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Content Management System Overview
GOALS
– To understand how the GSB web site will be changing.
– To understand what a Content Management System (CMS) is.
– To understand the benefits of implementing a Content Management
System.
– To place this session in the overall training schedule
– To understand who will be using the Content Management System and in
what capacity.
– To see the new site in action!
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Content Management System Overview
GSB’s Future Web Site
Today
– Combination of HTML (for static
content) and Cold Fusion (for
dynamic content).
– To update must know HTML or
Cold Fusion
Future
-
HTML or Cold Fusion not
required to create or update
static or dynamic content
-
Content entry performed
through web site using forms
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Content Management System Overview
GSB’s Future Web Site
Today
– Varied navigation
and look and feel
across site
Future
- Standard look and feel
across site using page
templates
- Navigation
automatically updated
when pages are added,
edited or removed
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Content Management System Overview
GSB’s Future Web Site
Today
– Easy for content to become out of date
Future
-
Content can be assigned an expiry date.
-
When content expires system can notify
owner, delete the content or archive the
content
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Content Management System Overview
GSB’s Future Web Site
Today
– No personalization
Future
-
Content can be restricted to only groups of people.
-
Content can be personalized based on user demographics
of visitors
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Content Management System Overview
GSB’s Future Web Site
Today
– Content can be changed on a site without anyone knowing
– No approval process for new or edited content
Future
-
Content that is created, edited or deleted may enter a workflow.
-
The change doesn’t happen until those required approve
-
Different workflows including approval required by one or more
people and notification
-
Workflow covered in more detailed later.
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Content Management System Overview
GSB’s Future Web Site
Today
-
Copy and paste is only way to
re-use content
Future
-
Content can be shared across
multiple pages
-
A change in one place is
reflected everywhere it is
displayed
-
One can only view content they
have permission to see
-
Existing content can be
searched
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Content Management System Overview
What is a Content Management System
(CMS)?
-
A system used to manage the content of a Web Site
-
Typically consists of two elements;
- Functionality that allows the content manager or author, who may not
know HTML, to manage the creation, modification, and removal of
content from a web site without needing the expertise of a webmaster
- Functionality that publishes content to a web site
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Content Management System Overview
What is are the benefits of a CMS?
-
Alleviates ‘Web Group/Publications bottleneck’ by automating tasks and
shifting ownership of content to departments
-
Allows individuals to produce and store content through form based web
tools.
-
Allows individuals to create pages through wizards, including the ability to
specify how the page will look and what content it will contain.
-
Allows for content re-use. One piece of content can be published to multiple
locations. Changes to that content will be reflected in those areas of
publications.
-
Indexing, search and retrieval. Content can be parsed for keywords,
headings, graphics, and other elements.
-
Provides version control. Content can be updated to a newer version or
restored to a previous version.
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Content Management System Overview
Who will use the CMS?
-
Publications
-
Web Group
-
Departments (Admissions, Student Life, CIS, Career
Services etc.)
- Managers
- Editors
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Content Management System Overview
Who will use CMS and how.
-
Publications
- Provide look and feel through page prototypes
- Approve some content before publication
- Create and update content
- Decide where content should be displayed (for areas of the
website they own)
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Content Management System Overview
Who will use CMS and how.
-
Web Group
- Develop tools used by departments and publications
- System administrative duties
- Troubleshoot technical issues
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Content Management System Overview
Who will use CMS and how.
-
Departments
-
Managers
- Create and update content
- Decide where content should be
displayed (for areas of the website
they own)
- Create pages through page wizard
-
Editors
- Create and update content
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- Decide where content should be
displayed (for areas of the website
they own)
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Content Management System Overview
Demo!
-
Logging In
-
‘My Page’
-
Creating a page
-
Adding Content
-
Sharing content
-
Editing content
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Content Management System Overview
What’s Next
Creating pages and content
-
Understanding page basics
-
Using the page wizard to create numerous pages
-
Creating content from scratch
-
Re-using content
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