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ITB for Pharmaceutical Services for IDJC – Written Questions ITB Section ITB Page Question Response 1 5 6.1 3 8 I’m inquiring about the Pharmaceutical Services bid for the ID Dept. of Juvenile Corrections and would like to know roughly what the department’s monthly dollar volume in pharmaceutical supplies is? Also, can you tell me how many delivery locations there are? Delivery locations are listed in section 5. FY14 annual spend is in section 6.1. That number can be divided by 12. 2 6.B.4 4 Contractor shall participate in a quality improvement (QI) audit of medication administration records and physician prescribing reports upon request. To accurately project costs, it would be very difficult to factor a price that would include meetings that are conducted upon request. As such, would you permit the QI audits to be done remotely through the eMAR or EMR programs? Section 6.B.4 has been revised to address and to make clarifications relating to this question. 3 6.C.4 5 The ITB states that the IDJC will pay the same prices for pharmaceutical services whether delivered by the proposer or the proposer’s emergency prescription service. Typical practice in the correctional industry is for backup and associated delivery costs to be paid by the vendor to the backup pharmacy and then be billed as a pass-through cost without additional markup to the correctional facility. The rate negotiated with a backup pharmacy is determined by the backup pharmacy, and they may not be willing to provide the services at the same rate as a bidder under their proposed pricing. Since a bidder will have very limited ability to negotiate a price with a backup pharmacy, will the IDJC allow emergency plan medications and delivery to be provided as a pass-through cost? Sections 6.C.3 and 4 have been revised to address and to make clarifications relating to this question. 4 6.E.1 5 The Contractor shall be responsible for all costs associated with disposal of all medications requiring disposal. Typical practice in the correctional industry is to have the generator of the waste be responsible for the destruction of the waste. That typically is not absorbed by the pharmacy provider. If a bidder pays for the services of a reverse distributor, do you permit those costs to be billed without any additional markup as a pass-through cost to the IDJC? Section 6.E.1 has been revised to address and to make clarifications relating to this question. 5 6.H.1 6 The ITB states that the contractor shall provide all necessary office supplies. For a vendor to provide replacement toner or cartridges for fax machines is not typical practice, as a facility could use such machines for faxing and copying documents outside IDJC will not change the specifications in this section. Page 1 of 2 ITB Section ITB Page Question Response the intended purpose of the fax machine for the transmission of orders. As such, could the requirement be amended to read, “replacement toner or cartridges for fax machines can be purchased from the vendor or can be obtained by the IDJC”? 6 9 10 The top of page 10 has a statement: “Note: In the event of conflict with the State’s Standard Terms and Conditions, or other terms, conditions or requirements contained in this ITB, the following provisions will take precedence:”. However, no further explanation is provided after the colon (“:”). Was a sentence or section omitted? That statement has been deleted. 7 Attach 2 13 The current contract rate is based on medication cost plus a dispensing fee, but the ITB states that IDJC must be able to use publicly accessible, up-to-date data. Since a bidder’s medication cost is not publicly available, does the IDJC prefer another format such as discount to WAC or discount to AWP, so all bidders are providing comparable pricing? Or, if a bidder is submitting a bid based on acquisition cost, would copies of bidder’s wholesaler invoices suffice as an auditing tool if requested by the IDJC? If the Contractor can provide wholesale invoices at the time of audit, you may use a wholesale plus markup formula. Attachment 2 has been revised to address and to make clarifications relating to this question. 8 6.D.1 5 The ITB states that the Contractor shall have the ability to interface with CorEMR software for the purpose of direct orders and inventory per patient as ordered by the provider. The Contractor shall also have an eMAR system that will interface with CorEMR to streamline medication administration recording with individual patients in an effort to not create two separate software medical programs. Typical practice in the correctional industry is for a pharmacy provider to be responsible for interface costs only on their side of any interface and for the EMR company to be responsible for any costs on their side of any interface. Will this be the understanding in this ITB? Yes. 9 9 9 Who is current pharmaceutical service provider? Diamond Pharmacy. Page 2 of 2