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1 Murray State University Regional Stewardship and Outreach Regional Grant Funds Request We thank you for considering Murray State University’s Office of Regional Stewardship and Outreach as a prospective partner in your work and encourage you to review the latest guidelines for proposal requests for the 2010-2011 grant cycle. Background on the Program: The Regional Stewardship and Outreach initiative, started in 2006, supports the university’s efforts to focus its mission on improving quality of life in the region. President Dunn’s imperatives of fostering excellence, building partnerships, and creating community, support the university’s ability to build academic excellence. The goal of Regional Stewardship and Outreach is to connect university resources with regional needs. Funding for Regional Stewardship and Outreach is supported by the Council on Postsecondary Education. Focus of Grant Funds: The Regional Stewardship Advisory Council, composed of representatives from communities across far west Kentucky, conducted an extensive needs assessment and selected the goal of improved “educational attainment” as the focus for the grant funds for the region. Educational attainment is defined as that which “prepares citizens to compete in the new global economy by increasing the number of degree holders at every level and raising academic performance to national standards, while providing opportunities for lifelong learning.” Projects demonstrating the strongest alignment with the focus on “educational attainment” will be selected for funding. There is a limited pool of funding and project selection is very competitive. An invitation to submit a proposal is no guarantee of funding. Service Region: The region encompasses the following 18 counties: Ballard, Caldwell, Calloway, Carlisle, Christian, Crittenden, Fulton, Graves, Henderson, Hickman, Hopkins, Livingston, Lyon, McCracken, Marshall, Trigg, Union, and Webster. Deadline: The Office of Regional Stewardship and Outreach does not have any submission deadlines. Grant applications are accepted throughout the academic year (July 1- June 30) for projects that can be completed within that grant cycle. All proposals are reviewed by the Office of Regional Stewardship and Outreach, the Advisory Council, and MSU President, Dr. Randy Dunn for approval. Proposals will be accepted as needs arise and grant funds are available. Proposals will be reviewed on a first-come first- served basis. Consideration will take no longer than 30 days after being received. All applicants will be acknowledged of the acceptance or decline of their proposal. Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 2 Regional Grant Proposal Requirements: Individuals and/or organizations may submit one project proposal annually to be completed within the grant cycle. Each proposal must include guaranteed cash or in kind match of 50% of the total request. Each proposal must contain information on the overall problem being addressed and goal(s) the activities will accomplish in the focus area of “educational attainment” and contain a work plan for each proposed activity, including input and measurable outcomes. (Appendix A) Each proposal must include a detailed and justified budget sheet. (Appendix B) Each proposal funded must submit a summary report within 45 days upon completion of the project that includes a narrative of what took place and the progress made toward the “educational attainment” goals and outcomes. Failure to submit a final report may jeopardize future funding from Regional Stewardship and Outreach. Appropriate Use of Funds: Appropriate use of grant funds include: salaries/wages, services/materials, travel and/or equipment as permitted by Murray State University policy. All expenditures must be preapproved through a sub-contract agreement set up through MSU’s Office of Sponsored Programs. Publicity of an event or project will be funded only with prior approval and will be limited to regional media sources. Grant funds may not be used for: Direct organizational recruitment materials Capital requests (including construction, renovation, furnishings, or facility maintenance) Professional development of organization staff (including tuition, scholarships, conference/workshops fees or endowments) Organizational research (however, regional studies or consulting services will be considered) Operational phases of established programs Proposal Review: Proposals will be evaluated on the following criteria: Focus on “educational attainment” Ability to address a problem/need Impact to service region Complete formulation of plan and budget analysis Ability to create partnerships in the region Use of resources and sustainability Ability to be completed within academic year In the past, funding requests have averaged $25,000. However, all requests will be considered. Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 3 Proposal Questions/Information: (Appendix A) Enter the name or title of the proposed project What is the name of your project? Target Geographic Area Select the county(s) targeted for this project Provide an overview of your project Include how you will address the need(s) of your project. [1,500 characters max] Who is your target population? Who is the population you are serving? What specific outcomes do you expect to achieve? Describe what will be different as a result of this project. [1,000 characters max] Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 4 Continued Project Start Date Enter the month of the projected start date. Project End Date Enter the month of the projected end date. Are there any timelines for this project? Provide any additional information regarding the timelines for the project. [1,000 characters max] What is the total budget for this project? Estimate the total amount needed to support this project. Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 5 Are you willing to accept an award amount lower than the amount requested? Budgets may be streamlined in order to fund numerous valuable projects. What amount are you requesting from the Office of Regional Stewardship and Outreach? Provide the dollar amount being requested from the Office of Regional Stewardship and Outreach. What organization will be providing the match dollars? Provide contact information for the organization providing the match. Will there be any partnerships created as a result of this project? Will you be partnering with any other organization for this project? Is this a new partnership? Are there any additional leveraged dollars or contributions supporting this project? Leveraged dollars could include other grants, volunteer support or donated time. Is this a new or existing project? How will this project be sustained after its implementation? How will you continue this project after this year’s funding? Submitting Organization Information Organization Name What is your organization’s legal name? Preferred Mailing Address Provide the address to which all documents should be sent. City State Zip Code Phone Number Fax Number Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 6 Website Project Leader Information Salutation Name Title Preferred Mailing Address Provide an alternative mailing address if different from organization’s mailing address. City State Zip Code Phone Number Fax Number E-Mail Address ______________________________________________________________________________ Project Leader Signature Date Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected] 7 The Budget (Appendix B) The budget is divided into five basic categories, each of which contains the subcategories used by Regional Stewardship and Outreach. This format has been extracted from the university budget form and will be the format we will use if your proposal is funded. Each category of expenditure must be explained in detail and justified as outlined below. Salaries/Wages: (Examples: Title, Type of Employment, Employment Term, Type of Payment, Benefits) Justification/Explanation of Salaries: Services/Materials: (Examples: postage, equipment rental, books, t-shirts, printing, lab supplies, honoraria) Justification/Explanation of Services/Materials: Travel: (This is travel to and from event locations only) Justification/Explanation of Travel: Equipment: (Not to exceed $500) Justification/Explanation of Equipment: 50% Match: Explanation of matching dollars: Remit to: Office of Regional Stewardship and Outreach•319 Wells Hall •Murray, KY •42071 For information contact: (270) 809-5888 or email: [email protected]