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CASE STUDY Cost Pressures Lead Aultman Hospital to New Solutions for Medication Savings Challenge treatment facilities and clinics while At a Glance Aultman Hospital is a 808-bed maintaining the highest levels of Aultman Hospital acute care and teaching hospital safety, security and availability. that consistently garners national “We had to look at new and out- recognition for achieving high of-the-box ways for cost savings,” Aesynt™ Enterprise Medication standards of patient care. Aultman said Vice President of Supply Chain, Manager™ to optimize its medication ranks as one of the best hospitals Lab & Pharmacy, Chris Parrish. supply chain by reducing costs consecutive year, earned the “Consumer Choice Award” from the National Research Corporation. The Aultman system includes the main hospital, the critical access Aultman Orrville Hospital and multiple outpatient facilities, including post-acute services at the Aultman Woodlawn campus. Aultman Hospital turned to and improving productivity, in Ohio for 2014-15 by U.S. News & World Report, and for the 19th Canton, Ohio In addition, Aultman is a member of the Independent Hospital Network (IHN), an alliance of five area hospitals, all attempting to maintain local control while surrounded by big health systems in the Cleveland, Pittsburgh and Columbus markets. In coming years, Aultman plans to develop a process that could support IHN efficiency and inventory control. Benefits • Increase inventory turns while improving availability • Increase cash on hand through optimized inventory levels • Reduce expired medications • Better manage and mitigate drug shortages • Find any medication within the health system in seconds with centralized pharmacy services. Results Cost pressures are driving “Through IHN, we think we have Aultman to reduce the expense of the potential to impact medication pharmacy services by $1 million logistics on a regional basis to • Reduced inventory by 20 percent annually. At the same time, the keep costs down for our local • Reduced expired medications by pharmacy is expected to distribute employers,” said Parrish. and manage medications over an ever-expanding array of • Gained total visibility of medication inventory 50 percent • Realized accurate and timely billing • Automated manual processes “I find myself in meetings or caught in the hallway, and a physician or nurse will ask how much of a short supply medication we have. I simply pull up its inventory on my phone and show them in real time the quantity we have on hand.” Jim Toohey, Executive Director of Pharmacy Solution Hospital has already reduced 20 Aultman is using Aesynt Enterprise percent of their pharmacy inventory Medication Manager software in less than six months. which integrates a full range of pharmacy automation technologies to provide immediate visibility and access to medications at all inventory storage locations across their system, including non-Aesynt automation platforms. During and after the installation, Aultman engaged Aesynt’s Pharmacy Supply Chain Solution Services to assist in architecting and implementing new processes and workflows needed to set up and optimize their enterprise medication management system. Results Gained Total Medication Visibility Pharmacists can view medication availability, usage, valuation and potential shortages for the Aultman system as a whole or for each stocking location from any computer or even from mobile devices. Reduced Inventory by 20% Using actual demand forecasting and the lowest unit of measure to fill medications for Aultman Orrville Automated Manual Process By replacing a completely manual “fill sheet” process, pharmacy staff is saving time and increasing accuracy by electronically creating and placing purchase orders in Enterprise Medication Manager to fill for the Aultman North Canton Medical Group location. pharmacy staff time can be allocated more to clinical and patient education opportunities in an effort to increase patient satisfaction and decrease readmission rates. Support IHN Member Hospitals 50% Reduction in Expired Medications A process to identify and redistribute soon-to-expire medications is on pace to reduce those annual costs by at least one half. Plans now being developed would provide centralized pharmacy services for the five IHN member hospitals, including: • Distribution of unit-dose, bar-code-ready packages of non-controlled drug products More Accurate and Timely Billing • Regional drug shortage mitigation Integration with Aultman’s financial • Real-time tracking and system will enable all medication transactions to be updated and optimization of inventories • Visibility and redistribution to billed automatically, ensuring an up- minimize expired medications to-date and accurate general ledger. • Expand services into physician office practices Free Up On-site Pharmacy Staff As additional manual processes • Visibility to non-Aesynt automation are replaced and handled through Enterprise Medication Manager, 500 Cranberry Woods Drive, Cranberry Township, PA 16066 800.594.9145 / www.aesynt.com © 2015 Aesynt Incorporated. All Rights Reserved. Aesynt Enterprise Medication Manager is a trademark of Aesynt Incorporated. 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