior players, collection of a $145 Annual Membership Fee will ensure the club raises approximately $21,750 towards operating costs including training venue hire (training venue hire was $17,655 in 2011). This leaves only $4095 for all costs other than court hire, a shortfall of $4,311.74 based on 2011 expenditure; hence it is also proposed that the club MUST find alternative training venues, or renegotiate with existing venues, and must reduce cost of training venue hire by at least $5,000 to remain financially viable into the future; or find sponsorship/fundraising to the value of $5,000. Weekly Court/Game Fee – The weekly court fee is simply enough to cover the cost of weekly court/game fees charged by BBI, but capped at not more than $10 per week. Teams that cause a forfeit are charged a forfeit fine of: More than 7 days notice – NIL More than 48 hours to less than 7 days notice - $70 Less than 48 hours notice $140 It is proposed that this cost be passed on to the individuals responsible for causing the forfeit and that this be in addition to the $10 per week maximum court/game fees. This should be promoted by the club on the registration form and on the club website to ensure everyone is aware of the possible cost. Option 3 – All Costs Charged Upfront, Included in Annual Membership Fee; excluding Summer Season Under this option all fees, including court/game fees will be charged up front as a single Annual Membership Fee. This option should exclude Summer Season, and possibly be reduced for players joining the club after Grading Season, but that is a matter for the 2012 committee to decide. Based on a 9 week Grading Season plus a 21-week Championship Season this fee would be calculated as follows. Fees (as per option 2) of $145 plus court/game fees of $240 (calculated at 30 games x $8 [$8 representing 7.5 players per game per team on average at court fees of $60 per game])= $385. Pros 1. Under this option the club will raise $57,750 up front and is in a position to invest much of the funds to earn interest. 2. Under this option team managers no longer need to collect any monies from members, nor will they need to pay funds to BBI. This makes the managers job easier, and will encourage more people to assist as managers. 3. The club earns a guaranteed income for the year, based on membership registrations. 4. Parents do not need to find money each week. 5. If a team is short players it is easier to find fill-ins, as there will be no cost to those players. 6. This fee structure will encourage unreliable players to seek membership elsewhere, making a more rewarding experience for reliable members. Cons 1. Affordability. A number of members and perspective members may be put off by the cost. Especially from families with multiple children wishing to play. 2. This is not a preferred choice of BBI. 3. While the club earns a guaranteed income, it is responsible for all costs once membership has been paid. If there is an error in the calculation of fees the club stands to make a loss. Other Considerations 1. Perhaps an instalment plan may be necessary to ease the affordability burden. This could be done as 4 monthly instalments of $100 and therefore the club effectively earns an extra $15 fees per player on instalments. 2. What will happen with players participating in more than 1 team? Or will it be set that this fee covers a player’s first team only, and that additional court/game fees will be collected by the club for extra teams that player participates in as a permanent team member. 3. What will happen with players who register after Grading Season, or Summer Season? Will they be given a reduced fee? 4. Under this option it will still, most likely, be necessary to reduce expenditure by seeking cheaper court space, or less hours of court hire, etc. Please note, most figures and number of rounds suggested in this document are estimates and guesses only, and may change without notice. Financial figures for 2011 are accurate, as per the profit and loss statement. Figures such as court fees are set by BBI, as are the number of rounds in each season; and the number of players per team and attending per game are subject to fluctuation. These factors mean any decision made should be amendable based on extenuating circumstances. This fee structure is suggested for Junior Teams Only.