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ITB for Pharmaceutical Services for IDJC – Written Questions
ITB
Section
ITB
Page
Question
Response
1
5
6.1
3
8
I’m inquiring about the Pharmaceutical
Services bid for the ID Dept. of Juvenile
Corrections and would like to know
roughly what the department’s monthly
dollar volume in pharmaceutical
supplies is? Also, can you tell me how
many delivery locations there are?
Delivery locations are listed in section 5.
FY14 annual spend is in section 6.1. That number
can be divided by 12.
2
6.B.4
4
Contractor shall participate in a quality
improvement (QI) audit of medication
administration records and physician
prescribing reports upon request. To
accurately project costs, it would be very
difficult to factor a price that would include
meetings that are conducted upon request.
As such, would you permit the QI audits to be
done remotely through the eMAR or EMR
programs?
Section 6.B.4 has been revised to address and
to make clarifications relating to this
question.
3
6.C.4
5
The ITB states that the IDJC will pay the same
prices for pharmaceutical services whether
delivered by the proposer or the proposer’s
emergency prescription service. Typical
practice in the correctional industry is for
backup and associated delivery costs to be
paid by the vendor to the backup pharmacy
and then be billed as a pass-through cost
without additional markup to the correctional
facility. The rate negotiated with a backup
pharmacy is determined by the backup
pharmacy, and they may not be willing to
provide the services at the same rate as a
bidder under their proposed pricing. Since a
bidder will have very limited ability to
negotiate a price with a backup pharmacy,
will the IDJC allow emergency plan
medications and delivery to be provided as a
pass-through cost?
Sections 6.C.3 and 4 have been revised to
address and to make clarifications relating to
this question.
4
6.E.1
5
The Contractor shall be responsible for all
costs associated with disposal of all
medications requiring disposal. Typical
practice in the correctional industry is to have
the generator of the waste be responsible for
the destruction of the waste. That typically is
not absorbed by the pharmacy provider. If a
bidder pays for the services of a reverse
distributor, do you permit those costs to be
billed without any additional markup as a
pass-through cost to the IDJC?
Section 6.E.1 has been revised to address and
to make clarifications relating to this
question.
5
6.H.1
6
The ITB states that the contractor shall
provide all necessary office supplies. For a
vendor to provide replacement toner or
cartridges for fax machines is not typical
practice, as a facility could use such machines
for faxing and copying documents outside
IDJC will not change the specifications in this
section.
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ITB
Section
ITB
Page
Question
Response
the intended purpose of the fax machine for
the transmission of orders. As such, could the
requirement be amended to read,
“replacement toner or cartridges for fax
machines can be purchased from the vendor
or can be obtained by the IDJC”?
6
9
10
The top of page 10 has a statement: “Note: In
the event of conflict with the State’s
Standard Terms and Conditions, or other
terms, conditions or requirements contained
in this ITB, the following provisions will take
precedence:”. However, no further
explanation is provided after the colon (“:”).
Was a sentence or section omitted?
That statement has been deleted.
7
Attach 2
13
The current contract rate is based on
medication cost plus a dispensing fee, but the
ITB states that IDJC must be able to use
publicly accessible, up-to-date data. Since a
bidder’s medication cost is not publicly
available, does the IDJC prefer another
format such as discount to WAC or discount
to AWP, so all bidders are providing
comparable pricing? Or, if a bidder is
submitting a bid based on acquisition cost,
would copies of bidder’s wholesaler invoices
suffice as an auditing tool if requested by the
IDJC?
If the Contractor can provide wholesale
invoices at the time of audit, you may use a
wholesale plus markup formula. Attachment
2 has been revised to address and to make
clarifications relating to this question.
8
6.D.1
5
The ITB states that the Contractor shall have
the ability to interface with CorEMR software
for the purpose of direct orders and inventory
per patient as ordered by the provider. The
Contractor shall also have an eMAR system
that will interface with CorEMR to streamline
medication administration recording with
individual patients in an effort to not create
two separate software medical programs.
Typical practice in the correctional industry is
for a pharmacy provider to be responsible
for interface costs only on their side of any
interface and for the EMR company to be
responsible for any costs on their side of any
interface. Will this be the understanding in
this ITB?
Yes.
9
9
9
Who is current pharmaceutical
service provider?
Diamond Pharmacy.
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