Download MSDS Submission Guidelines - Polaris Supplier Information Portal

SDS Submission Guidelines for Chemicals/Lubes/RP’s
Protocol Overview:
Numerous Polaris production processes rely on the ability to fully clean metal to remove oils, soils and
contaminants in the existing cleaning washers. Therefore, suppliers of incoming materials and products are
obligated to utilize chemicals that comply with general lubrication guidelines and provide complete SDS
(formally MSDS) documentation as proof of that compliance. Approval of candidate lubricants and all other
chemicals shall be processed via SDS Submission on the Polaris Supplier Information System site
(www.polarissuppliers.com).
*SDS submission should be completed by a authorized representative.
Acronyms
DOT
GHS
HAPS
HCS
HMIS
HMIG
SDS
MEK
NFPA
OSHA
PPE
SARA 313
TDS
VOC
Department of Transportation
Global Harmonization System
Hazardous Air Pollutants
Hazard Communication Standard, OSHA
Hazardous Materials Information System
Hazardous Material Identification Guide
Safety Data Sheet (formally MSDS)
Methyl Ethyl Ketone
National Fire Protection Agency
Occupational Safety and Health Administration
Personal Protective Equipment
Superfunds Amendment and Re-authorization Act
Technical Data Sheet, also known as Technical Information Sheet, Technical Summary
Volatile Organic Compound
Manufacturing/Cleaning Focus
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All lubricants should be water soluble to allow removal via aqueous cleaning systems and lowfoaming when exposed to aqueous cleaning processes.
All Cleaners/Rust Preventives (RP’s) should be synthetic/water soluble and low-foaming.
No paraffin or waxes, chlorinated paraffins, sulfurized oils or “heavy metal” components shall be used
for lubricity.
No silicones or pseudo-silicones can be utilized as lubricants or components of lubrication systems.
This includes PTFE’s and “Teflon” type lubricants.
Fatty acid or “soap type” lubricants should be avoided.
Lubricants and Cleaners/Rust Preventives should be applied as a thin film. No pooling, lacquering or
congealing of lube is allowed.
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Lubricants and Cleaners/Rust Preventives should be low or non-smoking when heated or welded on.
After application of the Cleaner/Rust Preventive, parts should be water-break free and have no visible
soils present
If parts are treated with a Cleaner/Rust Preventive, they must be acceptable in cleanliness and free
of rust prior to the next manufacturing step
Parts treated with a Cleaner/RP must be dry prior to packaging
Safety Focus
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Along with the GHS requirements, both the NFPA Hazard Identification System (HIS) and the
Hazardous Material Identification Guide (HMIG or HMIS) may be used to comply with the labeling
requirement of the OSHA Hazard Communication Standard (HCS).
Chemicals/Lubes/RP’s should have a pH between 3-11. Any product outside this range is subject to
additional safety review.
Chemicals/Lubes/RP’s should have a flashpoint greater than 100°F (38°C).
Any chemicals with flashpoints above 140°F (60°C) are discouraged. Any product outside these
requirements is subject to additional safety review. Please review this relative to Cleaner/RPs – many
of the synthetics have no FP or they’re greater than 200F.
Chemicals/Lubes/RP’s should have a DOT or HMIS health hazard rating of 1 or less. Lubes/RP’s with
hazard ratings of greater than 1 will require a special Polaris Team review.
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Health Hazard Ratings
4 – Extreme: Highly toxic – May be Fatal on short-term exposure. Special protective
equipment required.
3 – Serious: Toxic – Avoid inhalation or skin contact.
2 – Moderate: Moderately Toxic – May be harmful if inhaled or absorbed.
1 – Slight: Slightly toxic – May cause slight irritation.
0 – Minimal: All chemicals have some degree of toxicity.
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Flammability Hazard Rating
4 – Extreme: Extremely flammable gas or liquid – Flash Point below 73°F.
3 – Serious: Flammable – Flash Point 73°F to 100 °F.
2 – Moderate: Moderate – Combustible – Requires moderate heating to ignite.
Flash Point 100°F to 200 °F.
1 – Slight: Slightly Combustible – requires strong heating to ignite.
0 – Minimal: Will not burn under normal conditions.
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Reactivity Hazard Rating
4 – Extreme: Explosive at room temperature.
3 – Serious: May explode if shocked, heated under confinement or mixed with water.
2 – Moderate: Unstable – may react with water.
1 – Slight: May react if heated or mixed with water.
0 – Minimal: Normally stable – does not react with water.
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Specific, Protective Equipment, PPE Symbols
Symbol PPE Required
Symbol PPE Required
----------------------------------------------A
Safety Glasses
G
Safety Glasses
Gloves
Vapor Respirator
B
Safety Glasses
Gloves
H
Splash Goggles
Gloves
Apron
Vapor Respirator
C
Safety Glasses
Gloves
Apron
I
Safety Goggles
Gloves
Dust and Vapor Respirator
D
Face Shield
Gloves
Apron
J
Splash Goggles
Gloves
Apron
Dust and Vapor Respirator
Air-line Hood or Mask
Gloves
Full Suit
Boots
E
Safety Glasses
Gloves
Dust Respirator
K
F
Safety Glasses
Gloves
Apron
Dust Respirator
X
Ask supervisor or safety specialist for handling instructions.
Environmental Focus
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No chlorinated solvents
No radioactive components
Avoid SARA 313 / HAPs (Hazardous Air Pollutants)
Avoid toxic chemicals (ex. Toluene, MEK)
Avoid heavy metals (ex. Cadmium, Lead, Zinc, Mercury)
http://www.epa.gov/airtoxics/188polls.html
http://www2.epa.gov/sites/production/files/2015-03/documents/list_of_lists.pdf
** Please reference chemical supplier for HAP’s, VOC’s and other technical data required.
Rev. 11/24/2015