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King Fahd University of Petroleum & Minerals College of Industrial Management Accounting & MIS Department System Analysis & Design II – MIS 401 Section # 2 Term Project Group # 2 Saud Al-Abboush Jassem Al-Ansari Rakan Rashwan Omar Al-Khalaf 910813 (GL) 959023 967461 981079 Introduction Organization: Department of KFUPM Stores. It is responsible for storing and distributing stationary and other office equipment supporting tools like: paper, pens, tapes, etc.. to the other departments. Contact Person: Mr. Mansour Al-Utaishan, Deputy Director - KFUPM Stores. Current System: In order to receive stationary each department must fill out a form stating the following: 1. Item description 2. Unit 3. Quantity 4. Item stock number 5. Purpose of the request Also, these details must be provided: 1. Name of the department 2. Cost center 3. Location 4. Telephone number 5. Name of the person 6. Name of the department chairman or director 7. Date of the request 8. Items must be given a serial (001, 002, 003 …..) This form must be typed with a typing machine, handwriting is not accepted. All items mush be ordered in the form by the its ascending stock number. Then the form is mail using the regular KFUPM post office. These forms are received and checked by the concerned person. After that the approved form is sent to the delivery person who collect the requested and approved items form the main store and deliver it to the concerned department. No computerized system is used. Problems with the current system. This way takes lots of time and efforts by the department when requesting stationary. And also, it takes lot of time and effort by the stores to check and update their inventory, and all that is done manually, which increase the chance of human errors. Project description We built a database with each and every item used by the departments, and a database with the different departments in KFUPM. Then constructed a web page so user (department) can access it from his office with a unique user name and password. And then he can view all items offered by the stores (obtained automatically from the database). Then he can select items (use check box) and state the quantity and click a preview button to review the selected items, after that he clicks a submit button. Then the administrator checks the requested items and he can delete or change any items and approve it. After he approve any item the system automatically detects the approved quantity from the main inventory. After that an electronic form is generated with the approved items including the department details, which will be used to deliver the items. And as a document. The Tools Used to Develop the System MS Access & SQL to develop the databases. FrontPage & HTML to develop the WebPages. ASP to read from and write to the database. System Environment: Online (Intranet). Why choosing this project This project is a real time system (applicable). Easy to understand, not very complex. Challenging. Simplicity and elegancy. Acquires coding techniques (ASP, HTML, SQL). Direct benefit to the university. End of our show. Thanks for listening.