Download PAON Board Retreat - Potomac Area Chapter

PAON Board Retreat
July 15, 2006
Members present: Mike Krumlauf, Claudette Varricchio, Paula, Muehlbauer, Maria
DeCarvalho, Leslie Greenberg, Georgie Cusack, Kim Scott
I.
Secretary’s Report-Georgie reported that meeting minutes will be posted to
website by Mike after confirmation by board members.
II.
Treasurer’s Report-Maria reported that we currently have $17,527.00. We
sent $4555.66 to the ACS National Office. Leslie gave Maria checks for two
grants that the chapter received from ONS. Georgie spoke with Angie
Stengel. Breast cancer Grant must be used this year for the Sibley initiative.
Chemotherapy-induced nausea/vomiting grant may be used next year with
course. We are allowed to charge additional money for chemo course as per
Angie.
III.
Membership Report-Kim reports that we have 100 members currently on the
roster. However about 20 of them do not belong to national. Kim has sent out
reminder emails to join National ONS. Two nurses came to OCN Review
course and paid $80.00. These nurses were encouraged to join ONS within
one week for free membership as a marketing strategy, and they responded
favorably. Mike and Georgie to revise brochure for membership. Maria, Kim
and Paula to target local hospitals and MD offices regarding recruitment for
membership and dinner meetings. Georgie to check with Karen O. to see if
she has list of local hospitals and DON’s that we can target.
IV.
Program Chair Report-Leslie reports that the following meetings have
been planned:
A. August 9-Tragara
B. October 11-Abraxane for Breast Cancer
C. December 5-ONS sponsored-Cancer in the Elderly-Speaker TBD
D. Jan/Feb-Glaxo Smith Kline
E. March-Co-sponsor with DC chapter-time/place and speaker TBD
F. Received two awards from ONS-Chemo induced Nausea and vomiting$7200.00 and Community Breast Cancer Outreach-$3700. Will use first
award for OCN review course and second award with outreach event on
October 21 with Sibley Hospital.
G. Chapter to sponsor Leslie for Health Policy Award-Leslie to send position
statement and CV to Claudette who will write up nomination.
H. Board discussed adding 2-3 people to committee to assist Leslie with
activities
V.
Nominating Committee Chair Report-Claudette clarified positions for
2007. Treasurer-Maria will run again in 2007 for treasurer. Secretary okay
until next year as we don’t want both positions in same year. President-electGeorgie spoke with Angie Stengel and she said it would be okay for Mike to
continue as President until May 2007 and Paula to continue presidency for all
of 2008, since NIH Ethics Department caused us to switch out positions. Call
for nominations goes out on September 15 with due date of September 30.
Candidates to submit education and short bio of why they want to be in
position. Ballot to be sent out in early October with target of having process
completed by early November. New positions take place in January 2007.
Georgie to send brochure to Claudette after revised by Mike and Georgie.
VI.
Director at Large Report-Kathy was formally thanked for all of her work in
assisting with events in last year.
VII.
Web Site Administrator Report-Mike to continue as administrator and we
will open up to members to see if anyone is interested in assisting with web
development. Mike working on newsletter to distribute to group. PAON
looking into developing our own web page. Mike will report back to group.
VIII.
Action Items
A. Strategic plan-reviewed and updated-see attached.
B. Officer positions available-see Nominating Committee report
C. Needs assessment-A needs assessment is required through ONS Georgie
sent an email to Angie to see if it has to be yearly, or if we may conduct
every two years. Our next scheduled assessment will be in 2007.
Claudette to receive copy of template from Georgie.
D. Oncology Review Course-Date set and confirmed for March 3-4, 2007.
Separate date set for September 8-9, 2007 pending confirmation of site.
Mike to check status of Suburban for event. Save the Date email to be
sent out in November 2005 for both meeting dates with the following
information: Date, Time, Cost, Number of CEU’s available. Leslie to
check status of how grant money is to be allocated. Are we allowed to
charge for course, etc.
E. Penta Chapter Event-scheduled to be given again in 2008 for PAON.
No info yet from this year’s meeting planners.
F. Lance Armstrong Foundation-Paula to check on initiatives offered
through organization and opportunities to work with them through PAON.
Board thinking that we may donate money from New Year’s Eve event
between Lance Armstrong Foundation and National Coalition for cancer
Survivorship. Claudette to check with NCCS about their guidelines.
G. Kim reported that Caddies really wants to have New Year’s Eve event
with us. Mike, Kim and
Claudette to go to Caddies to meet with Ron about event. Board discussed
having Kim as lead, but asking her to delegate out activities where she
needed assistance. Kim states needing assistance with the following:
I.
Letters to sponsors pre and post event
II.
III.
Pickup of donations on week of event
Others things as assigned
Board discussed charging $100-$150.00 per person and including buffet
stations, open bar and smaller silent auction